Crystal Cayer
San Antonio,TX
Summary
Hardworking and passionate job seeker with strong organizational skills eager to secure Executive Administrative Assistant position. Ready to help team achieve company goals.
Overview
21
21
years of professional experience
Work History
Human Resources Coordinator
Texas Healthcare Solutions
10.2020 - Current
- Maintained human resources information system and kept employee files up to date and accurate.
- Conducted new employee onboarding and provided ongoing orientation training.
- Supported HR functions with emphasis on record keeping, data entry, and general HR tasks.
- Completed background and reference checks to facilitate hiring and onboarding of employees.
- Enhanced team workflows and employee job satisfaction by coordinating communication between managers and employees.
- Fostered positive work environment through comprehensive employee relations program.
- Facilitated successful policy implementation and enforcement to maintain legal and operational compliance.
- Worked with managers to achieve compliance with organizational policies, providing clarifying information and recommending necessary changes.
- Streamlined HR processes for increased efficiency and reduced administrative workload.
- Compiled and monitored data for employee records and personnel documents to support accurate recordkeeping.
- Supported employee relations, cultivating retention with welcoming and inclusive work culture.
- Complied with labor laws and regulations while managing payroll functions efficiently.
- Managed benefits administration, ensuring timely enrollment and accurate recordkeeping.
- Assisted with recruitment process by posting job ads, filtering applications, scheduling interviews, assisting in interview process and drafting offer letters.
- Maintained accurate records of employee information using up-to-date human resource databases.
- Handled employee inquiries and complaints regarding policy and benefits issues.
- Coordinated onboarding processes, providing new hires with a smooth transition into the company culture.
- Reviewed human resources paperwork for accuracy and completeness.
- Completed employee employment verifications and unemployment paperwork prior to hire or termination.
Administrative Coordinator
Texas Healthcare Solutions
10.2020 - Current
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
- Monitored and directed incoming mail and prepared outgoing mail.
- Maintained a well-organized filing system to ensure easy access to important records and documents.
- Enhanced communication between departments with timely and accurate preparation of reports and documents.
- Collaborated closely with department heads for strategic planning purposes while ensuring their alignment with overall organizational goals.
- Streamlined office operations by implementing efficient administrative processes and procedures.
- Completed bi-weekly payroll reports and time tracking for 80 employees.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Increased team productivity with effective delegation of tasks and prioritization of responsibilities.
Executive Assistant
Corporate Travel Planners
02.2003 - 07.2020
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Updated spreadsheets and to support executives and boost team productivity.
- Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
- Worked with senior management to initiate new projects and assist in various processes.
- Updated and maintained confidential databases and records.
- Volunteered to help with special projects of varying degrees of complexity.
- Coordinated events and worked on ad hoc projects.
- Upheld strict timetables by maintaining accurate, balanced calendars.
Education
No Degree - General Studies
San Antonio College
San Antonio, TXSkills
- Recordkeeping
- Maintains confidentiality
- Employee Relations
- Microsoft Office
- Human Resource Information System HRIS
- Onboarding Coordination
- Benefits Administration
- Benefits and payroll coordination
- Background Checks
- Talent Acquisition
- Superb interpersonal skills
- New employee orientations
- Executive Support
- Administrative Support
- Office Management
- Schedule & calendar planning
- Customer Service
- Accounts Receivable
- Accounts Payroll
- Credit card reconciliation
- Multi-line phone proficiency
- Report Generation
- Medical Terminology
- Reliable and Responsible
- Mail handling
- Documentation and Recordkeeping
Volunteer
Volunteer Experience
Battered Women's and Children's Shelter, Christy's Hope Charity
San Antonio, Texas
Volunteer
- Contributed to the services of the Battered Women's and Children's Shelter through Christy's Hope Charity.
- Provided support, assistance, and guidance to women and children in need of a safe and nurturing environment.
- Participated in various activities such as organizing donations and fundraisers yearly
- Collaborated with staff members and fellow volunteers to ensure the well-being and comfort of shelter residents during the yearly contribution celebrations.
- Demonstrated compassion, empathy, and a commitment to making a positive impact on the lives of individuals affected by domestic violence.
Timeline
Human Resources Coordinator
Texas Healthcare Solutions
10.2020 - Current
Administrative Coordinator
Texas Healthcare Solutions
10.2020 - Current
Executive Assistant
Corporate Travel Planners
02.2003 - 07.2020
No Degree - General Studies
San Antonio College
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