Constance King

Work History

Secretary

Unified Chiropractic Association

Sapulpa, Oklahoma

01.2004 - 01.2007

Managed staff calendars and coordinated travel, meeting and hotel accommodations.
Scheduled meetings and sent invitations specifying time and location.
Provided product shipment logistical support and quality control by coordinating with vendors, resulting in increased revenue.
Organized and maintained executive calendars, including scheduling meetings, travel arrangements and conference calls.
Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
Coordinated travel arrangements and completed expense reports for travel reimbursement.
Assisted with accounts receivable and accounts payable functions.
Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
Produced and distributed memos, newsletters, and other forms of communication.
Developed an efficient document tracking system which allowed quick access to all necessary paperwork.
Greeted visitors in a professional manner and directed them to appropriate personnel or offices.
Assisted with special projects or tasks related to departmental functions upon request.
Coordinated communications, taking calls, responding to emails and interfacing with clients.
Compiled data from various sources into clear, concise reports that could be used by management for decision-making purposes.
Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
Updated contact lists on a regular basis; created new contacts as needed.
Sorted mail and distributed it to appropriate personnel or departments within the organization.
Responded to customer inquiries via email or telephone in a polite and professional manner.
Managed calendar reminders for upcoming deadlines or events associated with the office.
Operated office equipment such as photocopiers, scanners, and fax machines.
Anticipated leadership needs by preparing or gathering records, reports and correspondence.
Ordered supplies as needed; tracked inventory levels and placed orders with vendors when necessary.
Processed invoices for payment; tracked payments received from vendors and clients.
Coordinated meeting logistics such as room reservations and catering services.
Ordered office supplies to purchase items and maintain appropriate levels.
Maintained inventory of office supplies and placed orders when necessary.
Kept office equipment functional and supplies well-stocked to promote efficient operations.
Sent and distributed mail and parcels.
Created spreadsheets in Microsoft Excel for record-keeping and reporting.
Maintained filing systems for confidential documents; organized files for easy retrieval of information when requested.
Performed data entry into computer systems; ensured accuracy of all entered information.
Greeted visitors and directed to appropriate location or person.
Coordinated catering services for various functions, including sales trainings and department meetings.
Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
Handled incoming calls and directed callers to appropriate department or employee.
Answered incoming phone calls, responded to inquiries and transferred calls as needed.
Maintained organized filing system of paper and electronic documents.
Proofread documents before submission; corrected any errors found in grammar or punctuation.
Approached customers and engaged in conversation through use of effective interpersonal and people skills.
Utilized various software and tools to streamline processes and optimize performance.
Worked with cross-functional teams to achieve goals.
Operated equipment and machinery according to safety guidelines.
Managed household errands and other essential duties.
Managed time effectively to ensure tasks were completed on schedule and deadlines were met.
Updated and maintained databases with current information.
Completed day-to-day duties accurately and efficiently.
Promoted high customer satisfaction by resolving problems with knowledgeable and friendly service.
Operated a variety of machinery and tools safely and efficiently.
Assisted in training new personnel on the use of various manufacturing systems.
Received incoming shipments and reviewed contents against purchase order for accuracy.
Worked with professional and trade associations to create memorable and successful events.
Led the planning and execution of corporate meetings, ensuring all logistical aspects were seamlessly integrated.
Oversaw the setup and breakdown of meeting spaces, ensuring environments were conducive to meeting goals.
Recruited sponsors for events and planned scope of involvement, financial tie-ins and promotional aspects for mutual benefit.
Managed budgets for multiple meetings, tracking spending to ensure adherence to financial guidelines.
Negotiated contracts with vendors, securing cost-effective services for events.
Arranged security, printing and supply vendors to meet unique requirements of each event.
Chose facilities, inspected spaces and planned set up and execution to exceed client expectation.
Designed contracts, collected fees, and booked venues for events.
Managed site selection processes, evaluating venues based on criteria such as capacity, amenities, and accessibility.
Sourced speakers and special guests for wide range of corporate, industry and charitable events.
Acted as primary contact person handling inquiries about upcoming meetings or events.
Facilitated communication between internal departments during planning stages of events.
Supported accurate financial recordkeeping by closely checking bills and approving payments.
Documented events with details in customer preferences, financial considerations and successes and failures.
Developed agendas for meetings and events, ensuring timely completion of all tasks.
Oversaw advanced event registration and day-of check-in to handle high volume of guests.
Oversaw the registration process, including the development of online registration systems.
Recognized by management for providing exceptional customer service.
Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.

Summary

Overview

Work History

Secretary

Education

Some College (No Degree) - Theology

Some College (No Degree) -

Skills

Timeline

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