Summary
Overview
Work History
Education
Skills
Additional Information
Timeline
Generic

Cynthia Lopez

Long Beach,CA

Summary

In search of new and challenging opportunities where I can utilize my knowledge and experience.

Overview

29
29
years of professional experience

Work History

Staff Accountant

RK Properties, Inc.
Long Beach, USA
06.2022 - Current
  • Initiate Wire & ACH payments for owner's personal, and corporate properties
  • Review accounts payable invoices for accuracy prior to payment processing
  • Process all bank reconciliations
  • Pay annual property taxes
  • Payroll processing for all independent contractors
  • Manage independent contractors' hours and schedules
  • Conduct monthly and year-end close processes, enhancing financial reporting timeliness
  • Bi Monthly PR to Ryan (Deckhand), Danielle (Chef), Merv (Boat Captain)
  • Pay Advance every 15th to Mel
  • Monthly payroll to Mel after she turns in timesheet
  • Quarterly payment of RK's life insurance premium-Make sure to transfer funds from 300 to 380 bank account prior to check being sent out
  • Assist Tanja & RJ with scheduling contractor work/projects for Toledo
  • Sent email to Blake/cc Tanja every 1st about reminder to turn in engine cycle hours per RK's request
  • Process 1st of the month WH rent check
  • Process 1st of the month Hangar rent for plane
  • Payables (403, 404, 425, 426)
  • Any special requests that come from RK/Tanja
  • Pay Advance every 15th to Mel
  • Monthly payroll to Mel after she turns in timesheet
  • PR to Matt H
  • (WH)
  • Assist Tanja & RJ with scheduling contractor work/projects for Corp Office
  • Stock coffee, drinks, and snacks
  • Distribute mail as needed
  • Book RK/MM Bimonthly PR
  • Update investor information given by Kaarin
  • Prepare ACH spreadsheets for upcoming distributions
  • Annual insurance for boats, registration for cars (Personal & RK Vintage Cars)
  • Dealer plates renewed every April
  • Work with Matt & Mel in getting them what they need to go directly to tag agency to renew
  • Assist Thang & Tanja with making insurance payments for RK Personal/Aviation/WH, and scanning policies into insurance folders in Vault
  • Promoted from A/R position
  • Generated financial reports for management review including income statement, balance sheet, cash flow statement.
  • Participated in continuous improvement initiatives to streamline accounting processes.
  • Analyzed balance sheets for mistakes and inaccuracies.
  • Prepared monthly account reconciliations for bank accounts, credit cards, and other balance sheet accounts.
  • Gathered banking transactions via statements, recorded activity in Excel format and reconciled balances.
  • Conducted monthly and year-end close processes, enhancing financial reporting timeliness.
  • Supported efficient accounting operations with high-quality administrative support.
  • Interacted with internal and external auditors to help complete audits and resolve issues.

Administrative Assistant

The Original Fish Company
Los Alamitos, USA
03.2021 - 05.2022
  • Provide administrative support for the Controller, and Human Resources/Property Manager
  • Ensure that general administrative responsibilities including, but not limited to phone coverage and typing are completed in a professional manner
  • Responsible for Administrative and Accounting functions of the rental properties
  • Process and mail rental invoices to commercial properties
  • Collect rent for the various rental properties (commercial and residential), and apply rent into QuickBooks
  • Communicate with tenants in a professional manner, and assist with updating lease documents
  • Accounts Payable for the Company's properties
  • Count restaurant change orders as they come in
  • Assist Human Resources in updating restaurant employee files (physical and electronic), onboarding of new employees, and termination paperwork
  • Enter timesheets and process payroll for maintenance staff
  • Responsible for restaurant Safety Meeting files
  • Responsible for recording seafood receiving temperatures, and shellfish tags for Quality Control
  • Enter and Post journal entries of monthly restaurant inventory into Compeat software
  • Filing, photocopying, and shredding as needed
  • Complete tasks and projects as required by the Company

Administrative Assistant

Robert Half Office Team
Long Beach, USA
07.2019 - 03.2021
  • Answer phones
  • Greet clients
  • Schedule appointments and maintain calendars in Outlook
  • Call on clients to confirm appointments and request supporting documents
  • Assist tax professionals with tracking 'work in process' and missing items
  • Data entry into Lacerte program as needed
  • Sort and deliver mail daily
  • Receive payments, and process check deposits in QuickBooks
  • Run check deposits to the bank
  • Scan and upload documents to the corresponding clients files in DMS
  • Prepare communications, such as emails, invoices, engagement letters, and other correspondence
  • Shred any confidential documents after scanned into DMS
  • To minimize the use of paper, direct clients to send their documents via email, electronic fax, and send QuickBooks files electronically
  • Keep front office neat and tidy

Development Staff Assistant (Database Specialist)

Catalina Island Conservancy
Long Beach, USA
08.2010 - 01.2019
  • Complete gift entry by accurately entering new or updating existing records with gift amounts, and assigning appropriate fund accounts, campaigns, designations, appeals or event codes
  • Process credit card payments received via mail, phone, and at fundraising events
  • Generate deposit slips and gift acknowledgement letters, process matching gifts, and attach pertinent documents to donor records
  • Work closely with the Accounting Department to provide detailed information for monthly reconciliation with MIP system, including deposits, stock/wire transfers, refunds and other related data
  • Generate weekly gift reports to support timely execution of donor stewardship strategies
  • Create and save data queries for reports, exports and mailing list preparation
  • Provide revenue information to support various reports including the Department's Quarterly Report for the Board of Directors
  • Provide advance and onsite support for key events (Ball and Art Show), including invite list bump-list preparation
  • Support marketing and communications efforts by providing periodic mail/e-mail lists
  • Respond to inquiries related to donations/payments, event attendance, refunds and other matters; provide excellent customer service to our members, donors, friends and staff
  • Perform data maintenance projects such as coding events, donor ratings, merging duplicate records, board/committee membership, and archiving data
  • Monitor and maintain data integrity
  • Assist Accounting staff with month-end and year-end closing, and collecting data requested from auditors
  • Identify and recommend changes in databases to support requirements for reporting and analysis; works in partnership with IT and CFO to implement changes
  • Provide training to all Abila F50 users and develop training manuals for reference
  • Maintain filing systems, both electronic and physical
  • Order and maintain office, mailing, and postage meter supplies
  • Perform other duties requested from Development management and Executive officers

Teller

US Bank
Avalon, USA
10.2008 - 03.2009
  • Provide excellent customer service to customers and non-customers
  • Process routine financial transactions such as deposits, withdrawals, advances, loan payments, merchant transactions, etc
  • Balance transactions and teller drawer daily
  • Cross-sell products when making sales referrals
  • Answer phones

Hotel Front Desk Clerk

Santa Catalina Island Company
Avalon, USA
07.2006 - 05.2007
  • Provide excellent customer service to current and future guests
  • Manage guest arrivals and departures
  • Handle Sales and Reservations of hotel and camping accommodations, hotel package specials, tours, and movie tickets
  • Aid guests with questions regarding hotel amenities and restaurant reservations
  • Perform administrative duties to include telephone calls and run reports on the computer system
  • Assist bell help and housekeeping staff when necessary
  • Work with housekeeping for updated room status and coordinate requests for maintenance and repair work
  • Address any guest concerns or complaints

Hotel Front Desk Clerk / Housekeeper

Two Harbors Enterprises / Santa Catalina Island Company
Two Harbors, USA
11.2005 - 04.2006
  • Provide excellent customer service to current and future guests
  • Handle Sales and Reservations of hotel, camp cabins, and tent camping accommodations, as well as hotel package specials
  • Manage guest arrivals and departures
  • Aid guests with questions regarding hotel amenities and restaurant reservations
  • Perform administrative duties to include telephone calls and run reports on the computer system
  • Clean and prepare hotel rooms and camping cabins for future guests
  • Remove linens and replenish room amenities on a daily basis
  • Driver of the courtesy shuttle van
  • Address any guest concerns or complaints
  • Prepare continental breakfast & the wine and cheese hour for guests

Administrative Assistant II / Accounts Payable Clerk

University of California
Irvine, USA
07.2005 - 11.2005
  • Prepare correspondence addressed to faculty and staff on behalf of the University Librarian
  • Process Purchasing paperwork, Travel, and Miscellaneous reimbursements
  • Purchase all office supplies
  • Process timesheets for Associate University Librarians and University Librarian
  • Schedule meetings for the University Librarian through Corporate Time
  • Make catering arrangements for various meetings or events
  • Match invoices with purchase orders and receivers, then input them into A/P system
  • Problem solving, and communicating with the Purchasing department on any discrepancies
  • Process reconciliation of all general ledger accounts
  • Process check deposits for Pathology department
  • General office duties such as answer and screen phone calls, and distribute mail, filing, assist doctors with FedEx shipments

Administrative Assistant / Accounts Payable Clerk

Headway Staffing
Newport Beach, USA
11.2004 - 06.2005
  • Prepare proposals to customers on behalf of President and Sales
  • Purchase all office and janitorial supplies
  • Assist Accounts Receivable with invoicing and month-end paperwork
  • Match invoices with purchase orders and receivers, then input them into A/P system
  • Problem solving, and communicating with vendors on any discrepancies
  • Perform general office duties such as filing, answer phones, etc

Data Entry Clerk

Spherion/UPS
Anaheim, USA
01.2002 - 12.2004
  • Create invoices for package audits (Domestic and International)
  • Research and Audit packages in UPS trucks
  • Maintain weekly Revenue Recovery reports in Excel and Access
  • Incorporated into high level/confidential meetings
  • Create and make copies of forms for auditors
  • Perform general office duties to assist Revenue Recovery management

Customer Service Coordinator

Spherion/UPS
Costa Mesa, USA
01.2004 - 11.2004
  • Maintain a high level of communication with clients
  • Transportation duties (i.e
  • Processing freight claims, scheduling)
  • Process credit and debit memos for invoice discrepancies, including returns
  • Order entry
  • Purchasing of department supplies
  • Trade show work, such as SEMA and IAS

Customer Service Rep II

Yokohama Tire Corporation
Fullerton, USA
05.2000 - 01.2004
  • Maintain a high level of communication with clients
  • Transportation duties (i.e
  • Processing freight claims, scheduling)
  • Process credit and debit memos for invoice discrepancies, including returns
  • Order entry
  • Purchasing of department supplies
  • Trade show work, such as SEMA and IAS

Facilities Assistant / Buyer

Multilayer Technology, Inc
Irvine, USA
04.1996 - 11.1999
  • Process all forms, correspondence, and letters for the Facilities Department
  • Purchase supplies for all departments, (i.e
  • Maintenance, Clean room, Stockroom, Environmental, and Office)
  • Enter, review, and receive all purchase orders in MAS90 system
  • Assist in the implementation and training of new communication software upgrades
  • Train all new clerical staff on phone and voicemail systems
  • Review all Sales purchase orders in Proms and file

Education

Diploma -

Valencia High School
Placentia, CA

Skills

  • General Ledger Accounting
  • Administrative Assistant
  • Accounts Payable
  • Accounts Receivable
  • Customer Service
  • Data analysis
  • Journal Entries
  • Microsoft Office
  • Outlook
  • QuickBooks
  • Yardi
  • Data entry
  • Abila Fundraising 50
  • Constant Contact
  • Converge
  • BidPal
  • Greater Giving
  • MAS90
  • 10-Key typing by touch
  • Adobe Acrobat Pro
  • Bank reconciliation
  • Payroll processing
  • 1099 employee setup
  • Vendor management
  • Vendor communication
  • Financial reporting

Additional Information

In the ten years I lived on Catalina Island, I was working 2 to 3 jobs at a time. The gaps in my tenure on the island are due to bartending in restaurants, and bars. I did not add them to my chronological resume because I am in search of a position in an office environment, and I would like my administrative, and accounting experience to be the main focus in my resume.

Timeline

Staff Accountant

RK Properties, Inc.
06.2022 - Current

Administrative Assistant

The Original Fish Company
03.2021 - 05.2022

Administrative Assistant

Robert Half Office Team
07.2019 - 03.2021

Development Staff Assistant (Database Specialist)

Catalina Island Conservancy
08.2010 - 01.2019

Teller

US Bank
10.2008 - 03.2009

Hotel Front Desk Clerk

Santa Catalina Island Company
07.2006 - 05.2007

Hotel Front Desk Clerk / Housekeeper

Two Harbors Enterprises / Santa Catalina Island Company
11.2005 - 04.2006

Administrative Assistant II / Accounts Payable Clerk

University of California
07.2005 - 11.2005

Administrative Assistant / Accounts Payable Clerk

Headway Staffing
11.2004 - 06.2005

Customer Service Coordinator

Spherion/UPS
01.2004 - 11.2004

Data Entry Clerk

Spherion/UPS
01.2002 - 12.2004

Customer Service Rep II

Yokohama Tire Corporation
05.2000 - 01.2004

Facilities Assistant / Buyer

Multilayer Technology, Inc
04.1996 - 11.1999

Diploma -

Valencia High School

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