Summary
Overview
Work History
Education
Skills
Timeline
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CYNTHIA CUSANI

Clearwater,FL

Summary

Driven and resourceful administrative professional with 10+ years of experience assisting C-suite executives of global law firms in New York City. Proven track record supporting professional needs with well-organized precision and discretion. Successfully manages high-volume workloads in rapidly changing environments.

Overview

16
16
years of professional experience

Work History

Executive Assistant

AKIN GUMP STRAUSS HAUER & FELD LLP
01.2017 - 05.2021
  • Provided direct support to Chairperson of global law firm.
  • Scheduled all appointments, including meetings and calls in multiple time zones, maintained complex and fluctuating calendar.
  • Ensured Chairperson stayed on schedule for numerous calls and meetings throughout each day, provided materials for each scheduled appointment.
  • Screened all calls, emails and mail and initiated actions to respond or direct messages for managers.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Arranged all international and domestic business travel and prepared extensive, complex itineraries, arranged meetings and restaurant reservations in locations throughout the world, prepared and submitted all travel expenses.
  • Scheduled and tracked frequent meetings with firm clients and provided Chairperson with relevant materials, scheduled prep meetings with relationship partners prior to client meetings; assisted in scheduling monthly management committee meetings and scheduled regular meetings with firm’s practice groups and partners in charge of each office, tracked calendar invitations, printed out and organized all relevant materials prior to each meeting.
  • Scheduled and arranged meetings held at firm by outside organizations on which Chairperson served on board, collaborated with members of organization and firm's catering, office services and IT departments to secure all meeting needs.
  • Composed and transmitted internal and external correspondence and emails on behalf of Chairperson, made edits to PowerPoint presentations and various documents, including partnership agreements.
  • Scheduled yearly partnership compensation interviews, sent out and tracked calendar invitations, organized highly confidential documents for meetings, scheduled follow up appointments with each interviewee.
  • Assisted in scheduling interviews with lateral partner candidates and provided all relevant materials on candidate.
  • Scheduled and prepared Chairperson for outside speaking events and law school engagements and maintained list of all events.
  • Submitted expense reports and check requests, paid dues for yearly memberships, printed out daily emails and attachments, opened and prioritized daily mail, created and maintained multiple electronic contact lists, created and maintained electronic and manual filing systems, ordered and maintained office supply inventory.
  • Submitted and tracked insurance claims for Chairperson and her spouse, scheduled occasional family travel and prepared itineraries, purchased gifts on behalf of Chairperson for firm personnel and personal contacts.
  • Managed mail and both incoming and outgoing correspondence, mail, email and

Executive Assistant to General Counsel

Proskauer Rose LLP
01.2011 - 01.2017
  • Assisted General Counsel and one Litigation Partner of global law firm.
  • Maintained multiple calendars, made extensive travel and hotel arrangements, prepared complex itineraries, prepared expense reports, tracked expenses and reimbursements.
  • Prepared partner agreements and minutes of Executive Committee meetings.
  • Scheduled frequent client and internal meetings and made all necessary arrangements with catering and audio/visual departments.
  • Scheduled practice group meetings with multiple offices and made arrangements with catering and audio/visual departments, sent out invitations and tracked responses;.
  • Scheduled conference calls, case reviews with department associates;.
  • Performed heavy phone work including frequent client and media contact;.
  • Prepared client invoices and check requests for vendor invoices and tracked payment;.
  • Input and revised various documents and correspondence, composed various e-mails and correspondence, prepared pleadings for court filings, redacted documents for distribution;.
  • Tracked responses to department workshop invitations, prepared and distributed materials for department workshops;.
  • Opened and prioritized daily mail, printed out daily emails and attachments;.
  • Input attorney time records, created and maintained multiple electronic contact lists, and electronic and manual filing systems, ordered and maintained office supply inventory;.
  • Assisted General Counsel and his family with various personal matters.

Executive Assistant/Personal Assistant to Chairman

Proskauer Rose LLP
09.2005 - 01.2011
  • Assisted Chairman of global law firm.
  • Scheduled all appointments, including meetings and calls in multiple time zones, maintained 3 calendars.
  • Screened calls and emails and initiated actions to respond or direct messages to Chairperson or other managers.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes;
  • Arranged all business and personal travel (domestic and international), prepared extensive and complex itineraries; arranged meetings and restaurant reservations in locations throughout the world,
  • Performed heavy phone work including frequent client and media contact;.
  • Scheduled lateral candidate interviews and prepared materials;
  • Prepared expense reports, tracked expenses and reimbursements;
  • Arranged dinner parties and cocktail parties at Chairman's home for firm personnel.
  • Prepared check requests for payment of vendor invoices;.
  • Input and revised various documents and correspondence, composed transmittal letters and memoranda;
  • Opened and prioritized daily mail, printed out and prioritized daily emails and attachments;
  • Input attorney time records, maintained and updated electronic contact lists, created and maintained filing systems, ordered and maintained office supply inventory,.
  • Paid all personal household bills for two homes, purchased personal items for Chairman and his wife including gift buying for clients and personal friends,.
  • Organized financial materials at end of year in preparation for filing taxes, made deposits and transfers into checking and money market accounts;.
  • Scheduled and made all arrangements for various outside organizations in which Chairperson was involved;.
  • Scheduled medical appointments for Chairman; submitted and tracked medical insurance claims and flexible spending account claims for Chairman and his wife, set up various personal appointments;.
  • Assisted Chairman and his wife during renovation of primary home and secondary home, including creating and maintaining extensive ledger for tracking vendor invoices and payments, setting up accounts and making appointments with utility companies, arranging delivery of construction materials, home furnishings and décor, coordinating with architects regarding deliveries and payment of vendor bills;.
  • Scheduled appointments for home repair and ensured that all work was completed.

Senior Executive Assistant

MNTN

Education

Some College (No Degree) -

Berklee College of Music
Boston, MA

Boston University
Boston, MA

Skills

  • Event planning, travel arrangements, calendar management, Word 2016, Outlook 2016, Excel 2016, PowerPoint 2016, WebEx, Zoom, NetDocumentss, Filesite, OneFacility, Rendezvous, Replicon
  • Executive support
  • Administrative support
  • Strong problem solver
  • Schedule & calendar planning
  • Office administration
  • Meticulous attention to detail
  • Information confidentiality
  • Expense reporting
  • Scheduling
  • Calendar management
  • Interpersonal communication
  • Professional and mature
  • Travel coordination
  • Meeting planning
  • Travel arrangements
  • Excel spreadsheets
  • Document preparation
  • Proofreading
  • Advanced MS office suite
  • Resourceful
  • Project planning
  • Schedule management
  • File organization
  • Project management
  • Filing and data archiving
  • Invoice processing
  • Business administration
  • Strategic planning
  • Phone etiquette
  • Business correspondence
  • Conflict management
  • Appointment setting
  • Software knowledge
  • Spreadsheet tracking
  • Conference planning
  • Project oversight
  • Videoconference preparation
  • Business writing
  • Task delegation
  • Mail handling
  • Multi-line phone proficiency
  • Bookkeeping
  • Travel administration
  • Mail management
  • Extensive vocabulary
  • Legal administrative support
  • Logistics and schedule management
  • Articulate and well-spoken
  • Proper phone etiquette
  • Email management
  • Document handling
  • Time management
  • Reliable and responsible
  • Microsoft office
  • Executive schedule management
  • Problem-solving
  • Honest and dependable
  • Critical thinking
  • Travel arrangement coordination
  • Relationship building
  • Analytical thinking
  • Team leadership
  • Documentation and recordkeeping
  • Team coordination
  • Work prioritization
  • Calendar and scheduling software
  • File maintenance

Timeline

Executive Assistant

AKIN GUMP STRAUSS HAUER & FELD LLP
01.2017 - 05.2021

Executive Assistant to General Counsel

Proskauer Rose LLP
01.2011 - 01.2017

Executive Assistant/Personal Assistant to Chairman

Proskauer Rose LLP
09.2005 - 01.2011

Senior Executive Assistant

MNTN

Some College (No Degree) -

Berklee College of Music

Boston University

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CYNTHIA CUSANI