Summary
Overview
Work History
Skills
Timeline
Generic

COSSET ARANA

Los Angles,CA

Summary

Qualified Facilities Specialist brings background in managing and maintaining facility operations. Offers strong safety record and attention to detail. Methodical about checking work and correcting concerns. Passionate about promoting lasting customer service satisfaction by delivering quality servant unparalleled support. Dependable Facilities Assistant with strong background working with multidisciplinary teams to optimize site maintenance and operational efficiency.

Overview

34
34
years of professional experience

Work History

Assistant Facilities Manager

Jones Lange Lasalle
Santa Monica, CA.
10.2023 - Current
  • Improved facility efficiency by implementing preventative maintenance programs and scheduling regular inspections.
  • Reduced operational costs by negotiating contracts with service providers and monitoring expenses to stay within budget.
  • Managed a team of maintenance technicians, providing training and guidance to ensure optimal performance.
  • Developed safety protocols and conducted regular drills to maintain a safe working environment for employees and visitors.
  • Implemented energy-saving initiatives, resulting in reduced utility costs and a greener facility footprint.
  • Coordinated space planning efforts, optimizing layouts for maximum functionality and productivity within the facility.
  • Established strong relationships with vendors, ensuring timely delivery of goods and services at competitive prices.
  • Assisted in emergency response planning, developing procedures to handle various scenarios effectively and safely.
  • Conducted routine audits of building systems to identify areas for improvement or potential issues requiring attention.
  • Collaborated with management on long-term capital projects, assisting in the development of budgets and timelines for completion.
  • Ensured compliance with local building codes, regulations, and industry best practices throughout all aspects of facility management.
  • Led employee training sessions on workplace safety guidelines, reducing the number of incidents occurring within the facility.

Facilities Specialist

Oracle
03.2019 - 10.2023
  • Performed routine and comprehensive custodial maintenance of assigned facilities in alignment with specifications
  • Maintained inventory and submitted written requests for supplies to keep stock levels even
  • Monitored expenditures and recommended vendor changes to eliminate issues
  • Implemented preventive maintenance on machines and equipment to optimize safety and operational quality
  • Assisted with logistical requirements for events and meetings
  • Embrace team work and who can work closely with others, as well as independently
  • Cross train with other team members and individually on all aspects
  • Great communication skills in problem solving
  • Provided support and services related to mail and deliveries
  • Monitored and enforced budget for all facilities-related activities to reduce unnecessary expenses
  • Enforced compliance with applicable health, safety and environmental regulations to reduce risks
  • Built relationships with vendors and contractors to support timely and cost-effective services
  • Updated tracking system monitoring facilities-related materials, supplies and equipment
  • Negotiated with vendors to secure cost-effective pricing and terms for facility-related services and supplies
  • Directed vendors, facilities staff, and service providers as required to create efficient and non-disruptive work environment
  • Oversaw annual budget to handle supply, labor and maintenance needs
  • Oversaw building automation system and monitored HVAC, security and audio-visual systems, maintaining functionality of equipment
  • Held classes to teach staff facility procedures

Administrative Assistant II

Oracle
07.2015 - 03.2019
  • Understand and follow front desk and office security procedures. Maintain professional appearance of reception desk, lobby area, and office
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing .
  • Coached new employees and assisted FLEX employees on administrative procedures, company policies and performance standards.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Offered office-wide software support and training, troubleshooting issues and optimizing usage.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Scheduled office meetings and client appointments for staff teams.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Assisted more than over 100 employees plus FLEX workers when Supervisor left
  • Oversee closing of El Segundo office.
  • Communicated thorough with space planning, as well as managers of step by step closing of office
  • Coordinated with vendors on timeline when move should take place
  • Created Purchase Orders, to have boxes delivered and and other packing items
  • Make sure employees were notified, and what was needed of them, to make there move easy as possible with transferring of their items to new office
  • Made sure all LOB's were notified
  • Communicated daily on briefing of closure of office
  • Restocked supplies and placed purchase orders to maintain adequate stock levels
  • Scheduled office meetings and client appointments for staff teams
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data
  • Executed record filing system to improve document organization and management

Office Administrator

National Safety Council
06.1990 - 10.2015
    • Oversee Administrative Training/class schedule courses for 3 major offices, California, Texas, Itasca ,ILL. Provided administrative support to training agencies instructors, and participants.
    • Assist accounting when needed for past due invoices and collections; make sure bills are coded correctly for quick payment process for accounting. Prepare check request for payment of class room fees. Schedule Instructor Development Courses and state program Continuing Educations courses, register approved candidates, prepare invoices, and audit collection of fees.
    • Prepared meeting materials and took clear notes to distribute to stakeholders
    • Aligned office departments and increased inter-department communication and data sharing by implementing new workflows
    • Reported on daily office activities to help managers stay on top of dynamic conditions and make proactive decisions
    • Applied advanced administrative and analytical skills in overseeing day-to-day operational activities
    • Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events
    • Evaluated office documentation to check accuracy and complete missing pieces, avoiding delays and maximizing team productivity
    • Supported Consultants with proactive correspondence management, document coordination and customer relations
    • Optimized new employee training on gear and procedures to maximize team safety
    • Developed recommendations to reduce hazards by improving gear, behaviors and procedures
    • Identified accident causes and optimal prevention strategies by conducting thorough investigations and analyses
    • Eliminated dangerous behaviors potentially impacting worker safety in any settings through careful analysis and process optimization
    • Evaluated workplace conformance with OSHA standards and OSHA regulations, implementing immediate strategies to resolve deficiencies
    • Provided new-employee health and safety orientations and developed materials for presentations
    • Monitored company inventory to keep stock levels and databases updated
    • Conducted research, gathered information from multiple sources and presented results
    • Maintained excellent attendance record, consistently arriving to work on time
    • Supervisor 5 employees, overseeing hiring, training, and professional growth of employees
    • Worked with International customers to understand needs and provide excellent service
    • Interacted with customers by phone, email or in-person to provide information
    • Reconciled account files and produced monthly reports to keep Supervisor informed about office operations
    • Delivered clerical support by handling range of routine and special requirements.
    • Kept detailed records of supplies and office equipment use to budget and make orders for new supplies.
    • Led training sessions, answered questions and assisted employees with troubleshooting during software migrations.
    • Interacted with customers by phone, email or in-person to provide information.
    • Tracked office supplies and restocked low items to keep team members on-task and productive.
    • Liaised with assorted base of customers and reps, addressing requests and inquiries via phone or email.
    • Booked flights, car rentals and hotel accommodations for business travel for International students
    • Assisted with coordination and hosting of company events.
    • Applied advanced administrative and analytical skills in overseeing day-to-day operational activities.
    • Evaluated office documentation to check accuracy and complete missing pieces, avoiding delays and maximizing team productivity.
    • Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.

Receptionist

04.2015 - 06.2015
  • Directed incoming calls to internal personnel and departments, routing to best-qualified department
  • Coordinated travel accommodations, agenda, and transportation for staff and out-of-town visitors
  • Provided clerical support to company employees by copying, faxing and filing documents
  • Kept reception area clean and neat to give visitors positive first impression
  • Oversaw inventory materials monitoring, requisitions and supply re-stocking
  • Answered phone promptly and directed incoming calls to correct offices
  • Received in-bound calls and initiated out-bound daily calls to introduce customers to products and services offered
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security
  • Resolved customer problems and complaints
  • Sorted, received and distributed mail correspondence between departments and personnel
  • Liaised with vendors, contractors and professional services personnel to properly process orders
  • Restocked supplies and placed purchase orders to maintain adequate stock levels
  • Checked-in visitors, distributed visitor badges and managed logbooks to comply with security initiatives

Receptionist

Amanecer Community Counseling Center Stivers Staffing
10.2014 - 12.2014
  • Answer phones and make reminder calls on a daily basis for next day appointments Sign patients in, and.
  • Make upcoming Appointments on the Dr.'s Calendar Answer inquiries on the phone for new and current.
  • Patients.

Receptionist

Arroyo Insurance Stivers Staffing
09.2014 - 09.2014
  • Reply to customer emails.
  • Distribute new and renewal policy to correct Agent through the Paper Port system.
  • Answer mult-line phone, and help customers with their existing policies.
  • Process incoming and outgoing.
  • Mail.

Receptionist, Nadel

Architect Company Stivers Staffing
05.2014 - 05.2014
  • Answer incoming calls.
  • Coordinate conference room reservations.
  • Process incoming and outgoing mail.
  • SignFor Packages incoming and outgoing.

Customer Relations Coordinator

National Safety Council
06.2004 - 10.2013

06.1990 - 01.2010
  • Solicit new member from a cold-calling list to join National Safety Council Process invoices for annualMembership renewals for current members of NSC.
  • Assist accounting with daily bank deposits Assist with Annual Safety Awards Dinner.Assist the President of the Company, with memos, correspondence and Radio Broadcast.

Administrative Assistant II

National Safety Council
05.1990 - 02.2004

Skills

  • HVAC
  • Relocations
  • Work orders
  • Cubicle configurations
  • Special projects
  • Repairs and maintenance
  • First Aid/CPR
  • Customer Satisfaction
  • Office Support
  • Workflow Processes
  • Budget Administration
  • Company Organization

Timeline

Assistant Facilities Manager

Jones Lange Lasalle
10.2023 - Current

Facilities Specialist

Oracle
03.2019 - 10.2023

Administrative Assistant II

Oracle
07.2015 - 03.2019

Receptionist

04.2015 - 06.2015

Receptionist

Amanecer Community Counseling Center Stivers Staffing
10.2014 - 12.2014

Receptionist

Arroyo Insurance Stivers Staffing
09.2014 - 09.2014

Receptionist, Nadel

Architect Company Stivers Staffing
05.2014 - 05.2014

Customer Relations Coordinator

National Safety Council
06.2004 - 10.2013

Office Administrator

National Safety Council
06.1990 - 10.2015

06.1990 - 01.2010

Administrative Assistant II

National Safety Council
05.1990 - 02.2004

Similar Profiles

CREATE PROFILE
COSSET ARANA