Crystal Dotson

• Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
• Reduced invoice processing time with accurate data entry and timely vendor communication.
• Reached out to vendors and customers to verify information and follow up on client issues.
• Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
• Processed invoices with efficiency and accuracy, resulting in decreased discrepancies.
• Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
• Supported management by processing invoices and documents with consistent on-time delivery.
• Matched purchase orders with invoices and recorded necessary information.
• Managed and responded to correspondence and inquiries from customers and vendors.

Process and manage all invoices for several large vendors. Corporate
and multiple facilities.
Process invoices received and manage entry of non-PO invoices
Ensure invoices are properly processed through 3-way match
Work with Receiving and Purchasing colleagues for resolution of
pricing and quantity discrepancies
identified during the 3-way match process
Timely filing of invoices and maintaining filing system
Maintain proper documentation as backup for audits
Support Auditor providing documentation
Ensure invoices are correctly entered including communicating with
other facilities for correct entry
procedures
Prepare check file for processing checks to corporate office for
payment
Research and resolve invoice discrepancies
Process and manage payment of invoices for the Leasing division and Surgery Center
Train new employees and assisted in streamlining invoice processing

Process and manage payment of invoices for multiple manufacturing locations and corporate office
Process invoices received and manage entry of non-PO invoices
Collect W9's for all vendors
Collect Certificates of Insurance from all vendors
Identify accruals needed at the end of the month for invoices received after cut-off
Ensure invoices are received from other facilities for central filing
Ensure invoices are correctly entered including communicating with other facilities for correct entry procedures
Prepare check file for processing checks to corporate office for
payment
Timely filing of invoices and maintaining filing system
Maintain proper documentation as backup for audits
Support Auditor providing documentation
Research and resolve invoice discrepancies
Works with vendors and locations on payments, past due invoices and statements
Sort and process all invoices regarding fleet services (US and Canada)
Sort and process all UPS and Customs invoice for all locations
Verify approvals and process all Paint Contracts and Rebates

Sort and prep mail for scanning.
Match invoices with purchase orders and verify accuracy of item
description, quantity and pricing
Enter invoice payment data into computer system
Communicate via email with site personnel to resolve invoice
discrepancies
Performed other clerical and data entry duties as directed
Processed and managed payment of utilities for 30 sites