Summary
Overview
Work History
Education
Skills
Timeline
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Crystal Harbert

Norman,OK

Summary

Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.

Overview

25
25
years of professional experience

Work History

Executive Administrative Assistant

Quest Church
Norman, United States
06.2018 - Current
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Organized and updated schedules for executives.
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Scheduled appointments and handled calendars for senior leadership.
  • Prepared presentations, materials and documentation for use executives in meetings and engagements.
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
  • Managed up to 30 incoming guests at a time.
  • Implemented updated policies and practices for organization and monitored effect.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.

Special Events Coordinator

Quest Church, Inc.
Norman, United States
06.2018 - Current
  • Supervised staff during events and maintained efficient performance.
  • Coordinated efficient set-up and clean-up for each event for quick facilities turnarounds.
  • Staffed events by maintaining roster of available personnel and reliable service providers.
  • Organized and implemented church wide events with as many as 1000 guests.
  • Greeted patrons and participants at events to guide guests to locations and answer questions.
  • Arranged project timelines to avoid critical shortages in staff, resources or events spaces.
  • Performed event coordination for larger parties and gatherings.
  • Selected and ordered décor and event materials.
  • Managed event logistics and operations.
  • Coordinated schedules and timelines for events.
  • Coordinated florists, photographers, videographers, musicians, officiants and ceremony participants during rehearsals and pre-ceremony, ceremony and reception events.
  • Managed administrative logistics of events planning, event booking and event promotions.
  • Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
  • Planned large-scale events such as trade shows, conferences, and meetings.
  • Supervised onsite team of caterers, audio-visual technicians, and facility management team.
  • Streamlined event efficiencies by accurately coordinating and managing customer itineraries.
  • Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation and proposal development for various events.
  • Executed on-time and under-budget project management on complex issues for senior leadership.

Administrator

Place For Life
San Antonio, United States
01.2010 - 05.2018
  • Screened and transferred incoming calls, took down messages and transmitted information and documents to internal personnel.
  • Managed agendas and calendars, boosting productivity and improving organizational initiatives.
  • Oversaw successful planning and execution of staff meetings, parties and events.
  • Adapted to workflow changes and implemented continuous process improvements to overcome obstacles.
  • Assisted executive leaders in decision-making procedures by creating daily reports to advise leaders on corrective actions and process improvements.

Events Team Coordinator

Place For Life
San Antonio, United States
01.2010 - 05.2018
  • Maintained and distributed information for functions and events.
  • Worked under pressure and met deadlines while maintaining composure in difficult situations.
  • Helped manage Back to School events hosting over 1,000 people in attendance at a time.
  • Created, maintained and distributed event orders.
  • Managed administrative logistics of events planning, event booking and event promotions.
  • Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
  • Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
  • Carried out day-day-day duties accurately and efficiently.

Education

High School Diploma -

Cornerstone Christian Schools
San Antonio, TX
05.2000

Skills

  • Document Filing and Retrieval
  • Correspondence and Memos
  • Administrative Oversight
  • Travel Arrangement Coordination
  • Recordkeeping and Documentation
  • Catering Coordination
  • Bookkeeping and Basic Accounting
  • Meeting Agenda Preparation
  • Executive Schedule Management
  • Intuit QuickBooks
  • Decision Making
  • Problem Solving
  • Honest and Ethical
  • Reliable and Responsible
  • Relationship Building

Timeline

Executive Administrative Assistant

Quest Church
06.2018 - Current

Special Events Coordinator

Quest Church, Inc.
06.2018 - Current

Administrator

Place For Life
01.2010 - 05.2018

Events Team Coordinator

Place For Life
01.2010 - 05.2018

High School Diploma -

Cornerstone Christian Schools

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Crystal Harbert