CLAUDIA ESPARZA
Long Beach,CA
Summary
Dedicated administrative professional with bountiful experience in fast-paced office settings offering expertise in customer service, schedule coordination, invoice processing and file management. Detail-oriented team player with strong organizational skills. Eagerly handles multiple projects simultaneously with a high degree of accuracy.
Overview
4
4
years of professional experience
Work History
Office Assistant
LA County Department of Public Health
05.2023 - 06.2025
- Supported the Grant Monitoring Unit for the finance department by completing administrative tasks and performing a wide range of accounting work.
- Processed invoice payments for board approved & grant funded contracts and prepared monthly reimbursements claims to the funding agencies.
- Responsible for preparing monthly grant summary reports; processing and reconciling contract payments; and maintaining fiscal records.
- Created, monitored, and maintained excel worksheets for the department and grant subcontractors.
- Assisted with data entry tasks, maintaining accuracy in records and reports.
Administrator
Fulgent Genetics
07.2022 - 04.2023
- Contributed to the Mobile Operations Department for Fulgent Genetic's Covid-19 vaccine and testing clinics, executing a vast array of responsibilities and tasks.
- Coordinated with 100+ organizations via telephone & email to schedule vaccine & testing clinics and served as a liaison between project management, project team, line management, and County personnel.
- Managed office operations, including assisting management with $6M+ budget across operations and providing logistical support to on-field staff, ensuring efficient workflow and adherence to company policies.
- Streamlined project assessment issues and developed resolutions to meet productivity, quality, and client-satisfaction goals and objectives.
- Created staff schedules and assisted with on-boarding new hires including welcome packet & orientation.
Site Lead
Fulgent Genetics
01.2021 - 07.2022
- Supervised Los Angeles County Department of Public Health funded Covid-19 Vaccine Clinics & Testing Sites and the scheduled site staff ensuring workflow standards and productivity goals were met.
- Reviewed and approved timecards, submitted daily reports, monitored inventory and ordering supplies accordingly, recorded and reported daily attendance.
- Provided detail-oriented education, guidance, and logistical support to staff and patients.
- Enforced and practiced CDC health guidelines at clinics to promote the safety and well-being of the patients and staff.
- Resolved conflicts among team members, fostering a positive and collaborative work environment.
Education
Bachelor of Arts - Psychology
Whittier College
05.2020
Skills
- Advanced Microsoft Applications
- Organization & Attention to Detail
- Interpersonal Relationships
- Oral & Written Communication
- Calendar & Schedule Management
- Bilingual (Spanish)
- Payment Processing
- Customer Service & Client Satisfaction
Timeline
Office Assistant
LA County Department of Public Health
05.2023 - 06.2025
Administrator
Fulgent Genetics
07.2022 - 04.2023
Site Lead
Fulgent Genetics
01.2021 - 07.2022
Bachelor of Arts - Psychology
Whittier College
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