Claire Hunter

Collaborate with the bookkeeper to manage invoicing and maintain meticulous financial records. Oversee grant applications, including budget summaries, by conducting ongoing research for grant opportunities and contributing to grant writing as needed. Ensure compliance and track post-award activities. Support development efforts by managing donor databases, entering contact information, and creating templates for donor communications. Take meeting minutes and distribute them as necessary. Facilitate meetings and maintain the executive director's calendar, coordinating events and keeping calendar current.

Managed art fair logistics and financial responsibilities as a contracted position for fairs including the Armory Show, ADAA Art Show, Frieze LA, Art Basel Miami, and Art Basel Switzerland. Acted as the key liaison from the initial stages of booth design through to move-in and move-out procedures, serving as the primary point of contact. Oversaw the coordination of large payments to art fairs, meticulously managing all financial transactions, orders, and application proposals. Demonstrated adeptness in meeting multiple rolling deadlines promptly and efficiently, ensuring seamless execution of all tasks.

Greeting the public and clients, managing phone inquiries, conducting client walkthroughs, assisting Directors with research, and compiling offer dossiers. Supporting educational events and facilitating communication between departments by recording and distributing notes. Managing expense reports and multiple gallery-wide calendars, overseeing event guest lists, and providing assistance during openings and special events. Booking travel arrangements, securing reservations, and creating detailed itineraries.

Assisted Sales Directors by conducting research, entering data into databases, and compiling sales offer materials. Answered phones, addressed public inquiries, greeted clients, scheduled vendor appointments, and supervised interns. Supported the Gallery Manager in preparing exhibitions and handling artwork deliveries, formatted press releases and sales materials, ordered gallery supplies, coordinated photography, and facilitated payment processes.

Developed and initiated projects, managed costs, and monitored performance. Planned, designed, and scheduled phases for large projects. Generated invoices, purchase orders, and facilitated payment processes. Sourced and liaised with freelance installers and subcontracted outside vendors. Ensured all projects were delivered on time with stringent quality control. Attended meetings and managed a team of graphic designers and artists.

Aided in the production and installation of exhibitions. Contributed to the development of publications and assisted with the planning of program initiatives and events. Worked as a gallery monitor and helped with daily filing, curatorial research, and correspondence in the Curatorial Department. Conducted promotions via social media, email and other communication methods to encourage visitor attendance.

Led one hour tours of the grounds, providing visitors with in-depth information on Jackson Pollock and Lee Krasner, their respective roles in the Abstract Expressionist movement and their time spent in East Hampton. Assisted in exhibition installation and led field trips for young students.