Cristina Alegado
Accounts Payable Specialist
Upland,CA
Summary
Detail-oriented Accounts Payable Specialist skilled in handling diverse range of accounts payable functions with accuracy, efficiency, and sound judgment. Adept at organizing and prioritizing requirements to maintain tight deadlines and strict financial controls. Accustomed to delivering superior performance in autonomous or team-focused environments.
Overview
37
37
years of professional experience
Work History
Accounts Payable Specialist - Temporary Position
Aston Carter
04.2024 - 09.2024
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Maintained compliance with internal controls and external regulations related to accounts payable processes.
- Matched purchase orders with invoices and recorded necessary information.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
Accounts Payable and Receivable
Pneumatic Conveying
07.2023 - 03.2024
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Processed and recorded accounts receivable transactions to facilitate prompt collection of customer payments.
- Prepared and balanced related spreadsheets and accounts for electronic fund transfers and cash vault.
- Processed contribution funding for 401K .
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Matched purchase orders with invoices and recorded necessary information.
- Entered figures using 10-key calculator to compute data quickly.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Handled day-to-day accounting processes to drive financial accuracy.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Prepared weekly accounts payable aging schedules and ran payment selection and reports for payment requirements weekly.
- Monitored accounts payable and accounts receivable functions to accurately gauge organization cash flow.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Served as a key point of contact for both internal and external stakeholders, addressing inquiries and resolving issues related to accounts payable and receivable matters promptly and professionally.
Specialist Accounts Payable
Therapak, LLC
02.2020 - 06.2022
- Reviews and enter vendor invoices into Sage system daily
- Interacts and resolves problems with vendors
- Verifies vendor accounts by reconciling monthly statement and related transactions
- Monitors accounts to ensure payments are up to date
- Research and corrects invoice discrepancies
- Maintains files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Corresponds with vendors and responds to inquiries
- Reconciles invoices to monthly inter-co wire transfer
- Assists in month end closing
- Performs special project as requested by Management.
- Followed all company policies and procedures to deliver quality work.
Accounts Payable Specialist
Nuco Homes
10.2019 - 01.2020
- Reviews, sort and matches invoices and check requests, ensuring proper approval before payment
- Routes checks and invoices for approval
- Maintain Accounts Payable files
- Complete and files the vendor set-up request form
- Assists vendors and employee via telephone and e-mail with payment questions
- Responsible for weekly check run process
- Performed other duties as assigned.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
Accounts Payable Clerk
United Pharma LLC
03.2018 - 04.2019
- Review and match invoices to its corresponding PO daily
- Enter 3-way match invoices in BatchMaster and Great Plains (GP)
- Setting up new vendor in BatchMaster and Great Plains (GP)
- Reconcile monthly vendor statement
- Resolve pricing and quantity discrepancies with both purchasing and with vendors
- Assist Accounting Manager with month end accruals
- Perform task assigned by my superior.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
Accounts Payable Specialist - Temporary Position
Robbins Brothers Jewelry Inc
05.2017 - 07.2017
- Open mail, batch, code, and process invoices
- Run AP aging report
- Print, match, and mail check
- Reconcile vendor invoices vs
- Purchase orders and vendor statements
- Managed the accurate and timely processing of up to 325 invoices per week
- Collaborate with Merch to confirm consignment cost and process for payment in a timely manner
- Shared the responsibility of weekly check run
- Maintaining paid vendors invoices
- Daily opening and distribution of incoming mail
- Assisted accounts payable supervisor with month end closing.
- Supported management by processing invoices and documents with consistent on-time delivery.
Accounts Payable
Oldcastle Building Products
06.2015 - 03.2017
- Process all AP invoices PO and Non-PO for our Utah location
- In charge of ordering office supplies for our accounting department
- Reconciling monthly vendor statement and resolving any discrepancies or issues
- Scanning and filing processed and paid invoices
- Assists vendors regarding invoices and payment inquiries
- And other duties assigned by my superior.
- Handled day-to-day accounting processes to drive financial accuracy.
Full Cycle Accounts Payable Clerk
Sumitomo Electric Interconnect Products
05.2013 - 06.2015
- Batch, code and process all invoices in accordance with related policies and procedures to ensure timely and accurate payments to vendors
- Audit and review expense reports for proper documentation and authorization before processing
- Setup and maintain vendors in JDE accounts payable system
- Process two way and three-way match in JDE accounts payable system
- Print checks and match corresponding invoices with checks and mailing of checks
- Filing and opening of daily mails
- Resolved any discrepancy between Purchase Orders and invoices
- Other projects assign by my supervisor.
- Managed and responded to correspondence and inquiries from customers and vendors.
Full Cycle Accounts Payable Clerk
Everett Charles Technologies
08.2006 - 03.2012
- Process all invoices for assign divisions in accordance with related policies and procedures to ensure timely and accurate payments to vendors
- Handle valid vendor inquiries timely and accurately to ensure a high level of customer service to external vendor
- Research internal customer inquiries in an appropriate and professional manner to provide a high level of customer service to internal customer
- Work independently and identify potential processing efficiencies to improve departmental workflow
- Initiate weekly wire transfer online
- Prepare monthly international wire transfer
- Responsible for A/P Accrual for assign divisions
- Monthly analysis of Repair and Maintenance Accounts
- Assists on monthly Audit of A/P invoices
- Review proper authorization and coding
- Responsible for training India processing AP invoices in Glovia
- Daily posting of AR cash, FX wires, checks and adjustments
- Reconcile AR cashbook daily
- Perform other duties as requested by management.
- Maintained good working relationships with vendors and resolved disputes.
- Reviewed employee expense reports against company policies, safeguarding corporate funds from misuse.
Sr. Accounts Payable Clerk
Coca-Cola Bottling Company
10.1987 - 03.2000
- Matched purchase orders with invoices and recorded necessary information.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Entered figures using 10-key calculator to compute data quickly.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Created detailed expense reports to facilitate reimbursement for business expenses incurred.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Improved vendor relationships through timely payments and consistent communication regarding invoice discrepancies.
- Safeguarded company assets by verifying appropriate authorization levels on all transactions prior to processing payments.
- Investigated variances between invoiced amounts and approved purchase orders, resolving discrepancies in a timely manner to avoid payment delays.
- Managed high volume of invoices efficiently, maintaining organization and prioritization within a fast-paced environment.
- Developed comprehensive training materials for new accounts payable clerks, promoting consistency in processes across the team.
- Coordinated with other departments for accurate expense allocation, ensuring proper coding of invoices before submission for payment approval.
- Provided support during annual audits, compiling required documentation and addressing auditor inquiries.
Education
No Degree - Computerized Accounting
Webster Career College
Los Angeles, CA08.1986
Skills
- Internal Controls
- Audit Assistance
- Invoice Processing
- Bank Reconciliation
- Payment Scheduling
- Entry verification
- Vendor Relationship Management
- Data Entry
- Report Preparation
- Statement Reconciliation
- Account Reconciliation
- Payment Processing
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Accounts Payable Specialist - Temporary Position
Aston Carter
04.2024 - 09.2024
Accounts Payable and Receivable
Pneumatic Conveying
07.2023 - 03.2024
Specialist Accounts Payable
Therapak, LLC
02.2020 - 06.2022
Accounts Payable Specialist
Nuco Homes
10.2019 - 01.2020
Accounts Payable Clerk
United Pharma LLC
03.2018 - 04.2019
Accounts Payable Specialist - Temporary Position
Robbins Brothers Jewelry Inc
05.2017 - 07.2017
Accounts Payable
Oldcastle Building Products
06.2015 - 03.2017
Full Cycle Accounts Payable Clerk
Sumitomo Electric Interconnect Products
05.2013 - 06.2015
Full Cycle Accounts Payable Clerk
Everett Charles Technologies
08.2006 - 03.2012
Sr. Accounts Payable Clerk
Coca-Cola Bottling Company
10.1987 - 03.2000
No Degree - Computerized Accounting
Webster Career College
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