Colleen Byrnes
Noblesville,IN
Summary
Analytical and focused Administrative Support Specialist providing office services by implementing and monitoring administrative projects and day to day operations. Provides confidentiality and formality in conjunction with strong interpersonal and communicative skills to maintain a high degree of professionalism. Authorized to work in the US for any employer
Administrative professional with proven track record in providing high-level support to executives and teams. Known for my strong organizational skills and ability to manage multiple tasks seamlessly. Highly reliable team player who adapts to changing needs to ensure smooth office operations and achieve results.
Professional administrative professional with strong organizational and communication skills, prepared to enhance office efficiency and support operations. Adept at managing schedules, handling correspondence, and coordinating meetings. Known for collaboration and adaptability, ensuring reliable and consistent support for team goals. Skilled in Microsoft Office, data entry, and task prioritization.
Diligent performer with strong background in administrative support. Proven ability to streamline office operations and provide exceptional support to executives and teams. Demonstrated organizational and multitasking skills to manage complex schedules and administrative tasks efficiently.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Administrative Support Specialist
Vitreon Group
01.2025 - 05.2025
- Deed research and retrieval.
- Update Company contract documents.
- Recommend improvement for Company operations.
- Field work retrieving topographic information.
- Enter topographic information into CAD.
- Confidentiality of Company processes, technical matters, customer lists, costs, discounts, business affairs, future plans, and other vital information which are valuable, special, and unique assets of the Company.
Accounting Clerk II
ITC Federal
05.2024 - 01.2025
- Process and issue User Fee Decals and Transponders.
- Analyze and reconcile accounts.
- Monitor and handle uploads of data from the Automated Commercial System (ACS).
- Review and process disbursements.
- Background Check for Government Security Clearance.
Administrative Support Specialist
TriCo Regional Sewer Utility
03.2004 - 02.2022
- Control and manage document processes by reviewing files, records, and critical information to confirm accuracy and comply with company policies and procedures.
- Administer, monitor, and maintain contractor COI.
- Communicate with customers, contractors, and builders about projects, polices, and required connections and fees.
- Responsible for filing, organizing, managing and monitoring physical and electronic records, invoices, and other important documentation.
- Process purchase orders, and apply to appropriate invoices.
- Provide information by answering questions and requests to management, customers, builders, and contractors.
- Schedule inspections, manage, and monitor calendar using Outlook.
- Provide information to customers, contractors, builders, and managers by analyzing, compiling, and retrieving data utilizing ArcGIS.
- Guide administrative staff through database and software issues.
- Oversight and coordination of accounts payable and receivable.
- Prepare and deliver correspondence between customers, contractors, builders, and team members.
- Research, prioritize, and initiate follow up on issues and concerns including items of sensitive nature and coordinate appropriate response.
- Maintain continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
- Delegate and monitor tasks to appropriate team members.
- Meet high performance goals and deadlines.
- Post customer sewer utility payments.
Education
Associate's degree - Automotive Technology
Ivy Tech Community College
Indianapolis, IN05.2013
Skills
- Accounts receivable
- Coordinating and scheduling
- Team work
- As-Built review
- Customer service
- Project Management
- Databases
- Skilled multitasker
- Written and oral communication
- Phone etiquette
- Electronic filing and management
- Civil 3D
- Multi-line phone systems
- Project Implementation
- Data management
- ArcGIS
- Documentation review and approval
- Microsoft applications
- Administrative Experience
- Plot Plan review and approval
- Accounting
- Microsoft Word
- Document and records management
- Permit compliance
- Accounts payable
- Personal Assistant Experience
- Microsoft Outlook
- Permit applications
- Time management
- Calendar Management
- Document research and recording
- Problem solving
- Adobe Acrobat
- Microsoft Excel
- Verbal communication
- File organization
- Scheduling appointments
- Telephone reception
- Administrative procedures
- Document management
Certification
- Automotive Electrical Systems April 2012 to Present
- Driver's License
Links
www.linkedin.com/in/colleen-byrnes-4546333b
Timeline
Administrative Support Specialist
Vitreon Group
01.2025 - 05.2025
Accounting Clerk II
ITC Federal
05.2024 - 01.2025
Administrative Support Specialist
TriCo Regional Sewer Utility
03.2004 - 02.2022
Associate's degree - Automotive Technology
Ivy Tech Community College
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