Colleen M. Fantasia
Edgewater,MD
Summary
Lead Specialist with strong expertise in driving projects to successful completion. Adept at team collaboration, adapting to changing needs, and delivering impactful results. Skilled in process optimization, strategic planning, and stakeholder management. Known for reliability and keen ability to navigate complex challenges.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Contract Lead Specialist, GS-1102-13
Defense Logistics Agency (DLA) Energy – Direct Delivery Fuels
01.2021 - Current
- Lead buyer for three Direct Delivery Fuels (DDF) Purchase Programs with a combined total contract value of approximately $300M
- Resulting contract types are requirements-Type Fixed Price with Economic Price Adjustments with a 5-year period of performance, and Firm Fixed Price with short delivery lead times (i.e., urgent requirements)
- DDF provides worldwide acquisition and integrated materiel management of commercial fuels delivered directly to military and federal civilian customers
- Lead buyer for current INDOPACOM exercises located in Indonesia, Philippines, Malaysia, Thailand, Micronesia, Japan, Guam, Palau, Papua New Guinea, Singapore, and New Zealand with a total estimated contract value of $10M to various Post, Camps, and Stations locations in Korea, INDOPACOM, and Philippines
- Manages eight (8) long term contracts which includes four (4) contracts for INDOPACOM (Pacific region exercise contracts located in Thailand, Malaysia, and Philippines) with a total estimated contract value of $10M; three (3) contracts for Korea with a total estimated value of $100M; one (1) contract for the Philippines with a total estimated contract value of $10M.
- Responsible for procurement of multiple fuel products to support different exercises at different times that are cross organizational throughout Pacific countries including Indonesia, Japan, Malaysia, Thailand, Guam, Philippines, South Korea, and Vietnam
- Prepares and executes synopses, acquisition plans, sole source selection plans, solicitations, and any other required procurement documents in compliance with the applicable regulation (FAR, DFARS, DLAD, DEPI, etc)
- Monitors the procurement progress for the Procurement Administrative Lead Time (PALT) and to meet the required Time-to-Award metrics implemented by DLA
- Reviews requirements received from the supply planners to ensure continuity from prior contract awards or any urgent one-time awards during the last cycle are included; as a result, identifies any discrepancies to ensure all customers’ requirements are included by the supply planners
- Manages the solicitation through its entire phase, issuing amendments, answering potential offerors' questions, conducting pre-proposal conferences, as necessary
- Creates and manages all actions in pre-award and post-award in the Enterprise Business System (EBS), E-procurement, and confirms the awards flow through to the required systems (FPDS, DIBBS, etc) in compliance with the regulatory deadlines
- Assures that all suppliers are treated equally to maximize receipt of competition and minimize protests
- Reviews and evaluates offers for discussions and evaluates price in Bid Evaluation Model (BEM)
- Leads negotiations in writing, by telephone or face-to-face, recommends contract awards, and prepares files for award
- Performs all contract administration functions and actions for assigned contracts up to final signature by the contracting officer
- Monitors contractor performance to ensure compliance with delivery schedules, quality specifications, payment provisions, and facilitates resolution of any contract disputes
- Handles complex, controversial post-award actions, termination for convenience and default modifications, failures to deliver, and solving contractual problems
- Responsible for divisions data cleansing – unliquidated obligations (ULOs) to include modifications to reduce quantity and cancel orders
- In addition to lead buyer responsibilities, conducts “One-Time-Buys” (OTBs) for assigned programs and other programs and teams when needed; successfully executes OTBs with difficult delivery mode/times on time for the customer’s requirements
- OTBs are requirements that emerge from a non-contract location that is not an enduring requirement (e.g., military exercises); a requirement emerges with little procurement lead time and there is not an existing contract in place; and/or current contract cannot deliver
- Issues OTB RFQ, evaluates offers/abstract, executes responsibility searches, evaluates and documents fair and reasonable price pursuant to the governing regulation (FAR, DFARS, etc)
- Prepares and executes Local Purchase Authority to requiring activities for OTBs with no offerors due to limitations in local market/supply and/or barriers to competition due to foreign law or policy
Contract Specialist, GS-1102-13
DLA Energy – Installation Energy
09.2014 - 01.2021
- Lead buyer for California and West Coast procurements for Natural Gas Team
- Installation Energy is DoD’s central procurement agency for direct supply natural gas
- Responsible for preparing and executing all procurement documents, including, and not limited to synopses, acquisition plans, sole source selection plans, and solicitations
- Managed procurement to meet required PALT and time-to-award
- Managed 8 contracts valued at $146,793,332.07 with a 3-5 year period of performance.
- Implemented cost savings program reducing expenditures by 20%.
- Monitored the solicitation through its entire phase, issuing amendments, answering potential offerors' questions, conducting pre-proposal conferences as necessary, and assuring that all suppliers are treated equally to maximize receipt of competition and minimize protests
- Reviewed and evaluated offers for discussions, negotiated in writing, by telephone or face-to-face, recommended contract awards, and prepared files to ensure audit readiness
- Reviewed invoices for accuracy every month for contract files
- Negotiated and awarded base procurement contracts annually
- Performed all contract administration functions and actions for assigned contracts
- Monitored contractor performance to ensure compliance with delivery schedules, payment provisions, inspections, and other contract disputes
- Administered and facilitated contracts/invoices with small businesses in support of the agency small business Procurement Support
Contract Specialist, GS-1102-12
DLA Energy – Installation Energy
05.2013 - 09.2014
- Responsible for analysis and review of contracting issues related to all phases of pre-award and post-award actions, programmed or non-programmed, in support of Natural Gas
- Reviewed and analyzed purchase requests for post-award files
- Assisted lead buyers and other co-workers with preparation of synopses, acquisition plans, and Request for Proposals (RFPs)
- Reviewed invoices for accuracy every month for contract files
- Negotiated in writing, by telephone or face-to-face, recommends contract awards, and prepared files for Base Procurement Support
- Assisted with and performs all contract administration functions and actions for assigned contracts
- Monitored contractor performance for all contracts throughout 5 divisions within Installation Energy to ensure compliance with delivery schedules, payment provisions, inspections, and other contract disputes.
- Managed 10 contracts valued at $5,000,000.00 and led multiple delivery orders successfully.
Procurement Analyst, GS-1102-11/12
DLA Energy – Acquisition Workforce Development
10.2012 - 05.2013
- Supported the DLA Corporate Intern Program and Student Educational Employment Program
- Duties included: reviewing applications and resumes, consolidating candidates for distribution to the buying divisions, securing panel members from representatives of each buying unit, facilitating the interview process, assisting with onboarding of new employees, and continual support to the program participants as they progress through the program
- Reviewed and processed Defense Acquisition Workforce Improvement Act (DAWIA) packages and Defense Acquisition Corps memberships for signature and approval by the Director of Business Process Support and the Head of the Contracting Activity
- Tracked contracting and PQ&M certifications throughout DLA Energy for compliance with required deadlines in position descriptions
Contract Specialist, GS-1102-05/07/09/11
DLA Energy – Bulk Fuels
01.2010 - 10.2012
- Lead Buyer for the Rocky Mountain/West Coast 2011 solicitation
- Successfully awarded multiple contracts for Rocky Mountain/West Coast with an estimated total contract value of 1.5 billion dollars with a one (1) year period of performance
- Responsible for analysis and review of contracting issues related to all phases of pre-award and post-award actions, programmed or non-programmed, in support of complex Domestic Bulk Fuels’
- Bought petroleum products that required soliciting offers, negotiating offers, and evaluating offers in the Bid Evaluation Model (BEM) for award, and awarding indefinite delivery, indefinite quantity contracts with fixed price with economic price adjustment contracts, and administering multi-million dollar negotiated contracts
- Reviewed and analyzed purchase requests and prepared pre-award files
- Assisted lead buyers and other co-workers with preparation of synopses, acquisition plans, Request for Proposals (RFPs), bidder’s mailing lists and supports offices throughout DLA Energy
- Reviewed abstracts of offers for accuracy, prepared requests for both financial and pre-award surveys and assembled contract files
- Reviewed and analyzed proposals and determined adequacy of cost/pricing data or other pricing methods with the help of my CO or peers
- Prepared pre-negotiations and price memorandums
- Negotiated in writing, by telephone or face-to-face, recommended contract awards, and prepared completed files
- Assisted with and performed all contract administration functions and actions for assigned contracts
- Monitored contractor performance to ensure compliance with delivery schedules, payment provisions, inspections, and other contract disputes
- Negotiated contract changes with suppliers, to include quantity changes and delivery date disagreements between ordering officer and contractor
- Handled line-item reporting actions under contracts
Contract Specialist GS-1102-05
DLA Energy – Contract Policy
09.2009 - 01.2010
- Reviewed and processed Defense Acquisition Workforce Improvement Act (DAWIA) packages
- Provided guidance with regards to the DLA Energy Intern Center, Acquisition workforce development
- Responsible for the development and implementation of the acquisition workforce development and intern center within key functional areas
- Managed work related to DLA Energy’s Student Career Experience Program (SCEP)
- Organized and tracked progress of the SCEP employees
- Provided assistance to the contracting workforce
- Assisted and reviewed Contracting Instructions
- Performed contract administration functions for assigned programs
- Utilized a variety of computer programs, such as data bases, spreadsheets, and other files to prepare reports that provided contract status and related data
- Performed basic procurement procedures and techniques to carry out recurring assignments
Contract Specialist Student Trainee GS–1199–05
DLA Energy
04.2009 - 09.2009
- Reviewed and processed Defense Acquisition Workforce Improvement Act (DAWIA) packages
- Provided guidance with regards to the DLA Energy Intern Center, Acquisition workforce development
- Assisted and reviewed Contracting Instructions
- Managed work related to DLA Energy’s Student Career Experience Program (SCEP)
- Organized and tracked progress of the SCEP employees
- Utilized a variety of computer programs, such as data bases, spreadsheets, and other files to prepare reports that provided contract status and related data
- Performed contract administration functions for assigned programs
Education
Bachelor of Science - Business Administration, Marketing
Towson University
08.2009
Associates Degree - Liberal Arts
College of Southern Maryland
La Plata, MD12.2002
Skills
- Compliance monitoring
- Vendor relations
- Documentation management
- Time management
- Attention to detail
- Problem-solving abilities
- Multitasking
- Reliability
- Excellent communication
- Organizational skills
- Effective communication
- Adaptability and flexibility
- Customer relationship management
- Conflict resolution
- Strategic planning
- Market research/strategy
- Contract negotiation
- Performance management
Certification
- Defense Acquisition Workforce Improvement Act (DAWIA), Certified Level III, June2015
- Defense Acquisition Workforce Improvement Act (DAWIA), Certified Level II, June2012
- Defense Acquisition Workforce Improvement Act (DAWIA), Certified Level I, June2011
Awards
Bulk Employee of the Month (Sept2011)
Timeline
Contract Lead Specialist, GS-1102-13
Defense Logistics Agency (DLA) Energy – Direct Delivery Fuels
01.2021 - Current
Contract Specialist, GS-1102-13
DLA Energy – Installation Energy
09.2014 - 01.2021
Contract Specialist, GS-1102-12
DLA Energy – Installation Energy
05.2013 - 09.2014
Procurement Analyst, GS-1102-11/12
DLA Energy – Acquisition Workforce Development
10.2012 - 05.2013
Contract Specialist, GS-1102-05/07/09/11
DLA Energy – Bulk Fuels
01.2010 - 10.2012
Contract Specialist GS-1102-05
DLA Energy – Contract Policy
09.2009 - 01.2010
Contract Specialist Student Trainee GS–1199–05
DLA Energy
04.2009 - 09.2009
- Defense Acquisition Workforce Improvement Act (DAWIA), Certified Level III, June2015
- Defense Acquisition Workforce Improvement Act (DAWIA), Certified Level II, June2012
- Defense Acquisition Workforce Improvement Act (DAWIA), Certified Level I, June2011
Bachelor of Science - Business Administration, Marketing
Towson University
Associates Degree - Liberal Arts
College of Southern Maryland
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