Claudia Meza
Long Beach,CA
Summary
Bilingual Clerk Typist offering solid experience in administrative support and customer service. Strengths include strong typing skills, familiarity with office equipment and software, and ability to provide efficient bilingual communication. Notable for reliable performance in high volume environments, contributing to improved operational efficiency. Attentive typist with several years of handling sensitive information and transcribing spoken word. Carefully organizes information. Gathers notes and important details from meetings with clients and co-workers. Accurately scribes notes in shorthand to gather extensive information. Efficient professional in document preparation and management, known for high productivity and ability to complete tasks swiftly. Possess specialized skills in typing accuracy, document formatting, and data entry. Excel in time management, adaptability, and communication, ensuring smooth workflow and timely project completion.
Overview
18
18
years of professional experience
Work History
Bilingual Clerk Typist III
Long Beach Police Department
Long Beach, CA
09.2023 - Current
- Provided administrative support to police officers, including filing and organizing documents.
- Maintained a professional office environment by ensuring that all supplies were stocked and organized properly.
- Assisted with scheduling meetings, conferences, interviews, appointments and travel arrangements.
- Created and maintained organizational systems for records management.
- Served as a liaison between police officers, community members, local businesses and other law enforcement agencies.
- Greeted visitors in person or on the telephone and responded to their requests for information.
- Monitored inventory levels of office supplies and placed orders when necessary.
- Performed clerical duties such as typing correspondence, photocopying documents and mailing letters.
- Answered incoming calls from citizens and provided them with assistance regarding their inquiries.
- Prepared purchase orders for various departmental needs such as equipment or supplies.
- Responded promptly to emails sent by citizens seeking assistance from the department.
- Organized files, developed spreadsheets, faxed reports and scanned documents as needed.
- Handled variety of administrative tasks daily, filed paperwork and typed memos.
- Fielded phone calls, answered questions and took messages for officers and other departmental personnel.
- Followed department's data integrity processes to verify confidentiality of case and record information.
- Oversaw staff correspondence, record tracking and data communications, resulting in improved automation of office operations.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Composed, edited and typed complex memos and reports with job-related software.
Executive Assistant
SJC Consulting
Long Beach, CA
07.2011 - 07.2023
- Designed electronic file systems, and maintained electronic and paper files. Maintained detailed administrative and procedural processes to improve accuracy and efficiency. Verified and logged in deadlines for responding to daily inquiries. Scheduled appointments and maintained the master calendar. Drafted internal documents and memoranda. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists. Received and screened a high volume of internal and external communications, including email and mail.
- Developed effective filing systems for easy retrieval of information when needed.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Managed daily invoices, reports and proposals.
- Set up meeting and event logistics for senior management and updated calendars.
Administrative Assistant
Scantibodies Laboratory Inc.
Tecate, Baja California
07.2006 - 01.2008
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Managed database systems containing customer contact information.
- Developed and maintained filing systems for confidential documents and records.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Scheduled appointments between clients and customers and internal staff members.
- Handled confidential documents in an organized fashion according to established protocol.
Education
Some College (No Degree) - Psychology
Santa Ana College
Santa Ana, CASkills
- File management
- Professional correspondence
- Scheduling appointments
- Proofreading proficiency
- Fluent bilingualism
- Meeting coordination
- Report preparation
- Documentation preparation
- Deadline oriented
- Team player attitude
- Professionalism and etiquette
- Work independently
- Microsoft office expertise
Timeline
Bilingual Clerk Typist III
Long Beach Police Department
09.2023 - Current
Executive Assistant
SJC Consulting
07.2011 - 07.2023
Administrative Assistant
Scantibodies Laboratory Inc.
07.2006 - 01.2008
Some College (No Degree) - Psychology
Santa Ana College
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