Cynthia Bellucci Uddo

Managed accounts payable and accounts receivable, including payroll. Human Resource responsibilities included hiring and managed all company benefits. Supervised on-site constructions projects. Coordinated with buyers and legal on real-state contracts to execute closings on time

• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
• Provided clerical support to company employees by copying, faxing, and filing documents.
• Maintained office supplies inventory by checking stock and ordering new supplies.
• Responded to inquiries from callers seeking information.
• Maintained a clean and welcoming office environment, fostering positive impressions among clients and visitors alike.
• Created and updated records and files to maintain document compliance.
• Sorted, opened, and routed mail and deliveries to meet business requirements.
• Improved customer satisfaction ratings by promptly addressing inquiries via phone, email, or in-person visits.
• Expedited invoice processing, ensuring accurate recording of financial transactions in the accounting system.
• Ensured timely completion of projects with diligent task prioritization, delegation, and followup.
• Delivered top-notch administrative support to office staff, promoting excellence in office operations.
• Safeguarded company information by maintaining strict confidentiality in handling sensitive documents and records.
• Reduced errors in documentation by meticulously proofreading and editing written materials.
• Managed accounts payable and receivable to gain better sense of overall financial stability and liquidity.
• Restocked supplies and submitted purchase orders to maintain stock levels.
• Streamlined office processes by implementing efficient filing and organizational systems.
• Routed business correspondence, documents, and messages to correct departments and staff members.
• Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.
• Recorded and tracked operational expenses to identify and eliminate wasteful spending.
• Offered technical support and troubleshot issues to enhance office productivity.
• Enhanced team collaboration by effectively scheduling meetings and coordinating calendars for multiple executives.
• Authored business documents to organize and emphasize information quickly and effectively.
• Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Facilitated smooth communication between departments, acting as a liaison to ensure prompt resolution of issues.
• Aided human resources in recruiting efforts by screening resumes, scheduling interviews, and gathering feedback from hiring managers.
• Conducted research to assist with routine tasks and special projects.
• Supported executive decision-making by preparing comprehensive reports on office performance metrics.
• Screened visitors and issued badges to maintain safety and security.
• Set up conference rooms, technology, and materials to facilitate meetings.
• Drafted agendas, recorded minutes and generated documents to facilitate meetings.
• Elevated overall productivity levels through consistent maintenance of electronic filing systems and shared document repositories.
• Strengthened relationships with vendors to negotiate favorable contract terms that benefited the organization financially.
• Coordinated travel arrangements for executives while adhering to budgetary guidelines and preferences.
• Assisted management with budget preparation, providing detailed data analysis to support informed fiscal decisions.
• Optimized workflow efficiency by researching and implementing appropriate software tools for various administrative tasks.
• Identified communication channels to set roadmap to distribute information.
• Contributed to cost savings through diligent monitoring of office supplies inventory and placing orders when necessary.
• Managed complex schedules for conference room bookings ensuring that everyone had access to the necessary resources for meetings.
• Boosted employee morale by planning and executing engaging company events and team-building activities.
• Streamlined new employee onboarding process, reducing ramp-up time for incoming staff members.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Scheduled office meetings and client appointments for staff teams.
• Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Restocked supplies and placed purchase orders to maintain adequate stock levels.
• Created and maintained databases to track and record customer data.
• Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
• Executed record filing system to improve document organization and management.
• Processed customer orders accurately and within agreed timeframes to meet service standards.
• Assisted development and implementation of new administrative procedures.
• Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
• Sorted and distributed office mail and recorded incoming shipments for corporate records.
• Developed strategies to streamline and improve office procedures.
• Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
• Drafted correspondence and other documents for CEO and department heads in company's voice.
• Managed department budgets and generated financial reports for management review.
• Managed filing system, entered data and completed other clerical tasks.
• Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
• Assisted coworkers and staff members with special tasks on daily basis.
• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
• Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
• Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
• Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
• Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
• Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
• Opened and properly distributed incoming mail to promote quicker response to client inquiries.
• Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
• Volunteered to help with special projects of varying degrees of complexity.
• Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
• Liaised between clients and vendors and maintained effective lines of communication.
• Transcribed and organized information to assist in preparing speeches and presentations.
• Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
• Established administrative work procedures to track staff's daily tasks.
• Performed research to collect and record industry data.
• Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
• Surpassed team goals by partnering with colleagues to implement best practices and protocols.
• Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
• Facilitated timely delivery of special projects to meet organizational and departmental objectives.

• Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
• Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
• Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
• Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
• Handled scheduling for executive's calendar and prepared meeting agenda and materials.
• Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
• Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
• Organized travel arrangements, ensuring smooth transitions for executives during business trips.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
• Scheduled appointments and handled calenders for senior leadership.
• Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
• Seamlessly interacted with colleagues to plan and complete special projects.
• Gathered documents, data, and formulated analytics to prepare issues for discussion and reports for review.
• Organized and updated schedules for executives.
• Enhanced communication between departments through proactive coordination of meetings and events.
• Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
• Ensured timely completion of projects by monitoring progress against deadlines, providing updates to executives as needed.
• Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
• Documented and distributed meeting notes to identify, analyze, and improve workflows.
• Screened calls and emails and initiated actions to respond or direct messages for managers.
• Drafted professional correspondence on behalf of executives, fostering strong relationships with clients and partners alike.
• Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
• Assisted in the development of presentations, effectively conveying crucial information to stakeholders.
• Streamlined office operations by implementing efficient filing systems and managing executive calendars.
• Fostered a positive work environment by addressing employee concerns and facilitating team-building activities.
• Offered assistance, collaboration and clerical support to auditors throughout entire review process.
• Implemented updated policies and practices for organization and monitored effect.
• Coordinated complex annual meeting involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
• Updated spreadsheets and created presentations to support executives and boost team productivity.
• Used software to coordinate meetings, appointments, and tasks senior executives.
• Coordinated staff training programs, improving overall efficiency within the company through skill development.
• Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.
• Increased productivity with the implementation of digital tools for document management and collaboration.
• Conducted research on industry trends, providing valuable insights to support strategic decisionmaking.
• Handled confidential and sensitive information with discretion and tact.
• Answered high volume of phone calls and email inquiries.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Organized and coordinated conferences and monthly meetings.
• Screened calls and emails and responded accordingly to support executive correspondence.
• Used advanced software to prepare documents, reports, and presentations.
• Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Facilitated training and onboarding for incoming office staff.
• Supported business and hospitality needs of corporate partners and staff during meetings and company events.
• Transcribed meeting minutes to support sales, business development and senior management teams.
• Conducted research and analyzed data to provide detailed reports on various business topics.
• Developed and maintained automated alert systems for important deadlines.
• Filed paperwork and organized computer-based information.
• Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
• Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
• Updated and maintained confidential databases and records.
• Coordinated events and worked on ad hoc projects.
• Promoted team productivity by keeping supplies organized and well-stocked.
• Worked with senior management to initiate new projects and assist in various processes.
• Upheld strict timetables by maintaining accurate, balanced calendars.
• Volunteered to help with special projects of varying degrees of complexity.
• Took notes and dictation at meetings.
• Created and managed office systems to efficiently deal with documentation.
• Screened personal and business calls and directed to appropriate party.
• Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
• Wrote reports, executive summaries and newsletters.
• Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
• Led staff and vendors in providing high level of service for owner and guests.
• Used QuickBooks to produce monthly invoices, reports, and other deliverables.

• Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
• Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
• Maintained computer and physical filing systems.
• Updated reports, managed accounts, and generated reports for company database.
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
• Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
• Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
• Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
• Evaluated employee records and productivity and submitted evaluation reports.
• Evaluated employee performance and conveyed constructive feedback to improve skills.
• Leveraged data and analytics to make informed decisions and drive business improvements.
• Managed senior-level personnel working in marketing and sales capacities.
• Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
• Created, maintained and updated filing systems for paper and electronic documents.
• Developed and maintained successful relationships with vendors, suppliers and contractors.
• Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
• Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
• Managed office operations while scheduling appointments for department managers.
• Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
• Streamlined office operations by implementing efficient filing systems and organizational strategies.
• Coordinated special projects and managed schedules.
• Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
• Controlled finances to lower costs and keep business operating within budget.
• Coached new hires on company processes while managing employees to achieve maximum production.
• Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
• Managed compliance to keep organization operating within legal and regulatory guidelines.
• Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
• Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
• Reported to senior management on organizational performance and progress toward goals.
• Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
• Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.
• Organized travel arrangements for executives by researching cost-effective options while accommodating individual preferences.
• Delivered performance reviews, recommending additional training or advancements.
• Implemented new software tools for streamlined project management, increasing efficiency in task completion across teams.
• Improved safety procedures to promote employee well-being and safety and protect company from potential liability.
• Improved employee retention rates by fostering a positive work environment and providing growth opportunities through training programs.
• Optimized workspace usage by reorganizing floor plans according to team needs and office layout constraints.
• Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
• Maintained professional demeanor by staying calm when addressing unhappy or angry customers.
• Established team priorities, maintained schedules and monitored performance.
• Used industry expertise, customer service skills and analytical nature to resolve customer concerns and promote loyalty.
• Assisted in organizing and overseeing assignments to drive operational excellence.