Colleen Shallenberger
Rochester,NY
Summary
Driven and resourceful administrative professional with 25+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
25
25
years of professional experience
Work History
Administrative Assistant/Litigation Paralegal to Managing Attorney
Weaver Mancuso Brightman PLLC
Rochester, United States
10.2020 - Current
- Prepared documents, correspondence, and spreadsheets for partners and associates.
- Supported partners and associates with calendar management, including scheduling appointments and balancing shifting priorities.
- Prioritized and handled multiple assignments and maintained firm commitment to deadlines.
- Managed both incoming and outgoing correspondence, mail, and email.
- Completed electronic court filings at state and federal levels.
- Worked with CRM systems.
- Maintained electronic and paper databases and filing systems.
- Handled sensitive and confidential situations and information.
Litigation Administrative Assistant
Harris Beach PLLC
Pittsford, United States
04.2014 - 09.2020
- Produced and filed various legal documents and electronically preserved updated case record system.
- Prioritized and handled multiple assignments and maintained firm commitment to deadlines.
- Monitored supervisor's work calendar and scheduled appointments, meetings, and travel.
- Maintained calendar system for three managing partners and associate attorney.
- Communicated professionally with clients, colleagues, and legal partnerships verbally and in writing.
- Generated reports and typed letters in Word and prepared Excel spreadsheets.
- Completed electronic court filings at state and federal levels.
- Created PowerPoint presentations for business development purposes.
- Worked with CRM systems.
- Transcribed information from typed or handwritten notes, or dictation and confirmed accuracy and correct formatting of documents.
Litigation Paralegal /Office Manager/Bookkeeper
Knauf Shaw LLP
Rochester, NY
09.2007 - 03.2014
- Prepared legal documents, correspondence, and spreadsheets for partners and associates.
- Maintained litigation database and document organization.
- Directed and coordinated service of subpoenas and scheduling of depositions for several legal professionals.
- Managed billable hour tracking, payroll, client invoicing and schedules for five-attorney office.
- Maintained accounts payable and receivable.
- Transcribed information from typed or handwritten notes, or dictation and confirmed accuracy and correct formatting of documents.
- Managed office supplies and equipment maintenance.
Education
Associate of Applied Science - Executive Secretarial
1995
Skills
- Administrative Support
- Executive Calendar Management
- Records Management Databases
- Travel Coordination
- Advanced MS Office Suite Proficiency
- Business Writing
- Bookkeeping and Basic Accounting
- Document Filing and Retrieval
License, Volunteerism & Membership
Licensed Notary Public
Center for Youth, 2022-present
Honor Flight of Rochester, 2015-present
Paralegal Association of Rochester, 2015-present
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