Cynthia Negron

• Supports Division Chief for the Center for Center and Blood Disorders (CCBD) and the Bone Marrow and Transplant (BMT) Section Chief and associated team.

• Maintains Outlook calendars, scheduling meetings for parties in the organization as well as outside.

• Organizes Zoom/Team meetings for various groups within the organization and maintaining team calendars.

• Prepares recruitment interview itineraries for prospective physician candidates who travel from out of state to come interview with Phoenix Children's Providers and tour the broad campus.

• Plans and orchestrates candidate dinners for providers involved in the recruitment process.

• Processes and submits reimbursement documents for all conferences and dinners attended by doctors, to include airfare, hotel, meals, and ground transportation.

• Composes correspondence and independently generates other communications, including, but not limited to e-mails, newsletters, reports, mailings, flyers and brochures through effective use of appropriate software application and/or media.

• Assists visitors, patients, families and others with hospital related inquiries/concerns. • Maintains confidential departmental employee files and records to ensure consistently current and accurate documentation.

• Prepares agendas and minutes for a variety of meetings, creates and maintains current calendar of meetings and notifies participants of changes to ensure timely communication.

• Provides administrative support to the department and coordinates and organizes office workflow and communications, including phone management, e-mail correspondence, file maintenance and standard mail collection/distribution to provide for optimum efficiency.

• Performs miscellaneous job related duties as requested.

• Provided support to litigation attorneys including drafting legal documents, research, document review, and management
• Ensured timely responses and detailed documentation for discovery requests; updated disclosures as additional evidence or documents were identified
• Proofread legal documents for detail, accuracy, and concise communication of issues
• Assisted attorneys with trial preparation including preparing witness files, exhibit/trial binders, and attended pre-trial hearings
• Ensured that deadlines and events were properly calendared, and documents were filed timely
• Responded to complicated, controversial, and multi-departmental public records requests and those that involved potential and/or current litigation
• Ensured efficient, collaborative operation of the litigation department and support staff
• Maintained organized and accurate electronic and paper case files.

• Provided complete support to Prosecutors
• Communicated daily with prosecutors about case information, deadlines, plea agreements, and trials
• Worked with internal departments, outside agencies, and other jurisdictions to gather, review, and organize relevant case documents in preparation for trial
• Drafted correspondence gathered documents and responded to discovery requests quickly
• Prepared/sent discovery documents to defense counsel
• Reviewed and redacted documents/audio files/video recordings prior to disclosure
• Reviewed case files for completeness to include conducted/reviewed criminal history information on victims/defendants of case; followed up and confirmed conviction information; ordered certified documents; coordinated interviews with victims/witnesses for cases and organized files ensuring readiness for prosecution
• Generated subpoenas for officers, victims, and witnesses including personal service as necessary
• Tracked and followed up on special assignment cases
• Updated and maintained information in the PIN management system
• Prioritized work and managed time skillfully to produce work within required time limits
• Provided excellent customer service to co-workers, officers, victims, witnesses, defendants, defense attorneys, and other departments within and outside of the city.

• Updated all case statuses in division databases
• Prepared all files for pretrial and trial including running background checks
• Printed calendars from court database and used court/division databases to track files and case status
• Responded to phone calls, emails, or mail requests from the public for information related to assigned area of responsibility
• Analyzed and organized facts/evidence and presented the material in a concise and logical manner
• Worked with minimum direction and supervision to produce quality work under pressure
• Handled multiple projects simultaneously, met changing deadlines, and prioritized work assignments
• Communicated with attorney regarding deadlines and trial settings
• Reviewed files for relevant documents; responded to discovery requests in an appropriate and timely manner.