COLLEEN SMITH
Summary
A highly organized and detailed oriented individual with experience across multiple industries seeking an Administrative/Accounting Assistant position.
Overview
34
34
years of professional experience
Work History
Senior Accounting Coordinator
Regeneron Pharmaceuticals, Inc.
01.2016 - 01.2025
- Managed US Oracle OTL timecard collection, tracking, reporting and analysis.
- Preparation, analysis, and communication of payroll reports for various area managers including but not limited to full time equivalent data, overtime, and idle time reports.
- Monitored and responded to the Oracle Time and Labor (OTL) mailbox to assist users in answering questions and trouble shooting.
- Worked with Treasury, A/P, and local government agencies to facilitate processing of tax payments and wire transfers.
- Prepared and analyzed the monthly process area cost allocation and utilization.
- Reviewed and assigned correct coding on freight bills to ensure cost were appropriately assigned to various products.
- Reviewed AP invoices received after month end to review for accrual and distribute for approvals.
- Special projects as assigned including support of continuous improvements.
- Prepared and entered monthly journal entries for various reclass entries.
- Scheduled meeting rooms and lunches for all department and company-wide meetings and events.
- Represented Accounting department in completing review of items including cost analysis, and completion of accounting related data on new item master form.
Accounting Clerk
Regeneron Pharmaceuticals, Inc.
01.2013 - 01.2016
- Trained all new employees on proper usage of Oracle Time and Labor (OTL) module.
- Performed scheduled and unannounced warehouse inventory audits comparing quantities physically on hand against those in Oracle.
- Prepared and maintained various Excel schedules for Management.
- Performed basic accounting duties for the department and participate in ad-hoc projects.
- Maintained office supply inventory and completed regular office restock orders.
- Completed quarterly audits of various Human Resource benefits to employees such as movie tickets to ensure all tickets are accounted for and revenues collected reconcile.
Administrative Finance Clerk
Regeneron Pharmaceuticals, Inc.
06.2007 - 01.2013
Sales Representative
Fortuna Food Brokers
03.2004 - 12.2006
- Held sales meetings with distributors to provide product knowledge to increase sales.
- Responsible for increasing brokerage line by 19% over prior year.
- Represented manufacturer's products.
Account Specialist
Fortuna Food Brokers
05.2001 - 03.2004
- Set up and opened a new branch in Albany, NY.
- Provided retail support for a local major grocery store chain.
- Reliable point person for knowledge of all aspects of business operations.
Administrative Assistant
Marketing Specialists
06.1997 - 05.2001
- Provided complete administrative support for account executives.
- Managed customer deductions and statements and vendor marketing programs.
Office Manager
Bilinski Sausage Manufacturing
01.1995 - 01.1997
- Managed all administrative and financial functions with $1.5M gross annual sales.
- Managed largest consignment account and monitored monthly inventory balances.
- Prepared bookkeeping records, accounts payable/receivable, general ledger, customer billing and monthly food broker commissions.
Bookkeeper
Colvin Supply, Inc.
01.1991 - 01.1994
- Prepared bookkeeping records, accounts payable/receivable, general ledger, customer billing.
- Developed and executed effective systems that focused on accurate customer record keeping and data entry into an IBM PC maintenance system.
Education
SUNY HS Equivalency Diploma -
Shaker High School
Latham, NYSkills
- Financial Analysis
- Journal entries
- Effective solution development
- Financial record management
- Effective organization
- Strong focus on accuracy
- Service-oriented mindset
- Time Management/ Multi-tasking
- Commitment to delivering results
System Experience
- Oracle OPM
- Oracle OTL
- Qlik Sense
- Microsoft Word
- Excel
- Outlook
Timeline
Senior Accounting Coordinator
Regeneron Pharmaceuticals, Inc.
01.2016 - 01.2025
Accounting Clerk
Regeneron Pharmaceuticals, Inc.
01.2013 - 01.2016
Administrative Finance Clerk
Regeneron Pharmaceuticals, Inc.
06.2007 - 01.2013
Sales Representative
Fortuna Food Brokers
03.2004 - 12.2006
Account Specialist
Fortuna Food Brokers
05.2001 - 03.2004
Administrative Assistant
Marketing Specialists
06.1997 - 05.2001
Office Manager
Bilinski Sausage Manufacturing
01.1995 - 01.1997
Bookkeeper
Colvin Supply, Inc.
01.1991 - 01.1994
SUNY HS Equivalency Diploma -
Shaker High School
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