Claudia chavez
Odessa,TX
Summary
Dynamic administrative professional with a proven track record at Blackline Energy Services, excelling in office administration and customer service. Recognized for enhancing operational efficiency through effective time management and training initiatives. Successfully implemented safety protocols, fostering a culture of compliance and collaboration while achieving significant improvements in workplace safety awareness.
Experienced with coordinating administrative tasks and maintaining organized office environments. Utilizes strong organizational skills to enhance office efficiency and support team operations. Track record of effective communication and multitasking to meet diverse administrative needs.
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Demonstrates strong analytical, communication, and teamwork skills, with proven ability to quickly adapt to new environments. Eager to contribute to team success and further develop professional skills. Brings positive attitude and commitment to continuous learning and growth.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Blackline Energy Services
09.2018 - 11.2024
- Coordinated scheduling and logistics for meetings, optimizing team productivity.
- Maintained accurate records using electronic filing systems to support operational efficiency.
- Assisted in preparing reports and presentations, ensuring clarity and professionalism.
- Managed office supplies inventory, reducing costs through effective vendor negotiations.
- Trained new administrative staff on office procedures and software applications.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Maintained inventory of office supplies and placed orders.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Assisted coworkers and staff members with special tasks on daily basis.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Surpassed team goals by partnering with colleagues to implement best practices and protocols.
Safety Assistant
Blackline Energy Services
09.2018 - 11.2024
- Developed and implemented safety protocols to enhance workplace compliance and reduce incidents.
- Conducted regular safety audits, identifying hazards and recommending corrective measures.
- Trained staff on safety procedures, improving overall awareness and adherence to regulations.
- Collaborated with management to develop emergency response plans and conduct drills.
- Implemented safety initiatives that resulted in increased employee engagement in health and safety practices.
- Analyzed incident reports to identify trends and develop strategies for risk mitigation.
- Gathered information, prepared reports, and drafted correspondence related to cases.
- Improved workplace safety by conducting regular inspections and identifying potential hazards.
- Collaborated with management to create a safer work environment, implementing new safety policies and procedures.
- Enhanced employee safety awareness by developing and delivering engaging training programs.
- Facilitated communications between departments regarding safety concerns, fostering collaboration for effective problemsolving.
- Managed emergency response plans, performing drills to ensure preparedness for various situations.
- Provided timely responses to employee questions or concerns about workplace safety issues, promoting open dialogue and trustbuilding.
- Promoted a positive safety culture by providing guidance and coaching to employees on best practices.
- Helped maintain an organized inventory of PPE supplies, streamlining distribution processes for efficiency.
- Assisted in the development of corporate safety goals, supporting their successful implementation across all levels within the organization.
- Assisted in developing customized toolbox talks specific to departmental needs, fostering increased engagement during training sessions.
- Supported compliance with OSHA regulations by maintaining accurate documentation and records.
- Conducted safety training and education to employees to increase awareness of safety hazards and empower employees to work safely.
- Conducted regular safety inspections and audits to identify potential hazards and prevent accidents and injuries.
- Provided guidance and resources to employees to maintain safety procedures and enhance protection.
- Inspected facilities for adherence to fire, hazard, and safety guidelines.
- Collaborated with other departments to integrate safety in all aspects of organization.
- Provided health and safety training to employees regarding safety protocols.
- Updated contract, project and crew leaders with daily status reports on observations and incidents.
Education
OSHA #510 - Safety
The University of Texas At Arlington
Arlington, Texas, TX02-2025
Skills
- Customer service
- Office administration
- Administrative support
- Time management
Accomplishments
- Assisted management with the training of 15 new staff members.
- Inventory Management - Managed inventory and office budgeting for supplies for busy office of 100 employees.
- Training - Responsible for training all new employees to ensure continued quality of customer service.
- Event Planning - Successfully planned and executed corporate meetings, lunches and special events for groups of 100+ employees.
Certification
- Certified Administrative Assistant,Blackline Energy Service - from Sep. 2018 to Nov. 2024
Languages
Spanish
Full Professional
English
Professional Working
Timeline
Administrative Assistant
Blackline Energy Services
09.2018 - 11.2024
Safety Assistant
Blackline Energy Services
09.2018 - 11.2024
OSHA #510 - Safety
The University of Texas At Arlington