Summary
Overview
Work History
Education
Skills
Certification
Additional Information
Timeline
Generic

Colette Willoughby

Pekin,Illinois (IL)

Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. A self-motivated work ethic to perform effectively in independent or team environments. Professional and knowledgeable office clerk offering several years of experience in administrative support and customer service. Highly efficient planning, problem-solving, and communication skills.

Overview

11
11
years of professional experience
1
1
Certification

Work History

School Secretary/Marketing Director

St. Joseph School
09.2019 - Current
  • Enhanced office organization by maintaining efficient filing systems and streamlining daily operations.
  • Coordinate the enrollment process for new students which includes: touring of the school, application process, enrollment process, and working with parents coordinating details.
  • Enhanced the overall quality of the school experience for students, parents, and faculty by consistently providing exceptional administrative support.
  • Promoted a safe learning environment by collaborating with administrators on emergency preparedness plans and drills.
  • Carry out grant writing efforts for supplemental funding opportunities to expand educational programs offered by the school.
  • Manage phone and email correspondence and handle incoming and outgoing mail and faxes.
  • Manage school calendar and scheduling, ensuring timely communication with parents, teachers, and administrators.
  • Work daily with student records, safeguarding confidential information and updating as needed.
  • Volunteer to help with special projects of varying degrees of complexity.
  • Built and maintain excellent school family relationships through timely response to inquiries and going above and beyond to accommodate requests.
  • Maintain and update a school website with up-to-date information, as well as the schools social media accounts.
  • Schedule and coordinate school/classroom field trips.
  • Implement and market fundraisers within the school.
  • Coordinate special events both inside and outside of the school.
  • Administrate and coordinate the drug screening process for staff members.
  • Maintain volunteer records to stay up to date on all volunteer requirements to volunteer within the school.
  • Actively participate in the schools Education Commission to advise and make recommendations as needed.
  • Creative design of Marketing materials.


Athletic Director

St. Joseph School
09.2023 - Current
  • Monitor budget and expenditures, keeping facility within budget.
  • Build trust with athletes and coaching staff by being courteous, respectful, responsible and professional at all times.
  • Scheduling of sporting competitions.
  • Oversee all aspects of the sporting activities and extra-curricular activities.


Owner

Whimsical Dandelion Designs (T-shirt Business)
10.2012 - Current
  • Increased customer satisfaction by implementing efficient business processes and providing exceptional service.
  • Developed and maintained strong relationships with clients, resulting in repeat business and referrals.
  • Provide a positive experience for a customer.
  • Implemented marketing strategies to increase brand awareness and attract new customers.-
  • Create new designs in accordance with current market.

Education

No Degree - Marketing/Management

Illinois Central College
East Peoria, IL

High School Diploma -

Washington Community High School
Washington
05.1988

Skills

  • Staff Training
  • Verbal and written communication
  • Event Management
  • Media Relations
  • Alumni engagement
  • Time Management
  • Multitasking Abilities
  • Problem-Solving
  • Teamwork and Collaboration
  • Professionalism
  • Attention to Detail
  • Multitasking

Certification

  • CPR Certified
  • Various Marketing Trainings
  • Safe Environment Training

Additional Information

I am efficient with Google, Microsoft Work, Publisher, and many design programs. I have worked with a variety of programs to design promotional materials for marketing and events.


I have been on the Board of Directors with Pekin Main Street since 2019. I collaborate with downtown businesses on event planning and economic development initiatives to revitalize the Pekin downtown area.


I am a Co-Organizer of the Taste of Pekin, which has become a Marigold Festival Event in Downtown Pekin. I manage all aspects of the "Taste of Pekin" event held during the Pekin Marigold Festival, including planning, marketing, vendor coordination, and event execution.


For the past 4 years, I have volunteered as the Art Club Director at St. Joseph School which consisted of up to 75 students participating from grades Kindergarten through 8th grade. I planned, coordinated volunteers, maintained supplies, and implemented art projects for various age groups.


Prior to my employment at St. Joseph School, I was an avid volunteer at most school functions, activities, event planning meetings, fundraisers, etc.

Timeline

Athletic Director

St. Joseph School
09.2023 - Current

School Secretary/Marketing Director

St. Joseph School
09.2019 - Current

Owner

Whimsical Dandelion Designs (T-shirt Business)
10.2012 - Current

No Degree - Marketing/Management

Illinois Central College

High School Diploma -

Washington Community High School

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Colette Willoughby