Administrative Assistant to the Principal
The Delta High School
Pasco, WA
2014 - Current
- Created systems for administrative processes including: Attendance, Fiscal management, layout of administration office and reception area
- Lead administrative trainer of staff including: Attendance Secretaries, Health Team, Assistant Principal, Principal and Student Resource Officer
- Created layout of staff common areas including: workroom, storage areas, displays and staff lounge
- Used Microsoft Office, Outlook, Sharepoint, Excel, Adobe Acrobat, Teams and Remind to prepare various correspondence, reports, forms and other written material
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail for staff of 35
- Found new sources for office supplies and closely monitored inventory use to maximize budget
- Composed, typed and distributed correspondence, reports, office forms and notices
- Performed bookkeeping and accounting tasks for school and ASB, managing multiple Procurement Cards
- Utilized purchasing platform Business Plus and Laserfische to manage supply inventory and staff duty pay
- Maintained timesheets and absences for school
- Answered phones, took messages and transferred calls
- Created and implemented standard operating procedures for records handling
- Completed forms, reports, logs and records to quickly handle all documentation for human resources
- Opened and properly distributed incoming mail to promote quicker response to client inquiries
- Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes
- Successfully completed special projects to exceed goals for school events and overall organization of staff and students
- Composed and proofread memos, letters and reports to verify error-free communication
- Updated tracking spreadsheets with latest fiscal, student and staff information
- Maintained clean reception area to promote positive, professional environment for clients
- Conducted invoicing and investigated accounts receivables discrepancies
- Managed multiple staff calendars to strategically coordinate meetings, appointments and events
- Managed filing system, entered data and completed other clerical tasks
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions
- Assisted coworkers and staff members with special tasks on daily basis
- Developed recordkeeping systems for employee records and company documents to optimize operations and reduce project lags
- Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service
- Volunteered to help with special projects of varying degrees of complexity
