Summary
Overview
Work History
Education
Skills
Certification
LANGUAGES
Timeline
Software Proficiencies
Generic

Cristina T. Mora

Holmdel

Summary

Professional with extensive experience in executive support and office management. Adept at coordinating schedules, managing communications, document preparation and handling confidential information with discretion. Strong focus on team collaboration and achieving high-impact results. Known for adaptability, reliability, and exceptional organizational and multitasking skills. Proven ability to enhance workflow and increase productivity by anticipating needs and managing complex projects, ensuring seamless operations in fast-paced environments.


Overview

16
16
years of professional experience
1
1
Certification

Work History

Senior Executive Assistant/Legal Assistant

Scarinci Hollenbeck LLC
01.2024 - Current
  • Support Managing Member and prior Section Chief of Real Estate of large corporate law firm’s Red Bank office with scheduling of internal/external meetings and webinars with clients, adversaries and members of multiple Boards of different entities and their attendees.
  • Preparation of agreements/contracts, pleadings, subpoenas and act as liaison for attorney and clients, external parties and vendors.
  • Collaborate frequently with HR department within the corporate office to coordinate firm events.
  • Submit court filings timely and calendaring of dockets to ensure deadlines are met.
  • Provide legal support to Section Chief of Intellectual Property and 8 + attorneys with complex calendar scheduling/management with focus on proper allocation of attorney availability.
  • Preparation of confidential correspondence and legal documents.
  • Matter billing management and entry of invoices into PO system to secure timely payments.
  • Facilitate and maintain compliance with all stages of client onboarding including conflict checks, drafting/finalizing letters of engagement, follow-up with incoming clients and data entry into client management system.
  • Process time billing entries, travel expenses and reimbursements for firm partners.
  • Develop strong relationships with internal departments to facilitate cross-functional collaboration on key initiatives driven by senior leaders.
  • Assist senior management with major initiatives and projects.
  • Maintain professionalism while handling sensitive information by adhering to strict confidentiality protocols at all times.
  • Contribute to organizational growth by identifying and implementing process improvements in various administrative capacities.
  • Expedite resolutions on pressing matters through effective prioritization of tasks according to urgency level required by executives.

Bilingual Senior Paralegal/Office Manager

Sidney P. Rossi, Attorney at Law
09.2013 - 12.2023
  • Successfully managed an extensive workload of municipal, criminal, domestic violence and workers' compensation matters from case initiation to case resolution.
  • Conducted detailed client intakes and entered information into company database.
  • Maintained, updated and organized client contact information to correspond with clients and provide updates on cases.
  • Prepared/edited confidential case correspondence and case discovery and forwarded to outside counsel and other parties.
  • Drafted well-organized pleadings, motions, and briefs to support case positions effectively.
  • Increased accuracy of legal documents by implementing rigorous proofreading and editing procedures.
  • Communicated frequently with clients, opposing counsel and court personnel to keep all parties informed on case status.
  • Regularly scheduled internal client/attorney meetings for review of case status and tracking/management of case expenses.
  • Managed all incoming correspondence from judges, court administrative staff and opposing parties.
  • Managed complex legal projects, ensuring timely completion within budget constraints.
  • Assisted attorney in preparing for trials, leading to successful outcomes and client satisfaction.
  • Ensured compliance with court deadlines by closely monitoring schedules and assigning tasks accordingly.
  • Managed attorney’s heavy calendar with the scheduling of court proceedings, meetings with outside counsel and experts in multiple fields and specialties, and out of state travel arrangements.
  • Provided technical support to the attorney during virtual arbitrations, depositions, court hearings and in-court proceedings.
  • Regularly filed documents within court filing systems throughout the State of New Jersey to include, NJCourts, Workers' Compensation Division CourtsOnline and US District Court.
  • Acted as liaison for attorney and various agencies/facilities such as insurance adjusters, medical professionals, court personnel, translators and various other service providers.
  • Coordinated settlement discussions between counsel, defendants, and plaintiffs.
  • Managed scheduling of clients’ medical appointments including physical therapy, psychological treatment, and exams in multiple medical specialties;
  • Trained and responsible for the onboarding of all new incoming team members on firm policies and procedures/protocols, matter management software, and eCourts/NJ Labor & Workforce Development websites and provided them with the skills necessary to exceed performance expectations.
  • Coordinated/delegated and supervised workflow for team members to meet daily requirements/deadlines.
  • Improved office efficiency with the implementation of organized filing systems and document management processes.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Ensured continuity of operations during periods of change or absence among senior management by maintaining updated records and providing thorough handover documentation.
  • Facilitated successful events by coordinating logistics, and vendor relations.
  • Researched, proposed, and implemented vendor agreements to decrease costs and improve services.
  • Oversaw office inventory activities by ordering and requisitions, stocking and shipment receiving.
  • Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
  • Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
  • Facilitated smooth office relocations by meticulously planning and coordinating all aspects of move.
  • Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.

Bilingual Legal Secretary

Shapiro & Sternlieb, LLC
09.2009 - 05.2011
  • Organized files/records in medical malpractice, personal injury, workers’ compensation and criminal matters.
  • Coordinated calendar for attorneys in all areas of the practice. Translated deposition transcripts and other legal documents from English to Spanish for Spanish speaking clients.
  • Prepared correspondence to adversaries, medical experts, insurance representatives and court personnel.
  • Delivered exceptional clerical support to attorneys and staff, including typing memos and photocopying supporting documentation.
  • Maintained consistent communication with clients regarding case status and provided updates and details of important events.

Education

Liberal Arts And Sciences

Brookdale Community College
Lincroft, NJ

Skills

  • Detail Oriented
  • Time management
  • Strong work ethic
  • Calendar management proficiency
  • High-level confidentiality
  • Executive support expertise
  • Team leadership experience
  • Process improvement strategies
  • Consistently achieves targets
  • Highly motivated and positive
  • Good sense of humor
  • Diligent in working independently and with little to no direction

Certification

Notary Public in the State of New Jersey Comm. Expires 2030-07

LANGUAGES

Spanish

Timeline

Senior Executive Assistant/Legal Assistant

Scarinci Hollenbeck LLC
01.2024 - Current

Bilingual Senior Paralegal/Office Manager

Sidney P. Rossi, Attorney at Law
09.2013 - 12.2023

Bilingual Legal Secretary

Shapiro & Sternlieb, LLC
09.2009 - 05.2011

Liberal Arts And Sciences

Brookdale Community College

Software Proficiencies

Microsoft Office 365

NetDocuments

Elite 3E

Dropbox

Westlaw

LEAP

Adode Acrobat Pro

Google Docs

Practice Panther

DocuSign

Zoom

Webex

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