Cory Kilpatrick CPPP

• Building long-term supplier relationships with 20 or more vendors to establish quality and competitive pricing.
• Maintain complete documentation and records of all purchasing activities.
• Collaborate with several internal PCC departments, including Executives of the college, to better understand needs and determine purchasing requirements.
• Communicate with all vendors regarding inventory needs and negotiated prices to maintain profit margins.
• Oversee the purchasing process from reviewing/approving requisitions to finalizing contracts to deliver smooth transactions
• Submit change orders and amendments as requested by clients utilizing Agiloft, Banner, and other departmental software.

• Kept organized support files to comply with college policies, procedures, and state laws. Collaborate with purchasing department to oversee and manage contracts, making updates when necessary.
• Purchasing - Managed a Perkins grant project for pathway and was responsible for many aspects of process including:
• Gathering pertinent information from various vendors, suppliers, and publishers regarding costs, ordering instructions, and return policies.
• Maintained a stable, positive, and professional relationship with all of these entities and ensured to use ofrelevant state statutes and time-sensitive criteria to process purchases
• Ensured that we receive timely and accurate information and that any issues are resolved in prompt and satisfactory manner.
• Requested sources of supply and quantity levels
• Whether it's negotiating prices or addressing concerns, I am always focused on finding best possible solutions.
• Requested vendor codes, developed statements of work, reviewed quotes, filled in Quote Comparison Forms, and tracked all activity regarding purchases
• Entered all requisitions for purchase types between $1 and $150,000
• Ensured goods, supplies, and services were procured and available when needed.
• Helped maintain proper inventory levels and was available if there was a need for returns of defective goods.
• Entered requisitions for software licensing and participated in contract overview including communicating with vendors on various aspects of the contract.
• Worked closely with purchasing department and accounts payable to validate terms, set up payment schedules, and submit detailed paperwork and records.
• Entered invoices and other pertinent documents as required by purchasing using AODocs
• Served as department's lead admin and helped train other classified, administrative staff on all aspects of their position
• Liaised between clients and vendors and maintained effective lines of communication.
• Perform important tasks to gather information about potential suppliers, how much they can provide, and if they meet legal requirements and deadlines of request. I also analyze prices and keep track of any changes.
• Tracked inventory shipments and prepared spreadsheets detailing item information.
• Managed vendor purchase order dispatch, delivery, and invoicing to set contractual guidelines and maintain budgetary regulations.
• Maintained complete documentation and records of all purchasing activities.
• Prepared reports for budget analysis as required and participated in data analysis.
• Prepared records such as agendas, notices, and minutes.
• Monitored credit card transactions and prepared expense reports in Chrome River.
• Arranged programs and events with guest speakers and catering.
• Assisted coworkers and staff members with special tasks daily.
• Maintained office supply inventory and ordered supplies.
• Built and maintained excellent customer relationships through timely responses to inquiries and going above and beyond to accommodate unusual requests.
• Managed paper and electronic filing systems by routing various documents, taking messages, and managing incoming and outgoing mail.
• Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions.
• Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
• Conducted invoicing and investigated accounts payable discrepancies.
• Continually sought methods for improving daily operations, client communications, recordkeeping, and data entry for increased efficiency.
• Completed forms, reports, logs, and records to handle all human resources documentation quickly.
• Composed and proofread memos, letters, and reports to verify error-free communication.
• Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality of service.
• Managed my manager's calendar to strategically coordinate meetings, appointments, and events.

• Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
• Coached new employees on administrative procedures, company policies and performance standards.
• Purchasing - Entered requisitions and placed purchase orders to maintain adequate stock levels.
• Obtained and maintained information from vendors including costs, ordering instructions, and returns.
• Maintained relationships with vendors and suppliers
• Informed department of equipment needs, deadlines, and documentation needs.
• Helped monitor repairs and service requests/agreements within the department
• Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes (Academic Support Council).
• Processed invoices and expenses using Chrome River to facilitate on-time payment.
• Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events (Tutoring Services and beyond).
• Managed Google Sheet databases converting complex data from Argos into easy-to-interpret data.
• Promoted an inclusive environment for all.

• Generated reports and typed letters in Google Docs, Google Sheets and prepared Tutoring Services presentations in Canva.
• Ran reports in many different PCC-specific software including Argos and Banner.
• Maintain timesheet tracking and processed payroll for all employees under my purview.
• Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
• Monitored and executed departmental policies and procedures when needed
• Developed and updated spreadsheets and databases to track, analyze and report on a wide range of data.
• Purchasing - Restocked supplies and placed purchase orders to maintain adequate stock levels.
• Coached new employees on administrative procedures, company policies and performance standards.
• Arranged rapid office equipment repair and maintenance with vendors.
• Monitored premises, screened visitors, updated logs in TutorTrac.
• Promoted an inclusive environment for all.

• Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
• Answered multi-line phone system to respond to inquiries and transfer calls to correct departments and personnel.
• Resolved customer issues quickly and notified supervisor immediately when problems escalated.
• Maintained files and records by implementing effective filing systems that boosted efficiency and organization.
• Used internal software to process reservations, check-ins and check-outs.
• Purchasing - monitored office supplies by checking inventory and placing orders as needed.
• Catalogued textbooks and other department materials using an automated computer system
• Promoted an inclusive environment for all.

TRiO, Student Learning Center Tutor/Front Desk Technician, Disability Services, Calculus Lab Assistant, Teacher’s Assistant, In-Class Aide