Summary
Overview
Work History
Education
Timeline
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CLAUDIA MASCARENHAS

Richmond

Summary

Highly organized, detail-oriented, proactive administrative professional with 15+ years' experience. Deep knowledge of technology, negotiation, events, policies, and service. Poised, resourceful and personable, with exceptional execution. Excellent skill in communication, leadership, organization, problem-solving, analysis, and time management. Web and Microsoft Office proficiency (Word, Excel, PowerPoint, SharePoint, Teams, Outlook) & SAP. Fluent in English, Portuguese.

Overview

19
19
years of professional experience

Work History

Senior Executive Assistant

Worley
Houston
06.2019 - Current
  • Manage all admin for Commercial Model/Operational Finance
  • Control access, manage files, assure accurate data
  • Organize meetings, create Teams channels, and support EPC executive board, applying vast knowledge of digital media, engineering processes, and transitional periods in the ever-evolving energy sector
  • Prepare, organize, and maintain financial records, inventory, expense reports, timecards, distribution lists
  • Schedule appointments and manage executives’ detailed calendars and itineraries in multiple time zones, tightly optimizing for time, cost, and safety
  • Thoroughly research and coordinate dates to avoid rescheduling
  • Direct the Alternate Commercial Model board
  • Collaborate with team to improve daily operations and achieve goals
  • Process sensitive documents, approvals, and contract signatures with confidentiality and diplomacy
  • Plan and execute events with finesse and implement flawlessly, using carefully vetted network of venues/suppliers
  • Established and volunteer for two social groups to improve communication, efficiency and morale

Executive Assistant

Shell Oil & Gas
Houston
07.2018 - 06.2019
  • Providing administrative support for the General managers of Chemicals Supply Chain and Quality, ensuring the efficiency of daily operations and compliance with Shell standards
  • Key responsibilities include:
  • Coordinated all aspects of corporate travel, including bookings, logistics and itinerary optimization, national or international, prioritizing cost and safety
  • Validating correspondence and managing expenses report through Concur platform, ensuring compliance with the company guidelines
  • Scheduling and Coordinating video conferences, including weekly LT`s ensuring Global strategic alignment
  • Planning international meetings while considering time zone differences to optimize stakeholders, clients and suppliers' participation
  • Facilitating teamwork within the organization, interacting with other executive assistants to ensure smooth and efficient administrative processes
  • Also sharing and storage office supplies to the whole team and floor
  • Adhering to Shell`s guidelines and best practice

Executive Assistant

Sigga Technologies
Houston
04.2018 - 07.2018
  • Controlled office supplies inventory through meticulous monitoring and management to prevent shortages
  • Communicated with suppliers and contractors, ensuring projects were completed on time and productively
  • Interviewed potential candidates and provided feedback to management to support hiring decisions

Bilingual Assistant

Sonangol USA
Houston
11.2016 - 04.2017
  • Provided outstanding administrative and backup support in both Portuguese and English
  • Maintained accurate file management, sorting and organizing documents and reports

Executive Assistant

Aker Solutions
Brazil
04.2011 - 12.2014
  • Worked directly for President and VP of Legal, Development, and Drilling, streamlining office procedures to drive productivity and profitability
  • Negotiated with resorts, vendors, caterers, and others, for beneficial terms and pricing agreements

Executive Assistant

Shell E&P
Brazil
07.2006 - 08.2010
  • Supported executives by organizing activities, meetings, and video conferences and interfacing between the corporate centers in USA, Holland and Brazil
  • Ensured all off-site locations met Shell HSSE standards and safety requirements

Education

Master’s degree - Environmental Impact Management

Universidade Plínio Leite
Brazil
09.2010

Bachelor of Laws (JD equivalent) -

Universidade Plínio Leite
Brazil
12.2005

Shell Oil & Gas Industry Overview -

Shell Training and Conference Center
Houston, TX

Timeline

Senior Executive Assistant

Worley
06.2019 - Current

Executive Assistant

Shell Oil & Gas
07.2018 - 06.2019

Executive Assistant

Sigga Technologies
04.2018 - 07.2018

Bilingual Assistant

Sonangol USA
11.2016 - 04.2017

Executive Assistant

Aker Solutions
04.2011 - 12.2014

Executive Assistant

Shell E&P
07.2006 - 08.2010

Master’s degree - Environmental Impact Management

Universidade Plínio Leite

Bachelor of Laws (JD equivalent) -

Universidade Plínio Leite

Shell Oil & Gas Industry Overview -

Shell Training and Conference Center

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CLAUDIA MASCARENHAS