Driven and resourceful administrative professional with 25+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
29
29
years of professional experience
Work History
Administrative Assistant
Paradigm Life
Salt Lake City ( remote ), Utah
2024.04 - Current
Worked effectively in fast-paced environments.
Skilled at working independently and collaboratively in a team environment.
Proven ability to learn quickly and adapt to new situations.
Excellent communication skills, both verbal and written.
Worked well in a team setting, providing support and guidance.
Demonstrated respect, friendliness and willingness to help wherever needed.
Assisted with day-to-day operations, working efficiently and productively with all team members.
Self-motivated, with a strong sense of personal responsibility.
Worked flexible hours across night, weekend, and holiday shifts.
Managed time efficiently in order to complete all tasks within deadlines.
Paid attention to detail while completing assignments.
Executive Assistant, Chairman, President, and CFO
Big Moon Power
South Jordan (remote), UT
01.2015 - 04.2024
Support all 3 Executives and their direct reports also managed 200 temp employees in Nova Scotia remotely from my home office in South Jordan, Utah
Created, implemented, and executed all administrative procedures for a start-up company including payroll, HR, Accounting/bookkeeping & procurement procedures
Conduct research, and compile data, for analysis and also for presentations by executives, Board meetings, patent documents, training manuals
Project Manager for all company build and maintenance projects
Manage all Executives email inboxes and calendars daily
Office Bookkeeping AP/AR and proficient in QuickBooks
Prepare for all Company meetings including Board meeting, Investor meetings including presentations and Board documents
Manage and maintain all inventory, records management database systems for the company
Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures
Make all travel arrangements for executives, BOD's, and Investors
Prepare invoices, reports, memos, letters, financial statements and other documents, using Microsoft Office, and QuickBooks
Managed all equipment purchasing with our procurement team
Project management for all Engineering projects and implementation
Create and execute all office services, such as records, inventory, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives and employees.
Executive Assistant, President & CEO
XEROX CORPORATION
01.2009 - 12.2014
Prepared comprehensive briefing materials for meetings, enabling informed decision-making..
Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Transcribed meeting minutes to support sales, business development and senior management teams.
Assisted with onboarding process for new executive team members, creating a smooth transition for all involved parties.
Oversaw administrative staff performance evaluations and provided constructive feedback for professional growth opportunities development.
Used advanced software to prepare documents, reports, and presentations.
Screened calls and emails and responded accordingly to support executive correspondence.
Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Led staff and vendors in providing high level of service for owner and guests.
Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
Enhanced executive efficiency by managing and prioritizing the President''s daily schedule, appointments, and travel arrangements.
Streamlined office operations for increased productivity, implementing new procedures and organizational systems.
Updated and maintained confidential databases and records.
Conducted research on industry trends and competitor activities, providing crucial insights for business strategy formulation.
Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
Handled confidential and sensitive information with discretion and tact.
Developed specialized reports and presentations for the President, ensuring accurate data representation and clear communication of key insights.
Provided exceptional customer service when interacting with external clients or partners building positive rapport on behalf of the President.
Worked with senior management to initiate new projects and assist in various processes.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Took notes and dictation at meetings.
Wrote reports, executive summaries and newsletters.
Coordinated events and worked on ad hoc projects.
Proactively identified potential issues or obstacles before they escalated, allowing for timely resolution or mitigation strategies implementation.
Supported business and hospitality needs of corporate partners and staff during meetings and company events.
Processed travel expenses and reimbursements for executive team and senior management group.
Updated spreadsheets and created presentations to support executives and boost team productivity.
Conducted research and analyzed data to provide detailed reports on various business topics.
Excellent communication skills, both verbal and written.
Proven ability to learn quickly and adapt to new situations.
Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.
Executive Assistant, President & CEO
AFFILIATED COMPUTER SERVICES
01.2003 - 12.2008
Prepared comprehensive briefing materials for meetings, enabling informed decision-making by the President.
Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Transcribed meeting minutes to support sales, business development and senior management teams.
Oversaw administrative staff performance evaluations and provided constructive feedback for professional growth opportunities development.
Filed paperwork and organized computer-based information.
Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Provided exceptional customer service when interacting with external clients or partners building positive rapport on behalf of the President.
Developed specialized reports and presentations for the President, ensuring accurate data representation and clear communication of key insights.
Contributed valuable input during senior leadership meetings resulting in better alignment across functions towards shared goals.
Screened personal and business calls and directed to appropriate party.
Worked effectively in fast-paced environments.
Applied effective time management techniques to meet tight deadlines.
Worked well in a team setting, providing support and guidance.
Delivered services to customer locations within specific timeframes.
Assisted with day-to-day operations, working efficiently and productively with all team members.
Executive Assistant, Vice President of Sales
UNIBASE TECHNOLOGIES
01.1996 - 12.2002
Filed paperwork and organized computer-based information.
Processed travel expenses and reimbursements for executive team and senior management group.
Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
Updated spreadsheets and created presentations to support executives and boost team productivity.
Improved office efficiency by implementing new filing systems and document management processes.
Updated and maintained confidential databases and records.
Facilitated training and onboarding for incoming office staff.
Answered high volume of phone calls and email inquiries.
Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Worked with senior management to initiate new projects and assist in various processes.
Promoted team productivity by keeping supplies organized and well-stocked.
Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
Screened personal and business calls and directed to appropriate party.
Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
Screened calls and emails and responded accordingly to support executive correspondence.
Coordinated events and worked on ad hoc projects.
Education
Some College (No Degree) - Business Administration And Management
University of Utah
SLC, UT
Some College (No Degree) - Business Administration
Ricks College
Rexburg, ID
Skills
Expert Microsoft/Google Office including MS Project
QuickBooks
Adobe
Dropbox
CRM (SalesForce)
Concur
Expert Travel Logistics commercial & private
Expert Investor Relations
Expert Presentation Skills
Expert Event planning
Social Perception
Budget Preparation
Critical Thinking
Accomplishments
Six Sigma yellow belt, also currently working on obtaining my Six Sigma green belt.
Timeline
Administrative Assistant
Paradigm Life
2024.04 - Current
Executive Assistant, Chairman, President, and CFO
Big Moon Power
01.2015 - 04.2024
Executive Assistant, President & CEO
XEROX CORPORATION
01.2009 - 12.2014
Executive Assistant, President & CEO
AFFILIATED COMPUTER SERVICES
01.2003 - 12.2008
Executive Assistant, Vice President of Sales
UNIBASE TECHNOLOGIES
01.1996 - 12.2002
Some College (No Degree) - Business Administration And Management
University of Utah
Some College (No Degree) - Business Administration
<p > Vice President of Sales and Business Development<br> </p><p > </p> at Paradigm Life Insurance<p > Vice President of Sales and Business Development<br> </p><p > </p> at Paradigm Life Insurance