Quote
Summary
Overview
Work History
Education
Skills
Activities
Timeline
Work Availability
Work Preference
Accomplishments
BusinessAnalyst
Crystal Winters

Crystal Winters

Kansas City,KS

Quote

“To handle yourself, use your head; to handle others, use your heart.”
- Eleanor Roosevelt

Summary

Seasoned Payroll Specialist bringing 20 years' experience in accounting and operations management. Proven history of achievement and innovation coupled with outstanding work ethic, commitment and loyalty. Strong track record of effective leadership, collaborative teamwork and articulate communication. Highly adept with key strengths in payroll administration functions, including discrepancy research, regulatory guidelines adherence, complex processing procedures and program management.

Overview

21
21
years of professional experience

Work History

Lead Payroll Administrator

J&J Worldwide Services
02.2023 - Current
  • Collaborated with finance department to determine accurate payment of taxes and deductions.
  • Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
  • Collaborated closely with HR department to maintain employee records, ensuring accurate deductions, withholdings, and benefit calculations.
  • Processed payroll garnishments such as tax liens and child support.
  • Liaised with external auditors during annual reviews, ensuring full compliance with financial regulations relating to payroll activities.
  • Resolved complex payroll issues promptly, maintaining strong relationships with employees and managers while upholding company policies.
  • Oversaw year-end processes including W-2 production and distribution, ensuring accurate tax reporting for all employees.
  • Trained and mentored new payroll staff to apply best practices and follow department procedures.
  • Reduced errors in payroll processing by implementing thorough audit procedures and cross-checks prior to finalization.
  • Processed manual checks for employees in accordance with company policies.
  • Assisted in budgeting processes by providing accurate employee compensation data for various departments within organization.
  • Managed team of payroll specialists, providing guidance and mentorship to ensure timely and accurate processing of all payrolls.

Senior Payroll Analyst

Kansas City Southern Railway
01.2022 - 02.2023
  • Analyzes system issues including finding root causes, and testing system enhancements, changes, and fixes During software conversion to increase usability
  • Processes and audits gross pay calculations for over 6500+ employees to ensure compliance with union labor contract rules and SOX controls
  • Monitors employee position data and interfaces to ensure accurate pay calculations, as well as testing/implements system, changes to support payroll in Kronos timekeeping system.
  • Ensures accurate entry of tax forms, deductions, and direct deposit information into SAP.
  • Provides other payroll functions, including taxes, and garnishments
  • Manages all AP vendor master maintenance and requests
  • Performs ad hoc reporting, analysis, and special projects.
  • Coordinated efforts between HR and IT departments to improve data security measures related to sensitive payroll information, safeguarding employee privacy.
  • Developed and implemented new payroll policies and procedures according to changing laws and regulations.
  • Conducted internal audits of payroll records to identify errors and discrepancies, ensuring accurate payments for all employees.

Corporate Payroll Manager

Tutera Senior Living
04.2021 - 01.2022
  • Oversee preparation, documentation, and disbursement of payroll, payroll taxes, and employee benefit deductions for approximately 4,600 employees across multiple states and locations.
  • Supervise payroll team of 10 while working to improve processes and efficiency
  • Research and respond to escalated and more complex inquiries from employees on payroll issues
  • Serve as primary point of contact with payroll vendors, tax filing service vendors, and unemployment claims management vendor
  • Provide supporting reports and data for SOX Compliance, HR and Finance audits
  • Processing for processing month-end general ledger journal entries
  • Reconciles and audits tax payments and tax filings to ensure accuracy.
  • Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
  • Processed retroactive pay adjustments and other special payments to make up for compensation shortfall in previous pay period.
  • Utilized advanced Excel skills to create custom reports for management, providing valuable insights into payroll data.
  • Reduced payroll errors through meticulous attention to detail and thorough auditing practices.
  • Continuously assessed current policies and procedures, recommending improvements to streamline operations and optimize efficiency.

Payroll Accountant

Tyson Foods
01.2020 - 04.2021
  • Process and maintain records of weekly and bi-weekly payroll for 1500+ employees in SAP and Kronos for hourly and non-exempt employees
  • Run all accounting reports and maintaining Sarbanes Oxley compliance and SAP reporting
  • Administer all employee vacation and leave and ensuring adherence to all company and union guidelines
  • Track and report all purchase card audits to ensure adherence to policy guidelines
  • Collaborate with local purchasing agents to ensure outstanding purchase orders are kept up to date and ensure timely receiving of goods and issuance of purchase orders
  • Maintained compliance with federal, state, and local tax regulations by staying up-to-date on changes and adjusting payroll systems accordingly.
  • Managed year-end procedures such as W-2 distribution and tax reporting, ensuring accuracy of documents for all employees.
  • Developed comprehensive training materials for new team members to quickly learn company-specific payroll procedures.
  • Collaborated with HR department to ensure smooth onboarding of new hires, setting up employee profiles in payroll system.
  • Provided journal entries and performed accounting on accrual basis.
  • Reduced errors in payroll processing by conducting thorough audits and reconciliations of records.

Corporate Payroll Administrator

Dairy Farmers of America
07.2019 - 01.2020
  • Accountable for day-to-day full cycle payroll processes to ensure timely, compliant, and accurate payroll of 10,000+ employees on various pay schedules
  • Input and/or upload and verify all payroll entries including deductions, earnings, gross-ups, garnishments, new hires, terminations, taxes, adjustments, and manual checks in ADP payroll system
  • Creating, reviewing, and analyzing pre-transmission and post-transmission payroll audit reports
  • Set up and maintain Federal, State, and Local tax accounts in multiple states.
  • Resolve payroll tax issues by working with Federal, State, and Local agencies and ADP Tax Services
  • Understand, research, and quickly and accurately resolve any tax notices and identify situations that call for amended returns.
  • Developed custom spreadsheets that improved efficiency when calculating commissions, bonuses, or other special pay circumstances.
  • Facilitated year-end reporting by preparing accurate W-2 forms for all employees within required deadlines.
  • Managed employee records on database to maintain accuracy and updated information.

Payroll Specialist

Turner Unified School District
09.2017 - 01.2019
  • Performed all record-keeping and payroll processing activities, including computing wage and overtime payments, calculating and recording payroll deductions, and processing requests for paycheck advances, garnishments, and terminations
  • Accountable for all payroll tax activities, including compliance and filing of local, state, and federal tax returns
  • Became only point of contact for all payroll-related issues or inquiries
  • Handled employee requests, and service calls and processed weekly payroll for 650+ employees along with pay increases, direct deposits, garnishments, W-2s, and tax information
  • Administered district's social media accounts and website updates
  • Training all new employees, both salaried and hourly in timekeeping system and HR process for district during conversion from paper timecards to new payroll system.
  • Reduced payroll errors by conducting thorough audits and resolving discrepancies in timely manner.
  • Partnered with external auditors during annual audit cycles, ensuring accurate representation of payroll records.
  • Prepared year-end reports for W-2s and 1099s, ensuring accuracy and timeliness in tax filing.
  • Oversaw transition to new payroll software platform, minimizing downtime during implementation phase.
  • Researched payroll errors and processed payments for federal and state taxes, social security, Medicare and various employee deductions, annuity contributions, and retirement plan withholdings.
  • Developed and implemented new payroll policies and procedures according to changing laws and regulations.

Staff Accountant/ Office Coffee Manager

Canteen North America
04.2013 - 09.2017
  • Performed financial calculations such as amounts due, interest charges, balances, discounts, equity, and principal
  • Formulated, prepared, and issued bills, invoices, and account and financial statements with 30% increased efficiency to ensure timely deliverables
  • Complied with federal, state, and company policies, procedures, and regulations regarding financials, sales, and inventory management
  • Updated payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, job titles, and department/division transfers
  • Calculating commissions for driver positions and verifying against sales reports
  • Managed full staff of Drivers delivering coffee service throughout Kansas City Metro area
  • Evaluated staff performance and all training regarding daily operations and conducted face-to-face check-ins daily.
  • Cooperated with senior leaders to create operating budgets and initiate financial planning.
  • Collaborated with cross-functional teams to identify potential cost-saving measures, resulting in improved company profitability.
  • Assisted in budget preparation, providing accurate forecasts for revenue and expenses based on historical trends.

Office Manager/Bookkeeper

Lisa's Tax and Bookkeeping
10.2002 - 05.2012
  • Entering data of all financials into QuickBooks for multiple clients and running all financial reports weekly, monthly and quarterly for tax and business purposes
  • Creating all daily & weekly bank deposits and reconciliations
  • Accountable for all aspects of accounts payable, receivable, and payroll for small to medium-sized businesses
  • Schedule & conduct client meetings for Tax and Bookkeeping clients to obtain data
  • Conduct all training for new and previous employees to keep knowledge of generally accepted accounting practices up to date
  • Supervised staff of eight making sure that all business needs were met.
  • Established team priorities, maintained schedules and monitored performance.
  • Coached new hires on company processes while managing employees to achieve maximum production.
  • Delivered performance reviews, recommending additional training or advancements.

Education

High School Diploma -

Turner High School
Kansas City, KS
05.2002

Skills

  • Proficient with HR and Payroll software
  • Team player
  • Excellent time management skills
  • Conflict management
  • Data analytics
  • Payroll Tax Filing
  • Payroll Auditing
  • Timekeeping Systems

Activities

  • Literature
  • Art
  • Yoga
  • Biking
  • Travel

Timeline

Lead Payroll Administrator

J&J Worldwide Services
02.2023 - Current

Senior Payroll Analyst

Kansas City Southern Railway
01.2022 - 02.2023

Corporate Payroll Manager

Tutera Senior Living
04.2021 - 01.2022

Payroll Accountant

Tyson Foods
01.2020 - 04.2021

Corporate Payroll Administrator

Dairy Farmers of America
07.2019 - 01.2020

Payroll Specialist

Turner Unified School District
09.2017 - 01.2019

Staff Accountant/ Office Coffee Manager

Canteen North America
04.2013 - 09.2017

Office Manager/Bookkeeper

Lisa's Tax and Bookkeeping
10.2002 - 05.2012

High School Diploma -

Turner High School

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference

Work Type

Full TimeContract Work

Location Preference

Remote

Important To Me

Work-life balanceCareer advancementHealthcare benefitsFlexible work hoursPaid time offWork from home option

Accomplishments

  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Supervised team of ten staff members.
  • Completed all quarterly payroll tax reconciliations, including 941s, FUTA and SUTA and annual W-2 filings.
  • Implemented web-based human resources and time sheet system to minimize errors and cost while improving payroll efficiency.
  • Consistently received positive performance reviews.

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Crystal Winters