Claudia Ruiz
Clifton,NJ
Summary
Experienced Accounts Payable Manager with 10+ years of experience managing daily accounts payable operations. Expertise in overseeing invoicing, vendor relations, payment processing and employee relations. Successful in reconfiguring workflow and staff responsibilities to improve efficiency.
Overview
16
16
years of professional experience
Work History
Independent Consultant
Mitsui Foods Inc & Mitsui & Co. Coffee Trading USA
02.2022 - Current
- Managed accurate and timely processing of invoices, 7501 forms, expense reports and credit memos
- Positively interacted with all partners, employees and customers using exemplary communication and interpersonal talents.
- Partnered with finance team to complete month-end accruals and account reconciliations.
- Complied with established internal controls and policies.
- Established and checked coding procedures, monitored reports and updated internal files.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Input all relevant transactions and supervised properly within accounting system
- Coordinated accounts payable functions and improved workflow
- Closely monitored accounts to post timely payments and resolve billing discrepancies.
- Managed payments for accrued loan interest and pay-down loan requests
- Processed all Letter of Credit & Collections with bank
- Managed daily domestic & international wires and weekly ACH & check payments
- Researched and resolved accounts payable discrepancies
- Hired, trained and supervised AP staff
- Communicated on daily basis with CFO on cash flow and bank rec
- Manage disbursed work to employees to meet month end dead line
- Prepare in-house Loan Notice of Borrowing
- Assist CFO on audits, special projects and additional job duties.
- Processed yearly 1099
Accounts Payable Manager
Mitsui Foods Inc/MCT USA
09.2007 - 01.2022
- Managed accurate and timely processing of invoices, 7501 forms, expense reports and credit memos
- Positively interacted with all partners, employees and customers using exemplary communication and interpersonal talents.
- Partnered with finance team to complete month-end accruals and account reconciliations.
- Complied with established internal controls and policies.
- Established and checked coding procedures, monitored reports and updated internal files.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Input all relevant transactions and supervised properly within accounting system
- Coordinated accounts payable functions and improved workflow
- Closely monitored accounts to post timely payments and resolve billing discrepancies.
- Managed payments for accrued loan interest and pay-down loan requests
- Processed all Letter of Credit & Collections with bank
- Managed daily domestic & international wires and weekly ACH & check payments
- Researched and resolved accounts payable discrepancies
- Hired, trained and supervised AP staff
- Communicated on daily basis with CFO on cash flow and bank rec
- Manage disbursed work to employees to meet month end dead line
- Prepare in-house Loan Notice of Borrowing
- Assist CFO on audits, special projects and additional job duties.
- Processed yearly 1099
Education
Some College (No Degree) - Accounting And Finance
UC Berkeley Extension
OnlineHigh School Diploma -
Clifton High School
Clifton, NJ06.2000
Skills
- Proficiency in MS Word, MS Outlook, MS Excel & power point
- Adaptability
- Attention to detail
- Analytical reasoning
- Willing to Learn
- Problem Solving
- Trained in Oracle, Microsoft BC, and Lawson
- Audit Support
- Employee Training
- Workflow Management
Languages
Spanish
Native or Bilingual
Timeline
Independent Consultant
Mitsui Foods Inc & Mitsui & Co. Coffee Trading USA
02.2022 - Current
Accounts Payable Manager
Mitsui Foods Inc/MCT USA
09.2007 - 01.2022
Some College (No Degree) - Accounting And Finance
UC Berkeley Extension
High School Diploma -
Clifton High School
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