Cynthia Oliver
Reynoldsburg,OH
Summary
Experienced with contract negotiation and management, ensuring compliance and mitigating risks for successful outcomes. Uses meticulous attention to detail and effective communication to streamline contract processes. Knowledge of legal requirements and regulatory standards, ensuring all contracts meet necessary guidelines.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Contract Specialist
Center of Disease Control
11.2019 - Current
- Issue solicitations/contracts under competitive procedures, sole source, small business set-aside, 8(a) set-aside or service disable veteran small business set-aside
- Administered multi-million-dollar contracts, maintaining a 98% on-time completion rate
- Executed pre/post award contract function (market research, price/cost analysis
- Negotiations), ensuring a successful procurement
- Solicit, evaluate, negotiate, and award contracts with commercial organizations for but not limited to vaccines, furnishing products, software, computers, copiers, and medical metrics
- Managed contract portfolio of significant value, guaranteeing adherence to governmental regulations and the prompt provision of IT products
- Administer contracts by assuring compliance with the terms and conditions of contracts, Federal Acquisition Regulation (FAR), HHS Acquisition Regulation (HHSAR), and CDC-wide policies
- Managed intricate contracts for multiple program offices within the Centers for Disease Control
- Develop and initiate request for proposal RFP/request for quotes RFQ/ request for information RFI to solicit bids
- Provide emergency procurements during COVID-19, supporting National Center for Health Statistics (NCHS), Occupational Safety and Health, Wellness Services, Security and Access, and Emergency Preparedness
- Collaborated with the IT department regarding software license agreements, achieving a compliance rate of 99.9%
- Verify contracts are registered, assign user roles and evaluations in Contractor Performance Assessment Reporting Systems (CPARS)
- Proficient Federal Supply Schedule (FSS), NASA Solutions for Enterprise-Wide Procurement (SEWP), and NIH Information Technology Acquisition and Assessment Center (NITAAC) contracting vehicles
- Evaluate quotes using various tools i.e
- Producer Price Index (PPI), U.S
- Bureau of Labor Statistics (BLS), previous purchase history, Independent Government Cost Estimate (IGCE) to determine fair and reasonableness
Purchasing Agent
Defense Logistics Agency
10.2018 - 11.2019
- Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history
- Performed pre award procedures, review PR in accordance with Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulations Supplement (DFARS), Defense Logistics Acquisition Directive (DLAD) regarding First Article Test (FAT), foreign military sales, non-commercial, DLA stock purchase and critical safety items
- Prepared price negotiation memoranda, outlining in writing the details of negotiations with contractors in competitive and noncompetitive negotiations
- Acquire military spare parts
- Prepared Request for Quotations (RFQ’s) to solicit bids when applicable
- Evaluated quotes using various tools i.e
- Producer Price Index (PPI), Pricing Tool, Price Breaks, U.S
- Bureau of Labor Statistics (BLS)
- Complete review of recommended sole-source requirements and conduct necessary market analysis to test the noncompetitive assumptions of requisitions
- Proficient in DLA Internet Bid Board System (DIBBS), Pinpoint, Haystack Gold, and eProcurement
- Prepared contract modifications, identifies the circumstances prohibiting modification and applies procedures for completing modifications in accordance with Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulations Supplement (DFARS), Defense Logistics Acquisition Directive (DLAD)
- Ensured timely delivery of materials through effective planning and coordination with suppliers.
- Established strong rapport with vendors resulting in improved payment terms without compromising quality or service levels.
- Enhanced product quality by monitoring supplier performance and addressing non-compliance issues.
- Optimized supplier base by conducting performance reviews and fostering competition among vendors.
- Streamlined supply chain logistics, resulting in improved delivery times by negotiating better contracts with suppliers.
- Created purchase orders to monitor stock levels, verify purchase requisitions, and expedite customer orders.
- Reduced lead times by implementing strategic inventory management practices.
- Managed risk exposure by closely monitoring supply chain disruptions and taking corrective actions as needed.
Accounting Technician
Defense Finance and Accounting Service
03.2018 - 10.2018
- Reconstruct inaccurate accounts, gather, and organize information for inquiries and resolve problems
- Review and analyze a wide variety of accounting documents, reports, policies, and procedures pertaining Intragovernmental Agencies (i.e
- DOT, USACE, DOE, CDC, and TSA) accounts
- Identify, extract, comply, analyze financial/accounting information from various sources
- Develop meaningful program data/information/reports in a variety of formats for presentation to/utilization for senior leaders
- Use computer master file systems, document processing and the effects of transactions on existing records to modify normal automated processes in existing accounts while protecting historical data
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Supported departmental budget creation, analyzing past expenditures to forecast future needs accurately.
- Supported management by processing invoices and documents with consistent on-time delivery.
Conference Coordinator/ Administrative Assistant
Defense Finance and Accounting Service
03.2015 - 06.2018
- Maintain daily calendar for Conference Center in AdminStar
- Operate Synergy AV Systems to provide audio and visual communication services during conferences, meetings, or other events
- Work with the Conference Center Manager to resolve scheduling conflicts and priorities
- Multimedia Coordinator for DFAS/CO
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Assist Conference Center Manager in forecasting funding needed to support annual operational and equipment costs through review of current and historical data
- Provide assistance and support in the use of audio-visual equipment, video teleconferencing, and multimedia product
- Prepare, assemble, and proofread, correspondence, consolidate, analyze reports, memos, manuscripts, and various types of information needed to establish formats and guidelines needed to assist office and management personnel
- Conduct property inventories of equipment; and maintains property accountability records and pertinent files
- Conduct video teleconference (VTC) meetings; determines equipment and video teleconference facility set-up requirements based on customer needs, system capabilities, and audiovisual presentation techniques; validates time availability, assures sufficient lead time to establish connectivity between VTC sites, and prepares multimedia equipment for presentations; and provides expertise in all related fields of presentations and video teleconferencing, overseeing and coordinating the technical aspects of multimedia and VTC operations
- Evaluated post-conference data to identify areas of improvement and implement changes in subsequent events.
- Managed budgets effectively to optimize resource allocation without compromising event standards.
- Oversaw on-site staff during conferences, maintaining a high level of professionalism and responsiveness to attendee needs.
- Assisted speakers in preparing presentations materials while ensuring adherence to time constraints.
- Negotiated favorable contracts with vendors, resulting in cost savings and improved event quality.
NCOIC Acquisitions/Customer Service
379 EMDG
01.2017 - 09.2017
- Managed Al Udeid, AFB multi-million-dollar acquisition program
- Supervised and managed acquisitions/customer service team
- Ensured safe, appropriate, and cost-effective purchase from Defense Medical Logistics Standard Support Administrator (DMLSS): monitored and maintained complex purchasing and warehouse inventory management system
- Managed GPC purchase process
- Manage and disseminate information for status reports for presentation to commander
- Complied with Department of Defense regulations while managing government funds
- Completed medical squadron monthly/quarterly GPC reconciliations
- Managed monthly/quarterly financial plans; monitors daily transactions and reports status of funds to commander
- Proficient with GSA Advantage, eBuy and Defense Medical Logistics Standard Support Administrator (DMLSS)
- Enforced, track, and ensured compliance with all military policies and procedures
- Managed time efficiently in order to complete all tasks within deadlines.
- Organized and detail-oriented with a strong work ethic.
Conference Coordinator/ Administrative Assistant
Professional Force Innovation (PFI)
01.2014 - 03.2015
- Maintain daily calendar for Conference Center in AdminStar
- Expedite requests, cancellation requests, re-supply of material requests, and product quality deficiency processing requests
- Operate Synergy AV Systems to provide audio and visual communication services during conferences, meetings, or other events
- Notify Security of scheduled visitors; prepares and forwards necessary paperwork to Security; picks up visitors and escorts them to Security to obtain temporary visitor badges, and escorts visitors to Conference Training Center
- Multimedia Coordinator for DFAS/CO
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Assist Conference Center Manager in forecasting funding needed to support annual operational and equipment costs through review of current and historical data
- Provide assistance and support in the use of audio-visual equipment, video teleconferencing, and multimedia product
- Conduct property inventories of equipment; and maintains property accountability records and pertinent files
- Conduct video teleconference (VTC) meetings; determines equipment and video teleconference facility set-up requirements based on customer needs, system capabilities, and audiovisual presentation techniques; validates time availability, assures sufficient lead time to establish connectivity between VTC sites, and prepares multimedia equipment for presentations; and provides expertise in all related fields of presentations and video teleconferencing, overseeing and coordinating the technical aspects of multimedia and VTC operations
Purchasing Agent/Supply Sergeant
Professional Force Innovation (PFI)
01.2012 - 09.2013
- Manage requests for procurement of supplies and services to determine type of procurement action required
- Perform the purchase planning by collecting, summarizing, and analyzing data and trends using DOD EMALL, GSA Advantage, and SAP/LMP
- Manage forecast funding needed to support annual operational and equipment costs through review of current and historical data
- Material broker and liaisons between Army Depot customers require supplies and the vendors who are responsible for providing those goods
- Review of requisitions regarding completeness and accuracy of pertinent information as accounting codes, appropriate approval levels
- Manage the support service contract and contract renewals regarding hardware and software support issuing purchase orders in a timely fashion to ensure continuity of support services
- Procure goods, machinery, and services, as well as the restocking of warehouse inventory
- Monitor contractor's performance
- Establish and maintain stock records and other documents such as inventory, material control, accounting, and supply reports
- Enforce, monitor, and ensure compliance with all organization policies and procedures
- Review and verify quantities received against bills of lading, contracts, purchase requests, and shipping documents using LMP (Logistics Modernization Program)
- Ensure inventory and location surveys are performed in accordance with established procedures
- Maintain and disseminate information for status reports for presentation to commander
- Monitor management and procedural application of manual or automated inventory control actions using LMP (Logistics Modernization Program)
- Tracked cost data and expiration date on all contracts to ensure money is available for required purchases and contracts are renegotiated 60 days prior to the expiration date
- Gather and disseminate information for status reports for presentation to commander
Education
B.A. - Organization Management
Ashford University
San Diego, CaliforniaMaster of Arts - Organization Management/Media Management
Ashford University
San Diego, CaliforniaSkills
- Enterprise Business Systems (EBS)
- Oracle
- DFAS Contract Debt System (DCDS)
- DFAS Automated Routing and Tracking System (DARTS)
- Defense Disbursing Analysis Reporting System (DDARS)
- Check Collection Database (CCD)
- Logistics Modernization Program (LMP)
- Defense Medical Logistics Standard Support (DMLSS)
- Wide Area Work Flow (WAWF)
- Intra-Governmental Payment Collection (IPAC)
- Integrated Contracts Expert (ICE)
- Microsoft Word
- Excel
- PowerPoint
- Project
- Outlook
- Teams
- Adobe Acrobat X Pro
- Government Acquisition
- Research and analysis
- Contract proposals
- Legal compliance
- Contracting policies and regulations
- Contract performance management
- Contract development
- Contract performance monitoring
- Procurement strategies
- Contract negotiation
- Acquisitions
Certification
- FAC-C II
- Active Secret Clearance
- OSHA General Industry Safety and Health Training
Training
- Supply Management Apprentice School
- Medical Materiel Apprentice School
- Airman Leadership School
- NCO Leadership
- Logistics Modernization Program (LMS)
- Supply Management Standard Support (SBSS)
- Defense Medical Logistics Standard Support (DMLSS)
Military Experience
Medical Logistics Sgt, Air Force, Retired Honorable Discharge
Timeline
Contract Specialist
Center of Disease Control
11.2019 - Current
Purchasing Agent
Defense Logistics Agency
10.2018 - 11.2019
Accounting Technician
Defense Finance and Accounting Service
03.2018 - 10.2018
NCOIC Acquisitions/Customer Service
379 EMDG
01.2017 - 09.2017
Conference Coordinator/ Administrative Assistant
Defense Finance and Accounting Service
03.2015 - 06.2018
Conference Coordinator/ Administrative Assistant
Professional Force Innovation (PFI)
01.2014 - 03.2015
Purchasing Agent/Supply Sergeant
Professional Force Innovation (PFI)
01.2012 - 09.2013
B.A. - Organization Management
Ashford University
Master of Arts - Organization Management/Media Management
Ashford University
Similar Profiles
Erin MinleyErin Minley
CDC Intern at Center Of Disease ControlCDC Intern at Center Of Disease Control
Jasmin M RookerJasmin M Rooker
Contract Specialist, GS-1102-13 at Center for Disease Control and PreventionContract Specialist, GS-1102-13 at Center for Disease Control and Prevention
Jennifer DeVaultJennifer DeVault
Management and Program Analyst at Center of Disease Control (NIOSH)Management and Program Analyst at Center of Disease Control (NIOSH)