CRYSTAL SALAS
San Antonio,TX
Summary
Highly organized and detail-oriented office assistant with experience supplying through, organized administrative support Office Assistant who continually maintains a positive attitude while interacting with demanding clients. Serves as primary point of contact. Dependable with good supply management, recordkeeping and schedule coordination skills dedicated to keeping professionals focused and prepared for daily requirements. Produce business correspondence, detailed reports and useful spreadsheets using diverse software programs and technical skills. Respectful, punctual and hardworking.
Overview
2025
2025
years of professional experience
Work History
Office Assistant
Brooks Academy
- Managed office supplies, vendors, organization, and upkeep
- Assist in small group
- Ordered and distributed office supplies
- Distribute mail to correct location
- Greet employees and visitors and direct to correct location
- Answer incoming calls and can provide information to best assist caller
- Works with Office Manager to plan coordinate, and execute events for the office staff
- Ensure overall appearance of office and maintains professional atmosphere
- Performs other related duties as required
- TxEis/Raptor/Excel/MS Word
PEIMS Data Clerk
Jubilee Academies
- Answer incoming calls and provide information to best assist caller
- Coding for Special Programs(Spec, GT, 504/Dyslexia, ESL)
- Student registration/Withdrawn
- Attendance & Registration
- TxEis/Raptor/Excel/MS Word
- Gradebook/TEAL
- Send mail/and or distribute mail
- Reports to close out every Six Wks
- Created spreadsheets for more efficient recordkeeping.
- Managed documents by organizing forms, making photocopies, filing records, preparing correspondence, and creating reports.
- Managed sensitive customer information with care, ensuring strict compliance with company policies and legal regulations surrounding data privacy.
Data Entry Clerk/Front Desk Receptionist/Registrar
Southwest Preparatory School
- Completed data entry tasks with accuracy and efficiency.
- Followed established procedures to enter and process data correctly.
- Organized, sorted, and checked input data against original documents.
- Scanned documents and saved in database to keep records of essential organizational information.
- Sorted documents and maintained organized filing process.
- Prioritized tasks effectively to ensure timely completion of all assigned projects without sacrificing attention to detail.
- Maintained strict confidentiality of sensitive client information, ensuring compliance with industry regulations and company policies.
- Created and maintained data entry logs to track data entry activities.
- Communicated with supervisors and colleagues to process data quickly and resolve discrepancies.
- Improved database integrity by regularly updating records to ensure relevancy and accuracy of information.
- Reduced turnaround time for projects by consistently meeting or exceeding deadlines while maintaining high-quality work output.
School Registrar
Leal Middle School (HISD)
- Maintained accurate student records through diligent monitoring and data entry, ensuring compliance with state and federal regulations.
- Provided exceptional customer service to parents and students, addressing inquiries and resolving issues in a timely manner.
- Served as liaison between school administration, faculty members, and students regarding all matters relating to academic records.
- Assisted in preparation and distribution of course catalogs, class schedules, and registration materials, providing clear and accurate information to students.
- Facilitated smooth transitions for incoming students by coordinating their placement testing schedules and advising appointments prior to enrollment.
- Coordinated with other departments to ensure seamless communication regarding student records and program requirements.
- Contributed to the development of school policies by providing input on registration procedures, attendance tracking, and transcript management.
- Implemented improvements to registrar software systems that increased efficiency and ease-of-use for both staff members and students.
- Assisted in the preparation of various reports such as enrollment trends, class sizes, and demographic information for school improvement initiatives.
PEIMS Clerk/School Registrar/Front Desk Receptionist
Royal Public School
12.2023 - Current
- Increased accuracy in financial reporting by closely monitoring budgetary allocations and expenditures related to PEIMS operations.
- Reduced errors in student records by meticulously verifying and updating demographic information as needed.
- Enhanced the efficiency of the PEIMS process by implementing new software tools and streamlining workflows.
- Contributed to the overall success of the district by consistently delivering accurate, timely, and compliant PEIMS submissions.
- Managed sensitive student data securely, adhering to FERPA guidelines and maintaining strict confidentiality at all times.
- Helped maintain a positive working environment by fostering open communication and teamwork among all PEIMS staff members.
- Served as a valuable resource for school personnel seeking guidance on state reporting policies, data submission protocols, and SIS functionality.
- Improved data accuracy by conducting thorough reviews of PEIMS submissions and making necessary corrections.
- Developed comprehensive user manuals for staff members, improving their understanding of PEIMS processes and requirements.
- Maintained up-to-date knowledge of state reporting requirements, ensuring compliance with all relevant regulations.
- Efficiently maintained historical archives of school records, facilitating easy retrieval when necessary for administrative purposes or legal requests.
- Assisted in training new team members on proper PEIMS procedures, contributing to a more efficient work environment.
- Facilitated smooth transitions during academic year changes by overseeing updates to course codes, schedules, and enrollment records within the SIS.
- Played a crucial role in meeting state reporting deadlines through diligent tracking and submission of required documentation.
- Ensured seamless communication between departments by serving as the primary point of contact for PEIMS-related inquiries.
- Maintained accurate records of all absences, truancy issues, and disciplinary actions.
- Developed exceptional time management, relationship building, and organizational skills from working in busy school setting.
- Called parents and guardians to inquire about late or truant students.
- Pleasantly greeted all office visitors and asked open-ended questions to determine needs.
- Input daily attendance information into office database for approximately 500-student school.
- Managed and organized documents for data entry tasks.
- Used computer software to store and retrieve data.
- Checked for accuracy by verifying data and records.
- Followed data entry protocols, rules and regulations.
- Corrected data entry errors to prevent duplication or data degradation.
- Created spreadsheets for more efficient recordkeeping.
- Managed documents by organizing forms, making photocopies, filing records, preparing correspondence, and creating reports.
- Compared transcribed data with source document to detect and correct errors.
- Contributed to the development of school policies by providing input on registration procedures, attendance tracking, and transcript management.
- Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
- Maintained organized and clean front office area to create professional and welcoming environment for visitors and employees.
- Scheduled, coordinated and confirmed appointments and meetings.
- Delivered outstanding first impressions by warmly greeting visitors upon arrival at the front desk.
- Managed high-volume phone calls, directing inquiries to appropriate personnel for prompt resolution.
- Enhanced customer satisfaction by providing efficient and professional front desk services.
- Supported administrative tasks such as filing, data entry, and document preparation for more efficient office workflow.
- Handled sensitive customer information with confidentiality, adhering to company privacy guidelines.
- Completed all tasks in compliance with company policies and procedures.
- Resolved customer issues quickly and notified supervisor immediately when problems escalated.
- Expedited check-in and check-out procedures for guests, ensuring seamless experiences during their visits.
- Completed data entry and filing to keep records updated for easy retrieval.
- Developed strong working relationships with team members, fostering a positive work environment.
- Tracked important information in TRex, Teal, Raptor, Teacher Portal Admin spreadsheets and ran reports or generated graphs using data.
Education
High School Diploma -
Victory Learning Center
San Antonio, TX01.2013
Skills
- Attendance Clerk
- Paraprofessional
- PEIMS Data Clerk
- Six week reports
- Report cards
- Progress report
- Schoolmen
- Excel
- Microsoft Word
- Typing
- Faxing
- Distributes mail
- Positive Attitude
- Time Management
- Organizing and Categorizing
- Office Administration
- Excel spreadsheets
- Scheduling
- Filing and data archiving
- Spreadsheet Creation
Languages
Spanish
Professional Working
Timeline
PEIMS Clerk/School Registrar/Front Desk Receptionist
Royal Public School
12.2023 - Current
Office Assistant
Brooks Academy
PEIMS Data Clerk
Jubilee Academies
Data Entry Clerk/Front Desk Receptionist/Registrar
Southwest Preparatory School
School Registrar
Leal Middle School (HISD)
High School Diploma -
Victory Learning Center
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