Summary
Overview
Work History
Education
Skills
Hobbies and Interests
Training
References
Professionalawards
Certification
Timeline
Generic

Cletus Clement Aimhionota

Acquisition & Contracting
Austin,TX

Summary

Accomplished Procurement and Contracting Specialist with extensive experience at the U.S. Mission, adept in strategic sourcing and contract management. Demonstrated expertise in mentoring teams and leveraging excellent interpersonal skills to negotiate and administer multimillion-dollar contracts. Certified in Federal Acquisition (FAC-C), ensuring regulatory compliance and global procurement excellence.

Overview

19
19
years of professional experience

Work History

Procurement Agent

American Embassy
Abuja, Nigeria
01.2006 - Current
  • Procurement of numerous goods and contracting of several services for all agencies at Post (including but not limited to State/DOS, DOD, OSC, CDC, FBI, INL and occasionally for USAID)
  • Reviewing acquisition requests to determine the most appropriate acquisition instrument as applicable
  • Reviewing procurement requests for priority, scope of work, completeness, approvals, necessary specification and/or technical and appropriation data
  • Procurement and contracting of all kinds of supplies and services for Mission Nigeria, including multiple-years formal contracts from pre-solicitation to post-award phase
  • Procurement of specialized including but not limited to IT services and equipment (I currently administer the Embassy MTN, Globalcom and 9Mobile multi-year telecommunications contracts)
  • Handling several preventive maintenance contracts for different infrastructural facilities
  • Handling of construction contracts
  • Market research - Analyses procurement markets and identifies sources in both local and the international markets
  • Developing milestone and long-range plans ensuring that schedules and deadlines are adhered to in order to meet Mission goals and programs in a timely manner
  • Creates pre-award documents including Request for Quotation/Proposal (RFQ/RFP) and publishes for the global markets for competitive acquisitions
  • Evaluates and carefully identifies Acquisition Regulations and Clauses considered most advantageous for inclusion in the solicitation and subsequently in the awards documents
  • Organizes, directs and coordinates pre-proposal site inspections and pre-proposal conferences for technical acquisitions
  • Drafts amendments to solicitations
  • Receiving quotations/proposals on or before the closing dates from offerors
  • Conducts proposal evaluation and cost/price analysis
  • Negotiations with contractors and vendors to arrive at fair and reasonable prices at best value for the Government
  • Drafting of contracts and other award documents for the Contracting Officer's approval
  • Issuance of contracts/BPA agreements/purchase orders to vendors/contractors
  • Drafting of COR memos
  • Handling of post award contract administration and ensures that contractors adhere strictly to specifications, quality, contract clauses and performance schedules
  • Drafts contract modifications; resolve issues and draft responses in official correspondence for the Contracting Officer's approval
  • Tracks contract performance and provide updates to stakeholders
  • Performs contract closeout activities
  • Obtains and updates data base of vendors/contractors from around the globe

Snr. Contracting Specialist

U. S. Mission
Afghanistan
06.2015 - 06.2016
  • Training & mentoring new procurement team members for post on contracting procedures
  • Reviewing acquisition requests to determine the most appropriate acquisition mechanism as applicable
  • Preparation of formal complex contracts from pre-solicitation to post-award phase using A/OPE models, and in line with applicable FAR and regulations, while using the acquisition application system
  • Handling of complex contracts for post running into millions of Dollars, including IT contracts/equipment, construction, communication, pharmaceuticals, food commodities, etc
  • Served as contracting resource for the Contracting & Procurement Office at post
  • Providing expert-level technical assistance in the Procurement & Contracting Office
  • Contract Negotiation
  • Contract Administration
  • Procurement Quality Assurance
  • SFPDS Reporting for Contracts
  • General Support for post in contract solicitation, negotiation, award and post award functions
  • Initiated and organized GWAC/SEWP acquisition webinar with SEWP Office in Washington for the entire Kabul team
  • Even after I returned to Embassy Abuja, I was still rendering after hours/weekend remote technical assistance to Embassy Kabul on complex contracts and mentoring, based on their special request and management approval

Procurement Specialist

U. S. Consulate General
Erbil, Iraq
06.2013 - 12.2013
  • Training & mentoring the procurement team contracting procedures
  • Reviewing acquisition requests to determine the most appropriate acquisition mechanism as applicable
  • Handling of complex contracts including but not limited to architectural and engineering (A&E) contracts, extensive construction contracts, gardening contracts, etc
  • From pre-solicitation to award
  • Providing expert-level technical assistance to the Procurement & Contracting Office
  • General Procurement Support for Post
  • Principal Advisor on a wide range of acquisition activities
  • Liaising with ILMS Help Desk in Washington to set up new Ariba users on the ILMS/Ariba procurement application
  • Review of all existing Bulk Purchase Agreements (in accordance with applicable regulations) and recommending improvements to the Contracting Officer
  • Drafting of complex solicitations/contract document for A/OPE Desk Officer's review and approval in Washington
  • Contract Negotiation
  • Contract Administration
  • Procurement Quality Assurance
  • SFPDS Reporting for Contracts
  • Consultation and Advisory Roles on live Procurement Scenarios in line with regulations
  • Ensures staff regulatory compliance with appropriate policies regulations
  • Provided training on Ariba requestor module for procurement requestors at Post

Education

Master's Degree - Acquisition Management (Procurement & Contracting)

American Graduate University
California, USA
01.2021

Bachelor's Degree - Economics

Delta State University
Abraka, Delta State, Nigeria
01.2003

Skills

  • Contract management
  • Contract negotiation skills
  • Excellent interpersonal and analytical skills
  • Time management skill
  • Skill in application of the procurement application systems
  • Skills in Microsoft Business suite Applications
  • Training & Mentoring skills
  • Vendor network development
  • Estimating and cost tracking
  • Pricing trends research
  • Product status tracking
  • Certified professional in Federal Acquisition Certification (FAC-C)
  • Global procurement
  • Strategic sourcing
  • Contracting

Hobbies and Interests

Reading and Positive Adventures

Training

  • Management Concept, Vienna USA, Cost & Price Analysis - CON 170
  • Management Concept, Vienna USA, Construction Contracting - CON 244
  • Project Management Institute (PMI), Process of Negotiation
  • American Graduate University, California USA, Contract Law
  • NASA/SEWP, Government-Wide Acquisition Contract (GWAC) Procedure
  • Foreign Service Institute (FSI), US Department of State, Managing Procurements
  • George Washington University Law School/ESI, Washington DC, Task Order Contracting
  • American Graduate University, California, USA, Source Selection & Contract Award
  • Foreign Service Institute (FSI), US Department of State (American Embassy, Cairo, Egypt), Foreign Service National (FSN) Commercial Items Acquisitions Procedures - PA-247
  • Management Concept, Vienna USA, Contract Administration
  • Project Management Institute (PMI), Introduction to Program Management
  • American Graduate University, California USA, Federal Government Contracting
  • Project Management Institute (PMI), Inventory Management
  • Project Management Institute (PMI), Mastering Negotiation
  • ESI, Arlington VA, U. S. Federal Contracting Basics
  • Foreign Service Institute (FSI), US Department of State, Mission Support Planning (EX 100)
  • Project Management Institute (PMI), Project Procurement Management Simulation
  • Foreign Service Institute (FSI), US Department of State, International Communication Simulation
  • American Graduate University, California USA, Pricing and Financial Management
  • Foreign Service Institute (FSI), US Department of State, Government Contracting (Working with Government Contracts)
  • Foreign Service Institute (FSI), US Department of State, Government Contracting (Overview of Government Contracts)
  • Foreign Service Institute (FSI), US Department of State, Government Contracting Essentials
  • Foreign Service Institute (FSI), US Department of State, Supply Chain Management
  • Foreign Service Institute (FSI), US Department of State, Monitoring, Controlling and Closing Program
  • Foreign Service Institute (FSI), US Department of State, An Introduction to Project Management
  • Foreign Service Institute (FSI), US Department of State, Advanced Administrative Support Simulation
  • Management Concept, Vienna USA, Customer Service Skills and Techniques
  • Project Management Institute (PMI), Management Essentials - Directing Others
  • Foreign Service Institute (FSI), Simplified Acquisition Procedures - PA229
  • Foreign Service Institute (FSI), US Department of State, Federal Budgeting Process
  • Project Management Institute (PMI), Managing Managers
  • Foreign Service Institute (FSI), US Department of State, Doing Business with Independent Contractors
  • Foreign Service Institute (FSI), US Department of State, Working with Government Contractors
  • United States Office of Logistics Management, Integrated Logistics Management Systems (ILMS) Certificate
  • Project Management Institute (PMI), Project Management Fundamentals
  • UK Chartered Institute for Purchasing and Supply (CIPS), Purchasing Contexts - L4-05
  • Next Level Purchasing, Managing Supplier Performance
  • UK Chartered Institute for Purchasing and Supply (CIPS), Measuring Contractor's Performance

References

  • Mr. Ibukun Babarinde, Current Supervisor in Abuja, GSO Procurement & Contracting Office, U. S. Mission Nigeria, +234 8055192244, babarindeio@state.gov
  • Colleen Smith, The Contracting Officer while in Kabul - 2015, SmithCE2@state.gov
  • Sherril Pavin, The Contracting Officer while in Iraq - 2018, pavinsl@aol.com

Professionalawards

  • Group Eagle Award, 12/2023, U S. Mission, Nigeria, For exemplary customer service in meeting complex procurement needs during the 2023 fiscal-year procurement cycle.
  • Group Eagle Award, 12/2023, U S. Mission, Nigeria, For going above and beyond in making a complex and sensitive contract about the Anambra incident become a seamless one.
  • Group Eagle Award, 07/2023, U S. Mission, Nigeria, In recognition of your excellent performance in handling the liquid and solid waste contracts, the recyclable contract and swift handling of procurement requests during the preparation of Maui Compound Maitama.
  • Group Eagle Award, 12/2023, U S. Mission, Nigeria, In recognition of your exceptional performance and customer service in fulfilling procurement requests during the 'End of Fiscal Year' season for over two consecutive years despite staffing gaps.
  • Group Eagle Award, 07/2023, U S. Mission, Nigeria, For exceptional performance and exemplary customer service for Mission Nigeria.
  • Group Eagle Award, 12/2022, U S. Mission, Nigeria, For actively supporting the Housing Office.
  • Length of Service Award, 06/2022, U S. Mission, Nigeria, For completion of 20 years of Service with the United States Government.
  • Group Eagle Award, 06/2022, U S. Mission, Nigeria, In recognition of your exceptional performance and customer service to the Mission Nigeria despite shortage of staff in the Procurement Section.
  • Group Eagle Award, 12/2021, U S. Mission, Nigeria, For demonstration of Professionalism in negotiating CDC Contract Awards and exhibiting excellent customer service to CDC.
  • Group Eagle Award, 12/2021, For successfully completing all procurement requests submitted during the make-ready season, and for the decommissioning of Tampa Compound in support of the Post Housing Program.
  • Group Eagle Award, 12/2021, U S. Mission, Nigeria, In recognition of exceptional performance, surpassing expectations and securing cost-savings for various agencies during the End of Fiscal Year Closeout.
  • Group Customer Service Award, 11/2021, U S. Mission, Nigeria, For outstanding support in all INL procurement expediting.
  • Group Eagle Award, 06/2021, U S. Mission, Nigeria, For consistently demonstrating innovative ingenuity in your exceptional performance and unique customer service in the Information Management Section of Mission Nigeria.
  • Group Eagle Award, 12/2020, In recognition of your flawless close-out of procurement requests for fiscal year 2020.
  • Group Eagle Award, 06/2020, U S., For your high-level customer service regarding the Global Health Care Scheme that greatly improved the quality of lives for LE Staff and for price negotiations that ensured Abuja Shipping gets the best deal possible while saving the U. S. Government time and money.
  • Group Eagle Award, 06/2020, For recognition of your excellent service during the make-ready at the Chief of Mission (CMR) in support of the Embassy Housing Program.
  • Group Eagle Award, 12/2020, U S. Mission, Nigeria, For success and professionalism in closing all procurement actions processed for Mission Nigeria in Fiscal Year 2020.
  • Group Honor Award, 06/2020, U S. Mission, Nigeria, In recognition of my resilience and exceptional performance in processing the Global Medical Contract for the entire Mission Nigeria.
  • Eagle Award, 06/2019, U S. Mission, Nigeria, For your excellent performance while providing training to all relevant and interested personnel in Mission Abuja on entering and tracking Purchase requests (PRs) in the Ariba application of ILMS.
  • Certificate of Appreciation, 02/2019, Bureau of African Affairs, In recognition of your contribution to the improvement of management services throughout Sub-Saharan Africa with your service in the Bureau of African Affairs Locally Employed Staff Executive Corps for the 2016-2018 season.
  • Certificate of Appreciation, 08/2018, U. S. Consulate General, Erbil, Iraq, In recognition of my invaluable support at the U. S. Consulate General, Erbil, Iraq from June to September 2018. The Erbil New Consulate Compound project has benefited immensely from your diligent work.
  • Group Eagle Award, 12/2018, U S. Mission, Nigeria, For your exemplary and extreme diligence in support of the RSOS-PEAR QRF build up.
  • Group Honor Award, 12/2018, U S. Mission, Nigeria, For exemplary teamwork in support of the United States Army Military Research Directorate-Africa/Nigeria (USAMRD-A/N).
  • Group Eagle Award, 12/15/2017, U S. Mission, Nigeria, For superb teamwork that achieved major improvements in organization, productivity, and outstanding customer service in support to and for this Mission.
  • Group Eagle Award, 12/15/2017, U S. Mission, Nigeria, For expertise and professionalism in handling all CDCD Nigeria procurement requests in a most acceptable and timely manner.
  • Group Eagle Award, 09/05/2017, U S. Mission, Nigeria, For sterling performance in excellent customer service delivery above and beyond duty in support of DoD-Walter Reed Program in Nigeria.
  • Group Eagle Award, 09/05/2017, U S. Mission, Nigeria, For outstanding teamwork by the entire Human Resources Office and the entire GSO Procurement Section in successfully soliciting, awarding and implementing a new health insurance contract.
  • Length of Service Award, 07/03/2017, U S. Mission, Nigeria, For Fifteen Year of Service with the United States Government.
  • Eagle Award, 06/02/2017, U S. Mission, Nigeria, For my professionalism on the job and my unmatched dedication in effecting Government Cost Savings.
  • Group Honor Award, 12/06/2016, U S. Mission, Nigeria, For sustained superior performance, outstanding teamwork and customer service.
  • Mission Honor Award, 12/28/2015, U. S. Embassy, Kabul Afghanistan, For my excellent contribution to the Embassy's Procurement Team and for my performance in Contract Management.
  • Appreciation, 01/30/2015, U. S. Embassy, Kabul Afghanistan, In recognition of my commitment and dedication to service in support of the U. S. Mission in Afghanistan.
  • Group Eagle Award, 12/01/2014, U S. Mission, Nigeria, For outstanding performance and dedication in support of the Embassy Procurement Program.
  • Group Customer Service Award, 06/12/2014, U S. Mission, Nigeria, For providing exceptional support beyond regular duties for the Bureau of International Narcotics and Law Enforcement Affairs Office (INL).
  • Group Honor Award, 12/05/2011, U S. Mission, Nigeria, For outstanding performance and customer service during FY 2011 End-of-Year procurement activities at the American Embassy, Abuja, Nigeria.
  • Cash Performance Award, 06/09/2011, United States Department of States, For outstanding service during the visit of the Secretary of State to Abuja.
  • Extra Mile Award, 10/22/2009, United States Department of States, For outstanding service during the visit of the Secretary of State to Abuja.
  • Group Cash Performance Award, 07/13/2009, United States Department of States, For teamwork in accomplishing the design and upgrade of Embassy's New Warehouse Facility.
  • Extra Mile Award, 12/10/2007, United States Department of States, For consistently giving extraordinary customer service to DODHPN.

Certification

  • Federal Acquisition Certification in Contracting (FAC-C)- Federal Acquisition Institute.

Timeline

Snr. Contracting Specialist

U. S. Mission
06.2015 - 06.2016

Procurement Specialist

U. S. Consulate General
06.2013 - 12.2013

Procurement Agent

American Embassy
01.2006 - Current

Master's Degree - Acquisition Management (Procurement & Contracting)

American Graduate University

Bachelor's Degree - Economics

Delta State University
Cletus Clement AimhionotaAcquisition & Contracting