Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Cynthia Fonseca

Plainfield,IL

Summary

Experienced Business Manager with a strong ability to manage administrative, technical, executive, and office functions. Skilled in working under pressure and adapting to new situations and challenges. Exceptional interpersonal, organization, communication and relationship building skills.

Overview

22
22
years of professional experience

Work History

Business Manager

Feiereisel, Kasbohm & Wayne, LLC
06.2012 - Current
    • Oversee all aspects of HR functions including office management
    • Manage payroll and timekeeping to track hours and accurately pay employees.
    • Prepare and ensure client bills are processed in a timely and accurate manner in line with contract terms and billing rates
    • Collaborate with attorneys to utilize billing systems and client billing requirements
    • Configure and maintain electronic billing profiles, monitor Accounts Receivable (AR), and ensure timely billing and payment.
    • Process invoice payments and record information in account database.
    • Perform accurate and fully compliant monthly closing processes and journal entries.
    • Bank Reconciling and verifying entries and comparing system reports to balances.
    • Ensure confidentiality of financial matters and manage accounts payable/receivable transactions.
    • Monitor IOLTA and cash balances
    • Maintain all billing files, payments collected, and pending payment files
    • Maintain vendor and contractor records and kept proper W9 documentation on file
    • Support legal staff and attorneys as the single point of contact for invoicing
    • Open new files in accordance with client billing
    • Ensured that office processes were standardized, communications were regulated, filing systems were created, supply orders were handled, and administrative tasks were appropriately distributed and overseen.

Legal Administrative Assistant

Fraterrigo, Beranek, Feiereisel & Kasbohm
07.2002 - 08.2008
  • Provided litigation secretarial support to multiple attorneys simultaneously by efficiently prioritizing tasks according to urgency or deadline requirements.
  • Drafted and proofread pleadings and discovery response documents
  • Assisted attorneys with scheduling and preparing depositions
  • Scheduled meetings and calls with opposing counsel, clients, and witnesses
  • Maintained case files in hard copy and electronic file format
  • Received, screened, logged, and distributed incoming mail and packages and attached documents to case files
  • Proofread legal documents, contracts, and correspondence
  • Maintained confidentiality of records and documents during legal proceedings, including litigation, negotiations for settlement, and depositions
  • Collected and assembled materials, exhibits, and documents for court appearances, meetings, and hearings
  • Managed attorney's calendars and scheduled court appearances, appointments, and events.

Education

Associate of Arts -

Harold Washington College
Chicago, Illinois
06.2014

Paralegal Certification -

Harold Washington College
Chicago, Illinois
06.2002

Skills

  • Excellent communication
  • Strong organizational skills
  • Detail oriented
  • Efficient multitasker
  • Adaptability to flexibility
  • Client Relationship Management
  • Teamwork and Collaboration
  • Interpersonal Skills
  • Time management
  • Attention to detail

Languages

Spanish - Fluent in Verbal and Written

Timeline

Business Manager

Feiereisel, Kasbohm & Wayne, LLC
06.2012 - Current

Legal Administrative Assistant

Fraterrigo, Beranek, Feiereisel & Kasbohm
07.2002 - 08.2008

Associate of Arts -

Harold Washington College

Paralegal Certification -

Harold Washington College

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Cynthia Fonseca