Alecia Lake
Brentwood,TN
Summary
Strategic-minded professional adept at analyzing financial information, compiling reports, submitting payments, and reconciliations.
Overview
2
2
years of professional experience
Work History
A/P Specialist - Contract
CHS
10.2023 - 03.2024
- Streamlined accounts payable processes by reducing manual entry errors.
- Managed invoice discrepancies for timely resolution, improving vendor relationships, and ensuring accurate financial reporting.
- Collaborated with the procurement team to ensure accurate purchase order matching, enhancing overall efficiency in the payment process.
- Reviewed/processed over 100 invoices daily using Oracle for accuracy and completeness, coded invoices to the appropriate account, and entered invoices into the accounting system.
- Processed payments to vendors, including checks, ACH, or wire transfers.
- Participated in system upgrades and implementations related to accounts payable functions, driving continuous improvement initiatives within the department.
- Reviewed invoices for appropriate documentation and approval prior to payment.
- Continuously improving the accounts payable process to increase efficiency and reduce errors.
AR/AP Specialist- Temp
Nashville Chamber Of Commerce
12.2022 - 04.2023
- Posted checks received in the mail into Accounts Receivable software (Personify).
- Processed customer payments, deposits, and credits in ERP system. Submitted invoices for payment with appropriate coding via accounting software (Microix).
- Prepared supporting Excel document for all checks received that are not AR related.
- Researched and accurately posted daily cash receipts also creating pivot tables for daily cash receipts.
- Prepared & entered month-end recurring journal entries, allocation journal entries, and payroll journal entries.
- Prepared and submitted monthly requests for reimbursement for The Family Collective grant.
- Prepared credit card files for disbursement to employees for coding. Entered coding along with receipts for employee reimbursement into Microix.
- Prepared deposits for non-affiliated entities including TAMTN, 2 C-4s, and 2 PACs.
- Responded to Accounts Receivable related requests received via email within a few hours.
Project Analyst - Contract
Delek US
06.2022 - 08.2022
- Link between IT project management and procurement/ finance team.
- Responsible for submitting requisitions in SAP.
- Coordinated what IT equipment was needed and carried out orders for said equipment. Responsible for timekeeping and evaluating how time is booked against CapX budget.
- Tracked, forecasted, maintained, and reported on project progress including metrics and challenges using software such as Power BI, Excel, and SAP.
- Created and managed documentation and reports for projects.
- Maintained project timeframes, objectives, and communications.
- Supported company, PM, and, IT department in the acquisition of 3 Bear Energy.
- Proficiency in expense management software (i.e., On Base, SAP, Ariba, etc.) and Excel spreadsheets.
- Advocated for ways to streamline ongoing projects, prioritizing shorter turnaround times and consistent development quality.
- Identified and resolved risk issues in project proposals.
- Assisted PM in admin and changes to project schedule, scope, and, cost.
Expense Management Coordinator - Contract
Tractor Supply Company
12.2021 - 05.2022
- Performed technical writing and documentation activities creating SOGs.
- Built client and end-user trust, established relationships, and developed rapport within each assigned workstream by keeping clients/ management engaged in project (i.e., status reporting, issues, and risks).
- Developed and managed program financials, including forecasting, profitability, invoicing, and expense management.
- Found spending trends, compiled reports of said trends using pivot tables, and communicated spending trends to management and executives.
- Captured and submitted expenses. Reimbursed vendors for employees' labor, travel, equipment, work performed, etc.
- Proficiency in expense management software (i.e., Ariba, SAP, etc.) and Excel spreadsheets.
- Responded to any financial inquiries from 3rd party vendors and management within a few hours and communicated with 3rd party vendors in weekly meetings.
- Processed 100+ invoices weekly for payment.
Education
Bachelor of Applied Science - Organizational Communication
Middle Tennessee State University
Murfreesboro, TN05.2021
Skills
Customer Relations
- Expert Problem Solving
- Detail orientation and organization
- Computation
- Communication
Websites
Software Used
Google Sheets, Abila, MIP, Microix, SAP, Ariba, Excel, Box, Sharepoint, Quickbooks, Power BI, Microsoft Office, SharePoint, CCE, OnBase, Coupa Procurement, Oracle, and Google Suite.
Timeline
A/P Specialist - Contract
CHS
10.2023 - 03.2024
AR/AP Specialist- Temp
Nashville Chamber Of Commerce
12.2022 - 04.2023
Project Analyst - Contract
Delek US
06.2022 - 08.2022
Expense Management Coordinator - Contract
Tractor Supply Company
12.2021 - 05.2022
Bachelor of Applied Science - Organizational Communication
Middle Tennessee State University