Cyndy Noriega
Tucson,AZ
Summary
Professional administrator with proven ability to streamline operations and enhance productivity. Adept at coordinating teams, managing resources, and driving projects to successful completion. Strong focus on collaboration, problem-solving, and adapting to changing needs. Skilled in office management, strategic planning, and effective communication.
Overview
17
17
years of professional experience
Work History
Administrator, Business- Finance
UArizona College of Optical Science
01.2020 - Current
- Successfully managed a Business Office in which $37m worth of operational transactions were processed.
- Effectively trained Administrative and Accounting staff to follow UA and grant policies and procedures.
- Advise Staff of professional development opportunities to increase their knowledge and share their learning with fellow colleagues and make suggestions for operational improvements.
- Prepare multimillion-dollar financial reports for all departmental accounts (State, Program Fee’s, Discretionary, Sponsored and foundation) to include projections based on the Department and College current financial profile.
- Reconcile Payroll to account for all payments to employees and salaries are charged accordingly to each account based on established efforts.
- Effectively communicate with staff, faculty and upper management.
- Prepare reports or tasks as delegated by Sr. Leadership.
Business Manager/Accountant Principal
UArizona Mathematics Department
01.2018 - 07.2020
- Review State lines to ensure the Budget lines are accurately funded and there are no overages or shortages. Research any discrepancies and find solutions.
- Prepare Budget reports for Auxiliary and Service Units to include projections in revenue based on services being rendered and encumber operational expenses.
- Supervised and effectively trained accounting staff and student assistants.
- Maintain budgets for events such as colloquiums, weekly seminars, daily tea’s, faculty and staff meetings, to ensure expenditures are within the budgeted amount.
- Review, approve, and monitor operational account transactions, balances and account reconciliation for appropriate spending and compliance with UA, Industry, State and Federal agencies.
- Post Staff, Appointed and Faculty positions via UA Career Track and Talent.
- Process new hires, terminations, FTE changes, salary changes, additional jobs, supplemental compensation, etc.
- Submit all required new hire paperwork to include i-9 e-verification process.
- Process Visa Requests for current and new employees.
- Process FML documents and send all corresponding documents to Human Resources.
Accountant, Associate
UArizona Enrollment Management
03.2013 - 01.2018
- Prepare Quarterly Expense Reports for Enrollment Management.
- Review, approve, and monitor operational account transactions, balances and account reconciliation for appropriate spending and compliance with UA Financial Services policies and regulations.
- Prepared detailed journal entries as needed, supporting accurate record-keeping initiatives.
- PCI Compliance- Ensured PCI book was kept up to date and submitted the required documents during PCI compliance audits.
- Prepare and process travel reimbursements, employee expense reimbursement, pcard transactions, general error corrections, transfer of funds, internal billings, purchase requisitions, etc. via UAccess Financials.
- Prepare and process foundation checks for UA employees and vendors.
- Submit all required new hire paperwork to include i-9 e-verification process.
- Post Staff and Appointed positions via UA Career Track.
- Process new hires, terminations, FTE changes, salary changes, etc. via UAccess Employee.
- Receive and Process I-9 documentation via UAccess Employee.
- Verify employment via U.S. Department of Homeland Security E-Verify webpage.
Office Specialist Sr.
UArizona Parking and Transportation
03.2011 - 03.2013
- Prepared and reconciled 50 PCard transactions a day by associating accounts and object code
- Processed renewal of Vendor contracts for new Fiscal year
- Level I and Level II certification in Crystal reports
- Created Dashboards on UAccess Analytics for the Business Office to run effective expenditure reports.
- Analyzed and reconciled student payments between Parking and Transportation and UAccess Financials using in house software.
- Prepared and processed payroll in and payroll out, for payroll deduction of all UA employees parking permits.
- Established all sub object codes and project codes in UAccess Financials
- Issued Requisitions, IBF’s & Disbursement Vouchers
- Audit Petty cash monthly and prepared disbursement voucher for reimbursement
- Research customer accounts in Flex (PTS parking software)
- Accounts Payable: such as payment of invoices, get appropriate approvals for payments of invoices; prepare invoices for Business Manager to approve via UAccess Financials
- Assisted with the testing of Parking and Transportation in house payroll and student payment programs.
- Ordered office supplies for the department via AZBuyways and any Store orders as needed by the department
- Assisted the Collections Office by researching & attaching AZ & out of state plates to a University affiliate via MVD, UAccess Student & UAccess Analytics.
- Billing of all past due citations to students, employees, vendors, and contractors
Office Manager
Purcell Tire & Rubber
08.2008 - 03.2011
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Processed and submitted payroll for twelve employees
- Distributed three employees time between two stores to include over time being charged to the appropriate store.
- Processed employee terminations via Purcell intranet
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Collected on delinquent customer accounts
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Provide store manager profit loss reports and gave precise explanation as for the profit loss.
- Analyzed customer ranking reports for highest most profit gain and reported analysis upper management.
- Gathered the monthly sales reports on the Maddenco point of sales program for store managers
- Analyzed back order reports, customer order reports and current inventory in order to be able to supply customer with the product they needed according to their delivery schedule.
- Maintain an up to date calendar for the managers and report it to the Vice Presidents
- Prepared proposals for store managers to present to customers.
- Translate from Spanish to English and vice versa for the Company and its customers.
Education
Bachelor of Arts - Spanish And Portuguese Minor in General Business
University of Arizona
Tucson, AZ05-2007
Skills
- Customer service
- Documentation and reporting
- Employee supervision
- Attention to detail
- Recordkeeping and file management
- Team building and leadership
- Staff management
Languages
Spanish
Native or Bilingual
Timeline
Administrator, Business- Finance
UArizona College of Optical Science
01.2020 - Current
Business Manager/Accountant Principal
UArizona Mathematics Department
01.2018 - 07.2020
Accountant, Associate
UArizona Enrollment Management
03.2013 - 01.2018
Office Specialist Sr.
UArizona Parking and Transportation
03.2011 - 03.2013
Office Manager
Purcell Tire & Rubber
08.2008 - 03.2011
Bachelor of Arts - Spanish And Portuguese Minor in General Business
University of Arizona
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