Courtney Darrington
West Palm Beach,FL
Summary
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
23
23
years of professional experience
Work History
Corporate Accounting Office Manager/Executive Asst
Off Lease Only LLC
03.2018 - 09.2023
- Assisted CAO with month end close - GL account reconciliations, identifying discrepancies, preparing aging reports, fixed assets, prepaid schedules
- Bank reconciliations
- Daily cash reporting
- Full cycle AP - 3 way match, weekly check/ACH payments, bank wires
- Developed and maintained successful relationships with vendors, suppliers and contractors.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Handled confidential and sensitive information with discretion and tact.
- Worked directly with KPMG with 3 year audit of company financials.
- Facilitated training and onboarding for incoming office staff.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Controlled finances to lower costs and keep business operating within budget.
- Coached new hires on company processes while managing employees to achieve maximum production.
- Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.
Accounts Payable Supervisor
MorseLife Health System, Inc
10.2014 - 01.2018
- Oversaw AP Specialist Position in daily AP functions for 9 different entities including invoice review, coding review, batch entry, batch edit and batch posting
- Worked with Senior Finance Manager monthly to write Month-End closing calendar and publish to all departments
- Processed check disbursements and reconciled related ledger.
- Reconciled daily cash for roughly 20 bank accounts
- Oversaw monthly accounting close process for timely and accurate reporting of financial information.
- Reported cash position to CFO daily
- Reconciled Petty Cash and Resident Trust accounts monthly
- Monthly Sales Tax Reporting and Annual 1099 filings and Unclaimed Property
- Accounting Software and General Ledger Conversion – Assisted in all areas of planning, testing and implementation
- Reviewed proposals from vendors and submitted to Executives for final approval
- P-Card Program – Worked with vendor directly to setup their platform to match our accounting
Back Office Analyst
Florida Public Utilities
06.2011 - 09.2013
- Daily Natural Gas Scheduled Quantities/Meter monitoring
- Processing departmental invoices to AP system
- Month end Industrial/Imbalance Billing
- Utility bill auditing/ Bill processing
- Special Projects as needed
- Managed daily data entry and kept clerical information accurate and up-to-date
Bookkeeper/ Office Administrator
iJet Management, Inc
08.2008 - 09.2010
- Cash Flow reports
- Job Costing
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions
- Applied advanced administrative and analytical skills in overseeing day-to-day operational activities
- Scheduled conference rooms, prepared agendas, and maintained calendars to prepare for meetings and events
- Assisted in preparation and processing of payroll to facilitate prompt staff payments
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping
Administrative Accounting Assistant
The Golf Channel
07.2007 - 07.2008
- Verifying and coding all Travel and Entertainment Reports
- Assisted with all Accounts Payable Functions
- General Ledger account reconciliations
- Weekly check runs
Accounts Payable Specialist
Oakley Transport, Inc
03.2006 - 07.2007
- Processing of 750-2500 invoices weekly
- Verifying and coding invoices
- General Ledger account reconciliation
- Statement Reconciliation
- Weekly check runs
- Notes Payable- Payments, Reconciliation, and Amortization Schedules
- Inter-company Account Reconciliation
- Assisted with Bank Reconciliation's
Office Manager/Bookkeeper
Wellington Remodeling, Inc
05.2004 - 12.2005
- A/R- Billing, collections
- A/P- Posting invoices, checks, review statements
- Bank Reconciliation
- Payroll
- Cash Flow reports
- Job Costing
- Product Accounting
Product Accounting
Tire Kingdom
03.2003 - 03.2004
- Processing of 700-1200 invoices weekly
- Matching invoices to PO's
- Verifying and coding invoices
- General Ledger account reconciliation
- Bi-monthly inventories of warehouses
- Weekly check runs
- Assisted with month end activities and close
Sales Assistant/General Accounting
Mercedes-Benz Of Palm Beach
08.2000 - 01.2003
- Coordinated paperwork for contracts
- Monthly sales prospect letters for extended warranties/sales
- Re-marketing of clients coming off lease
- Assisted with prospecting, selling and delivering new and used cars
- Processing all tag and title work
- Processing all bank finance/lease contracts
- Inventory control
- Assisted with all month end duties and reports
- Financial Statement preparation
- Finance Department payroll
- Monthly sales tax and luxury tax reports
Education
GED -
Pellissippi State Community College
Knoxville, TNSkills
- Project Management
- Team Bonding
- Banking Operations
- Travel Coordination
- Business Administration
- Account Reconciliation
- Senior Leadership Support
- Written Communication
- Financial Reporting
Timeline
Corporate Accounting Office Manager/Executive Asst
Off Lease Only LLC
03.2018 - 09.2023
Accounts Payable Supervisor
MorseLife Health System, Inc
10.2014 - 01.2018
Back Office Analyst
Florida Public Utilities
06.2011 - 09.2013
Bookkeeper/ Office Administrator
iJet Management, Inc
08.2008 - 09.2010
Administrative Accounting Assistant
The Golf Channel
07.2007 - 07.2008
Accounts Payable Specialist
Oakley Transport, Inc
03.2006 - 07.2007
Office Manager/Bookkeeper
Wellington Remodeling, Inc
05.2004 - 12.2005
Product Accounting
Tire Kingdom
03.2003 - 03.2004
Sales Assistant/General Accounting
Mercedes-Benz Of Palm Beach
08.2000 - 01.2003
GED -
Pellissippi State Community College
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