Claudia Arias
Summary
Dynamic and results-driven Administrative Support Specialist with over 18 years of comprehensive experience in government administration. Bilingual in English and Spanish, recognized for excellence in managing budgets, procurement, and logistical coordination. Proficient in advanced financial software, including MS Office Suite, IAS, PCMS, FMMI, and IPP, with a consistent record of enhancing operational efficiency. Dedicated to leveraging expertise and innovative problem-solving skills to streamline processes and ensure seamless organizational operations in high-pressure environments.
Overview
26
26
years of professional experience
1
1
Certification
Work History
Administrative Support Specialist
U.S. Department of Agriculture/Office of Communications
07.2006 - Current
- Currently managing office budgets, encompassing data collection, report generation, and proactive adjustments to align with funding changes.
- Overseeing procurement processes for office supplies and equipment using IAS and IPP systems to ensure operational efficiency.
- Reconciling purchase cards and collaborating with financial specialists to optimize procurement strategies and enhance resource allocation.
- Coordinating logistics for office renovations and repairs to ensure minimal disruption to staff productivity.
- Assisting staff with training registration and leading special projects to foster team development.
- Successfully reduced office supply costs by 20% through strategic procurement initiatives.
Bilingual Deputy Clerk III
D.C. Superior Court (Family Court)
11.2001 - 07.2006
- Executed core Financial Clerk functions while maintaining and updating both automated and manual general ledgers as required.
- Reviewed claims and vouchers for accuracy and compliance with federal and local statutes, court rules, and program guidelines.
- Processed payroll and managed data entry for voucher tracking systems to ensure operational efficiency.
Probation Assistant
D.C. Superior Court (Social Services Division)
09.2000 - 11.2001
- Compiled and maintained comprehensive case management documentation and probation reports.
- Oversaw case assignments and optimized probation staff workload.
- Facilitated payroll functions and timekeeping for probation personnel.
- Managed computer systems for efficient case data input, research, and updates.
Staff Assistant
Mayor’s Office on Latino Affairs
03.1999 - 07.2000
- Provided administrative and technical support for Latino businesses, including logistical coordination.
- Streamlined correspondence, scheduling, and logistics for agency events, conferences, and community meetings.
- Acted as the primary point of contact for constituents requesting assistance.
Education
Certificate - Fundamentals of Human Resource Management
Prince George’s Community College
Largo, MD04.2005
Diploma -
Wheaton High School
Silver Spring, MD06.1996
Skills
- Budget Management and Procurement
- Logistical Coordination
- Financial Software Proficiency
- Bilingual Communication
Certification
- Contracting Officer Representative – Level 1, 09/20
- Federal Financial Management Certificate Program – Budget Associates Track, 11/17
Job Related Training
- Writing Performance Work Statements (PWS), 2018
- Statement of Work (SOW) Workshop (Virtual), 2018
- Accounting I, 2017
- Budget Justification: Effective Preparation and Submission, 2017
- Preparation and Analysis of the SF 133, 2017
- Budget Formulation, 2017
- Budget Execution, 2017
- Budget Estimating Using Microsoft Excel, 2017
- Budgeting and Accounting: Making the Connection, 2016
- Budget Analyst’s Essential Guide to Formulation, Justification, and Execution, 2016
- Appropriations Law Seminar, 2016
- CON 170: Fundamentals of Cost and Price Analysis, 2017
- CON 127: Contract Management, 2016
- CON 124: Contract Execution, 2015
- CON 121: Contract Planning, 2014
- CON 100: Shaping Smart Business Arrangements, 2014
- Introduction to Federal Contracting, Management Concepts, 2014
- Contracting Officer’s Representative Course, Management Concepts, 2014
Timeline
Administrative Support Specialist
U.S. Department of Agriculture/Office of Communications
07.2006 - Current
Bilingual Deputy Clerk III
D.C. Superior Court (Family Court)
11.2001 - 07.2006
Probation Assistant
D.C. Superior Court (Social Services Division)
09.2000 - 11.2001
Staff Assistant
Mayor’s Office on Latino Affairs
03.1999 - 07.2000
Diploma -
Wheaton High School
Certificate - Fundamentals of Human Resource Management
Prince George’s Community College
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