Summary
Overview
Work History
Education
Skills
References
Timeline
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Cristal McClendon

Summary

Dynamic Office Manager at Dr. Geoffrey Quinn with a proven track record in patient coordination and medical records management. Skilled in HIPAA compliance and effective communication, I excelled in enhancing operational efficiency and ensuring patient satisfaction. My proactive approach led to improved workflows and a seamless patient experience in a fast-paced environment. Well-rounded professional possessing excellent clerical and team support abilities. Skilled in scheduling meetings and appointments and organizing office operations. Punctual professional committed to satisfying customer needs and meeting office demands.

Overview

20
20
years of professional experience

Work History

Office Manager

DR. GEOFFREY QUINN
San Francisco
01.2023 - 02.2025
  • Kept examination rooms clean, stocked with necessary supplies and prepared for incoming patients.
  • Administered injections, medications and treatments as directed by the physician.
  • Assisted with pre-operative preparation of patients including providing instruction about post-operative care plans.
  • Organized patient charts before each day's clinic sessions began.
  • Prepared laboratory specimens for analysis and organized lab results for review by the physician.
  • Provided assistance to medical staff in performing minor surgical procedures.
  • Inspected equipment to ensure proper working order prior to use on patients.
  • Adhered to HIPAA regulations regarding safeguarding confidential patient information at all times.
  • Registered new patients into practice management software program accurately entering demographic information.
  • Filed insurance claims forms in accordance with applicable regulations.
  • Maintained accurate medical records through filing, charting, transcription and data entry into electronic health record system.
  • Ordered medical supplies, maintained inventory logs and restocked exam rooms when needed.
  • Answered phones, scheduled appointments and managed patient flow while greeting visitors in a professional manner.
  • Interviewed and engaged patients to obtain medical history, chief complaints and vital signs.
  • Documented notes during patient visits.
  • Contacted pharmacies to submit and refill patients' prescriptions.
  • Scheduled appointments for patients via phone and in person.
  • Prepared treatment rooms for patients by cleaning surfaces and restocking supplies.
  • Incorporated outside records into charts and EHR.
  • Participated in team meetings to improve workflows and contribute to improving patient population outcomes.
  • Secured patient information and maintained patient confidence by completing and safeguarding medical records.
  • Educated patients about medications, procedures and physician's instructions.
  • Responded to patient callbacks and phone-in prescription refill requests.
  • Relayed messages from patients to physicians about concerns, condition updates or refill requests to facilitate treatment.
  • Verified appointment times with patients, preparing charts, pre-admission and consent forms.
  • Oversaw patient registration, insurance verification, form completion and appointment scheduling to maintain operational efficiency.

Medical Assistant

BROWN & TOLAND PHYSICIANS
SAN FRANCISCO
10.2017 - 12.2022
  • Performed basic laboratory tests such as urinalysis and blood glucose levels under direct supervision of a physician or registered nurse.
  • Conducted EKGs, spirometry testing, audiograms and other diagnostic tests as requested by the physician.
  • Collected samples from patients for laboratory testing purposes.
  • Assisted with pre-operative preparation of patients including providing instruction about post-operative care plans.
  • Administered injections, medications and treatments as directed by the physician.
  • Ensured that all instruments used during exams were cleaned properly after each use according to established protocols.
  • Kept examination rooms clean, stocked with necessary supplies and prepared for incoming patients.
  • Provided assistance to medical staff in performing minor surgical procedures.
  • Organized patient charts before each day's clinic sessions began.
  • Prepared laboratory specimens for analysis and organized lab results for review by the physician.
  • Relayed messages from patients to physicians about concerns, condition updates or refill requests to facilitate treatment.
  • Incorporated outside records into charts and EHR.
  • Contacted pharmacies to submit and refill patients' prescriptions.
  • Changed dressings on wounds to prevent infection and check for healing.

Discharge Coordinator

MGA Healthcare - San Francisco
San Francisco
03.2017 - 04.2017
  • Developed relationships with community organizations to facilitate continuity of care for discharged patients.
  • Assessed financial resources available for post-hospitalization care needs.
  • Planned visits with discharged patients in order to monitor progress towards treatment goals.
  • Collaborated with physicians, nurses, social workers and other healthcare professionals to coordinate efficient discharges.
  • Coordinated transportation arrangements for discharged patients who lack access to reliable means of transportation.
  • Facilitated communication between hospital departments to ensure timely discharge of patients.
  • Received referrals from doctors and other healthcare professionals regarding appropriate placement options following discharge.
  • Served as a liaison between the hospital and other healthcare providers for post-discharge needs.

Medical Assistant

South of Market Health Center
San Francisco
07.2005 - 12.2016
  • Administered injections, medications, and treatments per physician directives.
  • Assisted in minor surgeries and performed Pap smears.
  • Monitored vital signs to ensure patient stability.

Conducted EKG tests to assess cardiac function.

  • Performed ear irrigations to treat auditory conditions.
  • Triage patients for same-day visits.
  • Liaison between patients and providers for refill requests and medication refills.
  • Organized patient charts before each day's clinic sessions began.
  • Scheduled appointments for patients via phone and in person.
  • Kept examination rooms clean, stocked with necessary supplies and prepared for incoming patients.

Education

MEDICAL ASSISTANT CERTIFICATE

Mission Language & Vocational
San Francisco, CA
11-2016

Skills

  • Patient coordination and scheduling
  • Medical records management
  • HIPAA compliance and regulatory adherence
  • Inventory and supply management
  • Insurance verification and data entry
  • Electronic health records management
  • Effective communication skills
  • Time management and organizational skills
  • Customer service excellence
  • Staff management and workflow planning
  • Policy implementation and office management
  • Vendor engagement and clerical support

References

References available upon request.

Timeline

Office Manager

DR. GEOFFREY QUINN
01.2023 - 02.2025

Medical Assistant

BROWN & TOLAND PHYSICIANS
10.2017 - 12.2022

Discharge Coordinator

MGA Healthcare - San Francisco
03.2017 - 04.2017

Medical Assistant

South of Market Health Center
07.2005 - 12.2016

MEDICAL ASSISTANT CERTIFICATE

Mission Language & Vocational
Cristal McClendon