Connie Pearson
Lexington,MO
Summary
Dynamic Records Management Analyst with extensive experience at Capitol Advisors on Technology, excelling in electronic records management and quality assurance. Proven ability to optimize document workflows and train staff effectively. Skilled in data analysis and project management, ensuring compliance and enhancing operational efficiency in records systems.
Overview
14
14
years of professional experience
Work History
Records Management Analyst III (Lead)
Capitol Advisors on Technology
Lenexa, Kansas
10.2023 - Current
- Manage electronic records systems to ensure compliance with regulations.
- Coordinate and implement directives from the Project Manager regarding all Task Orders.
- Evaluate records management challenges, and formulate support strategies for the Superfund and Emergency Management Division (SEMD).
- Develop procedures for efficient records retrieval and organization.
- Conduct audits of records to maintain accuracy and integrity.
- Administer quality assurance procedures for deliverables created.
- Facilitate and guide the direction or training of lower-level clerks in records management best practices.
- Engage with departments to optimize document workflows and processes.
- Analyze data trends in records usage to enhance operational efficiency.
- Support testing and deployment of innovative records management software solutions
- Compile data and generate documents, spreadsheets, reports, and supplementary materials.
- Evaluate and handle requests for information in accordance with the Freedom of Information Act and the Privacy Act (FOIA).
- Scan, save, and organize hard copy and digital documents in computerized file repositories.
- Assist in the development of Standard Operating Procedures (SOPs) to ensure proper document handling, accurate retrieval, efficient tools, and indexing methods.
- Train staff members in the proper operation of the Superfund Enterprise Management System (SEMS), along with other electronic file-sharing platforms.
- Maintain an inventory of all documents stored in the organization's archives, or offsite locations.
Interim Project Manager
Capitol Advisors on Technology
Lenexa, Kansas
11.2023 - 03.2024
- Day-to-day operation of the Records Center.
- Supervision of staff, quality control, and interaction with TOCORs and customers.
- Responsible for quality assurance measurements, tracking, and submission of Task Order deliverables, and providing the EPA with the status of ongoing work.
- Maintained project plans, timelines, and invoices.
- Identified project needs by reviewing project objectives and schedules.
General Clerk IV (Lead)
Capitol Advisors on Technology
Lenexa, Kansas
05.2022 - 09.2023
- Assessed records management issues and developed solutions aligning with records management program objectives.
- Serve as a subject matter expert on the use of virtual spaces for document management, digital document compilation and processing, and management of complex digital collections in records management systems.
- Validate statistical reports for accuracy and completeness.
- Developing staff expertise in computer-based tracking systems.
General Clerk III
Capitol Advisors on Technology
Lenexa, Kansas
03.2020 - 05.2022
- Maintained organized filing system for documents and records.
- Assisted in data entry using company-specific software tools.
- Ensured compliance with company policies during document handling procedures.
- Scanned documents into digital format for storage purposes.
- Maintained accurate records of all documents filed or processed.
General Clerk III
PBP Management Group, Inc.
Lenexa, Kansas
08.2019 - 03.2020
General Clerk III
Ensoftek/CMI
Lenexa, Kansas
09.2014 - 07.2019
Records Management Specialist III - Omaha Lead TO
Chenega Logistics, LLC
Lenexa, Kansas
04.2013 - 08.2014
- Chosen to execute specialized project management tasks related to the Omaha Lead Task Order, ensuring compliance with the Performance Work Statement (PWS) for document indexing, scanning, and coding services that facilitate end-user search, access, and management of electronic data and metadata in a timely manner for the Region 7 Environmental Protection Agency (EPA) Records Center.
- Located property folders, determined if property folders are in the Superfund Document Management System (SDMS) according to guidelines, built queries, added tracking, and created document collections in response to requests.
- I attended weekly meetings, prepared meeting minutes, and completed other tasks associated with managing the Omaha Lead Site Files.
Records Management Specialist III
Chenega Logistics, LLC
Lenexa, Kansas
09.2011 - 03.2013
- Provided data entry of indexing fields for the conversion of records from paper, CDs/DVDs, oversized maps, and photo negatives to electronic records, while using the Superfund Management System (SEMS) and the Java Consolidated Indexing Application (JCIA).
- Document preparation for scanning using Fujitsu scanners and Kofax software.
- Provided indexing, scanning, and quality assurance of electronic records.
- Organized records according to file structures, identified duplicates, created folders, labels, and filing.
- Prepared records for final disposition and archiving, while applying retention schedules.
Education
Associate of Applied Science -
Brown Mackie College
Lenexa, KS08-2003
Bachelor of Science - Recreation And Resort Management
Ferris State University
Big Rapids, MI05-1998
Skills
- Electronic records management
- Quality assurance procedures
- Data analysis
- Document workflow optimization
- Standard operating procedures
- Project management
- Staff training
- Software testing and deployment
- Attention to detail
- Effective communication
- Team leadership
- Information request handling
- Document management
- Metadata management
- Records classification
- Records management systems
- E-records systems
- Digital archiving
- Digitization
- Document control
- Document scanning
- Quality assurance
Timeline
Interim Project Manager
Capitol Advisors on Technology
11.2023 - 03.2024
Records Management Analyst III (Lead)
Capitol Advisors on Technology
10.2023 - Current
General Clerk IV (Lead)
Capitol Advisors on Technology
05.2022 - 09.2023
General Clerk III
Capitol Advisors on Technology
03.2020 - 05.2022
General Clerk III
PBP Management Group, Inc.
08.2019 - 03.2020
General Clerk III
Ensoftek/CMI
09.2014 - 07.2019
Records Management Specialist III - Omaha Lead TO
Chenega Logistics, LLC
04.2013 - 08.2014
Records Management Specialist III
Chenega Logistics, LLC
09.2011 - 03.2013
Associate of Applied Science -
Brown Mackie College
Bachelor of Science - Recreation And Resort Management
Ferris State University
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