CRYSTAL L. WILSON
Midway,UT
Summary
Self-motivated and versatile Accounts Payable Specialist with valuable experience in both full cycle AP functions and system implementation. Strong ability to work both independently and collaboratively within an organization to achieve company success. Focused on driving best practices and overall process improvements.
Overview
9
9
years of professional experience
Work History
Accounts Payable Support Specialist
Flock Safety
05.2023 - Current
- Developed a check request form for one time payments and departmental use where no request for purchase is necessary
- Initiated the creation of an open PO report to assist FP&A partners with month-end closing activities related to accruals
- Work closely with FP&A, Procurement, and NetSuite Administrator to provide transparency on workflow processes and identify challenges
- Efficiently and effectively communicate with business partners at all levels of the organization by responding to Slack, Coupa comments and emails in a timely manner
- Continually provide education on Coupa processes and guide users to Procurement best practices through consistent use of training guides, creating Slack video clips, and blanketed email communications for PO requirements
- Provide supporting documentation to the accounting team as needed during month end close or special projects such as audit
- Problem-solve accounts payable questions on behalf of internal team members, management and vendors
- Review invoices and check requests for accuracy, completeness, and conformity to company policy
- Investigate discrepancies between purchase orders, receiving documents, and vendor invoices
- Maintain accurate vendor records to ensure proper 1099 reporting at the end of each fiscal year
- Perform ad hoc reporting as needed
Accounts Payable Specialist
Olive AI, Inc
08.2021 - 05.2023
- Single point of contact for all aspects of Accounts Payable within the organization
- Managed the entire process of AP from invoice entry to payment disbursements
- Created weekly AP Aging report to determine payment applications
- Ensured invoice coding accuracy with correct posting period
- Responded to vendor and internal inquiries in a timely manner
- Supplied invoice accrual report for month end process
- Prepared and processed 1099 submissions at year-end
- Reviewed and processed employee expense reports for 250+ team members in Expensify
- Monitored adherence of the travel and expense policy
- Provided thoughtful contribution to policy and procedural updates
- Worked directly with Procurement Manager to implement new procure to pay software Coupa
- Collaborated across teams on the integration of Coupa to ensure accuracy of chart of accounts, billing string, and approval groups
- Conducted user acceptance testing for Coupa implementation and provided direct feedback to consulting firm on any integration issues
- Trained and assisted internal users on the purchase order process and general procure to pay governance
- Tracked and managed PO approvals
- Processed and redistributed electronic mail
- Performed ad hoc duties on a daily basis
Accounts Payable Specialist
Powdr Corp
Park City, UT
02.2019 - 08.2021
- Processed high volume of invoices daily with efficiency and accuracy
- Produced weekly check runs with an average of $5M in payables in both USD/CAD
- Facilitated wire transfers to international suppliers and maintained proper records
- Composed and distributed financial reports to Executives and Treasury staff to communicate payment batch totals
- Entered vendor information into ERP with accuracy
- Managed W9 record keeping for year end reporting
- Assisted with Form 1099 preparation
- Issued monthly bank reconciliations using Blackline software
- Participated in monthly financial meetings to review prior month end closing statements and resolve discrepancies
- Resolved vendor inquires in a timely manner
- Assisted with implementation of new P2P software Coupa
- Trained and educated users on Coupa processes
- Updated process documentation for all AP related functions
Accounting/Payroll Clerk
Sundance Mountain Resort
Provo, UT
08.2015 - 12.2018
- Processed payroll for up to 1,000 employees maintaining a high level of confidentiality
- Finalized time off requests and hours worked ensuring there were no missed punches
- Entered tips and commissions and compared data for accuracy
- Hand keyed payroll adjustments and processed manual checks for terminations
- Initiated garnishment's and calculated deductions as well as communicated this information to the employee directly
- Implemented steps to further ensure the accuracy of payroll by including two additional reports which alleviated missing time punches and terminated employees getting paid
- Coordinated with HR and designed a process of tracking pay checks more effectively reducing the need to reproduce checks due to them being lost or never mailed
- Tracked and managed thousands of dollars in petty cash and capital expenditures for the resort
- Established a new procedure of exchanging money in the safe to ensure accuracy and safety of cash handling
- Tightened financial and safety controls by introducing a new protocol for keys
- Accelerated month end processes by performing weekly audits instead of monthly
- Assumed role of primary AP processor while an electronic invoicing (AVIDXCHANGE) system was integrated
- Facilitated AP check runs autonomously
- Increased efficiencies in the chargeback process utilizing electronic reporting
Education
BACHELOR OF SCIENCE -
BALL STATE UNIVERSITY
Skills
- Business Partnering
- Highly organized
- Strong attention to detail
- Proficient at multi-tasking
- Self-driven
- Excellent written/verbal ability
- Solid work ethic
- Effective time management
Software
- NetSuite
- Coupa
- Tipalti
- AvidXchange
- Microsoft Dynamics GP
- Expensify
- Navan
- Teampay
- TripActions
- Google Suite
- Microsoft Office
Timeline
Accounts Payable Support Specialist
Flock Safety
05.2023 - Current
Accounts Payable Specialist
Olive AI, Inc
08.2021 - 05.2023
Accounts Payable Specialist
Powdr Corp
02.2019 - 08.2021
Accounting/Payroll Clerk
Sundance Mountain Resort
08.2015 - 12.2018
BACHELOR OF SCIENCE -
BALL STATE UNIVERSITY
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