Cletta Raye Schaeffer
Fairbanks
Summary
Dynamic Fiscal Technician with a strong work ethic and proven expertise in bank reconciliation and invoice processing at the University of Alaska Fairbanks Geophysical Institute. Achieved significant time savings through streamlined accounting procedures while fostering teamwork and collaboration across departments to enhance financial accuracy and compliance.
Overview
17
17
years of professional experience
Work History
Fiscal Technician
University of Alaska Fairbanks Geophysical Institute
09.2021 - Current
- Processed financial documents ensuring compliance with university policies and procedures.
- Assisted in purchases as requested.
- Maintained accurate records of financial transactions using accounting software systems.
- Coordinated with departments to resolve discrepancies in financial reporting efficiently.
- Reviewed invoices for accuracy, ensuring proper allocation to departmental budgets.
- Developed streamlined procedures for invoice processing reducing turnaround time significantly.
- Provided training to new staff on fiscal processes and use of financial management tools.
- Collaborated with auditors during annual reviews, enhancing transparency in fiscal operations.
- Implemented new accounting procedures that led to significant time savings while maintaining high levels of accuracy in financial reporting.
- Improved financial accuracy by diligently reviewing and reconciling accounts, identifying discrepancies, and making necessary adjustments.
- Enforced proper internal controls throughout the organization to minimize risks associated with fraud or mismanagement of funds.
- Assisted in financial audits by providing comprehensive documentation and addressing any audit-related inquiries promptly.
- Provided expert guidance on fiscal matters to cross-functional teams, ensuring sound decision-making based on accurate financial data.
- Reduced errors in financial data entry by implementing strict quality control measures and training initiatives.
- Facilitated smooth procurement processes through meticulous tracking of purchase orders, invoices, and vendor payments.
- Streamlined accounting processes for increased efficiency through the implementation of automated systems and software.
- Monitored outstanding receivables diligently to improve cash flow by initiating timely follow-ups on overdue payments.
- Maintained precise records of all financial transactions, allowing for easy reference and analysis when needed.
- Reconciled and recorded receipts, incoming cash, and other fiscal transactions.
- Examined financial statements and records to collect important details and verify calculations.
- Investigated and resolved inquiries with billing and invoicing.
- Operated computers programmed with accounting software to record, store and analyze information.
- Review and Approve staff procurement credit card charges in compliance.
- Entered and recorded all incoming payments to the correct department funding.
Purchasing Agent
Tanana Chiefs Conference
09.2008 - 09.2021
- Negotiated contracts with suppliers to secure favorable terms and pricing.
- Streamlined purchasing workflows through implementation of automated systems and best practices.
- Led training sessions for staff on procurement processes and software utilization for efficiency.
- Evaluated supplier performance regularly, driving improvements and maintaining high standards of service delivery.
- Facilitated smooth operations through accurate tracking of purchase orders, invoices, and payments.
- Contributed to a positive work environment through collaboration, professional development, and open communication among team members.
- Maintained complete documentation and records of all purchasing activities.
- Ensured timely delivery of materials through effective planning and coordination with suppliers.
- Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
- Reduced lead times by implementing strategic inventory management practices.
- Created purchase orders to monitor stock levels, verify purchase requisitions, and expedite customer orders.
- Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
- Improved supplier relationships through regular communication and proactive problemsolving.
- Supported company growth by identifying new suppliers and expanding the vendor base.
- Streamlined purchasing processes for increased efficiency and reduced operational costs.
- Facilitated team training sessions on procurement best practices and software use.
- Maintained documentation for all purchases.
- Accepted and processed supply requests from staff, and placed orders per procedures.
- Searched for hard-to-find items and found high-quality, reliable vendors.
- Coordinated procurement processes, ensuring compliance with organizational policies and regulations.
- Developed strong supplier relationships to enhance service levels and product quality.
- Reviewed and approved procurement credit card charges to ensure compliance with SOP.
Education
Diploma
Kotzebue High School
Kotzebue, AK05-1993
Skills
- Bank reconciliation
- Accounts receivable/Accounts Payable
- Purchase order management
- Invoice processing
- Payroll processing
- Financial auditing
- Strong work ethic
- Teamwork
- Teamwork and collaboration
- Customer service
- Problem-solving
- Time management
Timeline
Fiscal Technician
University of Alaska Fairbanks Geophysical Institute
09.2021 - Current
Purchasing Agent
Tanana Chiefs Conference
09.2008 - 09.2021
Diploma
Kotzebue High School
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