Crystal Blue
Suffolk,VA
Summary
Detail-oriented administrative professional with 10+ years of clerical and financial experience. Highly dependable with strong analytical thinking skills. Fast learner and committed to continuous, self-directed learning.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Procurement Specialist
Hampton Roads Sanitation District
06.2012 - 01.2014
- Developed and evaluated Invitation for Bids (IFBs) and Request for Proposals (RFPs) in accordance with local, state, and federal regulations; created scope of work and assisted in specification development; determined appropriate special terms and conditions, contract requirements, and pricing schedules; conducted necessary conferences and supervised evaluation committees; reviewed and awarded contracts.
- Negotiated contracts with suppliers, securing best pricing, delivery, and terms for materials, equipment and services.
- Verified Contractors' license through Virginia Department of Professional and Occupational Regulation; confirmed Contractor registration and compliance with the State Corporation Commission; verified all applicable bid bonds, performance bonds, and payment bonds for construction projects.
- Managed contracts to ensure Contractor compliance and performance; resolved price and quality disputes; negotiated contract modifications and renewals.
- Contract Administrator for highly complex multi-million dollar, multi-year contracts including HRSD's fuel supply, waste disposal services, employee health and dental insurance services.
Procurement Coordinator
Hampton Roads Sanitation District
03.2010 - 05.2012
- Maintained and supported HRSD procurement software system, BuySpeed Online (BSO), through network administration, internal system settings, and software maintenance.
- Participated in the development, testing, and installation of procurement software upgrades, interfaces, and integrations.
- Provided internal and external client training and support for the procurement software system, the HRSD procurement credit card program, and standard procurement policies and procedures.
- Fulfilled the duties of Vendor Administrator - Provided training for external clients/suppliers on system processes, quote submittal, and bid tabulation review; developed and maintained supplier orientation and training documents.
- Maintained up-to-date database of suppliers, vendors and contracts to support accurate recordkeeping; researched and identified potential new suppliers to increase vendor base; established new vendor relationships through expositions and supplier outreach events.
- Fulfilled the duties of Procurement Card Administrator - Received and processed procurement card applications, to include setup and issuance of VISA cards through Bank of America Works system; performed monthly audits to ensure compliance.
- Entered and maintained annual Procurement Division budget; compiled monthly financial reports to identify cost savings.
- Supervised and coordinated work assigned to two Procurement Assistants and performed all front office duties in their absence.
Purchasing Administrative Technician
City Of Virginia Beach/Finance Department
11.2007 - 03.2010
- Generated and issued requisitions, Request for Quotes (RFQs), and Purchase Orders for various goods and services; processed change orders and bid amendments, as necessary.
- Reviewed and processed supplier applications; obtained W-9 verification and certificates of insurance.
- Prepared payments vouchers, inter-departmental transfers, and travel reimbursements; tracked budget expenditures for the City's Purchasing Division and the Minority Business Council.
- Maintained confidential employee/personnel records, processed new hire paperwork, and prepared human resources transactions.
- Setup and maintained purchasing hierarchy within the City's Oracle financial system; provided internal and external support for purchasing software system; reviewed and approved requests for access and training.
- Organized registration and assisted with procurement training for over 700 City employees.
- Reviewed and approved Virginia Beach Procurement Card applications; reviewed and audited monthly procurement card transactions for compliance.
- Provided administrative support to Purchasing staff; processed membership, travel, and training requests.
Office Assistant
City Of Virginia Beach/Convention Center
05.2006 - 11.2007
- Provided administrative support to the Assistant General Manager of Operations and Operations Department Supervisors.
- Generated and issued requisitions, specifications, Request for Quotes, and Purchase Orders for informal purchases; maintained supplier relationships.
- Created and maintained the database for Convention Center work orders utilizing a Computerized Maintenance Management System (CMMS); issued, tracked, and closed work order for the building Maintenance Department utilizing CMMS.
- Balanced and maintained the capital budget for the construction of the new Convention Center; compiled Punch List upon construction completion; acted as liaison between the Convention Center and Virginia Beach Fire Marshal's office.
- Utilized event management system software to create monthly event schedules; prepared agendas and took minutes for Event Services Staff Meetings.
- Completed monthly work schedules and payroll for Maintenance staff.
- Scheduled and coordinated travel arrangements for Operations department staff.
- Fulfilled front office duties in the absence of the Receptionist including greeting clients, answering phones, and processing incoming and out-going mail.
Administrative Assistant
H&R Block Tax Services
11.2001 - 06.2006
- Supported tax operations through the positions of Administrative Assistant, District Technical Support Specialist, and Tax Training School Coordinator.
- Provided administrative assistance to the District Manager and office staff; assisted with budget preparations; prepared financial and personnel reports for regional and national headquarters office.
- Coordinated yearly policy and procedure training for over 200 associates; conducted senior staff training and meetings.
- Prepared weekly staffing schedules for 17 tax offices; monitored schedules and ensured offices were properly staffed at all times.
- Assisted with employee recruitment and retention; presented employment opportunities to tax school graduates; instructed new associate orientation; counseled existing associates in regard to continuing education and certification processes.
- Coordinated district-wide yearly awards banquet.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and target data.
- Resolved client complaints to ensure client satisfaction.
- Assisted with basic tax preparation.
- Performed various office duties, including answering multi-line telephone systems, restocking supplies, and receiving and sorting mail.
Education
Bachelor of Interdisciplinary Studies - Social Sciences
University of Virginia
Charlottesville, VA05.2013
Associate of Business Administration -
Tidewater Community College
Virginia Beach, VA12.2008
Skills
- Data Entry & Analysis
- Financial Reporting
- Project & Program Management
- Quality Assurance
- Customer Service & Relations
- Database Maintenance
- Complex Problem-Solving
- Microsoft Office Suite
- Contract Administration
- Fundamental Tax Knowledge
Certification
Procurement Training through the National Institute of Governmental Purchasing (NIGP):
- Introduction to Public Procurement
- Contract Administration
- Developing and Managing RFPs
- Legal Aspects of Public Procurement
- Contracting for Construction Services
- Creating a Qualified Evaluation Panel
- Selecting the Right Suppliers
- Contract Administration: A Plan for Success
- Contract Administration: Closing the Deal!
Contract Administration through the Institute for Supply Management (ISM):
- Contracts: Reading, Writing, and Negotiating
- Negotiation and Beyond
Procurement Training through the Virginia Association of Governmental Purchasing (VAGP):
- Virginia Public Procurement Act Seminar
- Insurance and Bonds
- Time and Materials
- Project Management
Information Technology training through Infotec:
- Microsoft Office Suite Levels 1-3
- SharePoint Fundamentals
- Advanced Microsoft Excel
Tax Preparation training through H&R Block:
- H&R Block Basic Income Tax Course
City of Virginia Beach sponsored training:
- Communication
- Powerful Listening
- Emotional Intelligence
- Conflict Management
- Better Business Writing
- How to Get Things Done
Timeline
Procurement Specialist
Hampton Roads Sanitation District
06.2012 - 01.2014
Procurement Coordinator
Hampton Roads Sanitation District
03.2010 - 05.2012
Purchasing Administrative Technician
City Of Virginia Beach/Finance Department
11.2007 - 03.2010
Office Assistant
City Of Virginia Beach/Convention Center
05.2006 - 11.2007
Administrative Assistant
H&R Block Tax Services
11.2001 - 06.2006
Bachelor of Interdisciplinary Studies - Social Sciences
University of Virginia
Associate of Business Administration -
Tidewater Community College