Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Clara Villanueva

Summary

Professional with strong background in executive support, strong at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.

Overview

16
16
years of professional experience

Work History

Executive Assistant to CEO

Xclusive Trading Inc.
11.2024 - 04.2025
  • Coordinated executives personal and professional schedules, prioritizing appointments and ensuring efficient time management.
  • Managed communication between executives and stakeholders, facilitating timely information exchange.
  • Developed and maintained filing systems, enhancing document retrieval efficiency and organization.
  • Conducted research to support strategic planning efforts, providing insights for executive decision-making.
  • Handled confidential and sensitive information with discretion and tact.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Served as a liaison between departments to facilitate effective communication with executives
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Assisted in the development of company policies and procedures, contributing to a more organized work environment.
  • Prepared boardroom for executive and staff meetings.
  • Oversaw lease administration, maintaining detailed records of renewal dates, expirations, and executed leases. Collaborated with landlords to negotiate favorable lease term extensions for properties in diverse markets."

Administrative Assistant

Green Light Safety
04.2020 - 02.2024
  • Maintained files and filing, keeping sensitive information confidential.
  • Answered phone calls, directed inquiries to appropriate personnel, responded to customer requests in a timely manner.
  • Provided administrative support to management staff, including scheduling meetings and appointments, preparing agendas, taking minutes, and maintaining records.
  • Developed and maintained filing systems for confidential documents and records.
  • Processed payments, prepared invoices, reconciled bank statements, and maintained records of accounts receivable and payable.
  • Processed bills by recording invoices received from suppliers or vendors on accounting system database.
  • Handled cash and deposits using proper accounting procedures and documentation.
  • Updated QuickBooks to reflect current financial records.
  • Reviewed invoices and payments for accuracy before processing.
  • Maintained and updated chart of accounts, petty cash, and month-end closing.
  • Utilized problem solving abilities to identify discrepancies between financial documents and implement solutions accordingly.
  • Ensured timely submission of sales tax returns in order to avoid penalties from state agencies.

Office Manager

J&J Machining Inc.
02.2014 - 03.2019
  • Perform payroll functions, kept timekeeping information and processing and submitting payroll information.
  • Answer phones and give information to the callers, take messages, or transfer calls.
  • Managed day-to-day operations of the office, such as ordering supplies, maintaining equipment and managing calendars.
  • Accounts Payable/Receivable, paid bills and invoices, and did the monthly reconcile to ensure the company accounts were in balance.
  • Worked with Quickbooks to create invoices, create and keep detailed records of monthly expenses made by the company and its employees.
  • Updated paperwork, and maintained documents, such as attendance records, correspondence, and other important documents.
  • Train and help staff with computer usage.
  • Arrange conference, meeting, or travel reservations for office personnel.
  • Order and dispense supplies.

Sales Representative

Valu + Pawn
03.2013 - 09.2013
  • Developed and maintained relationships with customers to ensure repeat business.
  • Demonstrated excellent customer service skills when dealing with client inquiries.
  • Communicated product features, advantages, and benefits to customers.
  • Utilized persuasive communication techniques to close deals quickly and efficiently.
  • Worked with management teams to develop annual sales plans, goals, and targets.
  • Negotiated contracts and prices with clients to exceed sales goals.
  • Prepared sales tickets.
  • Merchandise testing before transaction is complete.

Bank Teller

IBC Bank
04.2011 - 11.2011
  • Cash checks and pay out money after verifying that signatures are correct, that written and numerical amounts agree, and that accounts have sufficient funds.
  • Receive checks and cash for deposit, verify amounts, and check accuracy of deposit slips.
  • Balance currency, coin, and checks in cash drawers at ends of shifts, and calculate daily transactions using computers, calculators, or adding machines.
  • Examine checks for endorsements and to verify other information such as dates, bank names, identification of the persons receiving payments and the legality of the documents.
  • Order a supply of cash to meet daily needs. Count, verify, and post armored car deposits.
  • Prepare and verify cashier's checks.
  • Monitor bank vaults to ensure cash balances are correct.
  • Identify transaction mistakes when debits and credits do not balance.
  • Resolve problems or discrepancies concerning customers' accounts.
  • Meet monthly quota for new accounts.

Third Key Supervisor

Claire's
02.2009 - 04.2011
  • Greet customers.
  • Open/Close store alone.
  • Opened/Closed and balanced registers daily.
  • Night deposits.
  • Have knowledge of current promotions and discounts.
  • Identify and report shoplifting to mall security.
  • Receive and put away shipment.
  • Assist in training new employees.
  • Help customers with purchases.

Education

High School Diploma -

Sam Rayburn
06.2010

Skills

  • Clerical Support
  • Bookkeeping
  • Data Entry
  • Filing
  • Payroll and budgeting
  • Customer Service
  • Accounting skills
  • Schedule & calendar planning

Languages

Spanish

Timeline

Executive Assistant to CEO

Xclusive Trading Inc.
11.2024 - 04.2025

Administrative Assistant

Green Light Safety
04.2020 - 02.2024

Office Manager

J&J Machining Inc.
02.2014 - 03.2019

Sales Representative

Valu + Pawn
03.2013 - 09.2013

Bank Teller

IBC Bank
04.2011 - 11.2011

Third Key Supervisor

Claire's
02.2009 - 04.2011

High School Diploma -

Sam Rayburn

Similar Profiles

CREATE PROFILE