Summary
Overview
Work History
Education
Skills
Timeline
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Cynthia Olmsted

Los Angeles,CA

Summary

Well-rounded administrative professional possessing excellent clerical and team support abilities. Skilled in scheduling meetings and appointments and organizing office operations. Committed to overseeing wide variety of essential functions in bustling business. Analytical in optimizing productivity, efficiency and service quality across various offices within diverse environments. Highly organized with strengths in prioritizing tasks and managing deadlines.

Overview

5
5
years of professional experience

Work History

Office Coordinator

SmithGroup
Los Angeles, CA
04.2022 - Current
  • Coordinated office operations and procedures to ensure organizational effectiveness and efficiency, while maintaining impeccable office organization to support efficiency, professionalism and performance objectives.
  • Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies
  • Answered incoming telephone calls, determined purpose of callers, and forwarded calls to appropriate personnel or department.
  • Greeted visitors and directed them to the appropriate area or person.
  • Scheduled appointments for staff members and managed industry and internal calendars using Outlook calendar system.
  • Monitored office budget expenditures on a monthly basis; Compiled data, tracked changes, and created reports in Excel spreadsheets; Monitored office budget expenditures on a monthly basis.
  • Provided administrative support for all departments in the organization as necessary.
  • Managed, scheduled and coordinated office functions and activities for employees.
  • Led planning and coordination of various internal committees

Junior Marketing Coordinator

Fourth Period
Los Angeles, CA
01.2021 - 12.2021
  • Provided support in the planning, coordination, and execution of promotional campaigns.
  • Coordinated with design teams to develop creative materials such as brochures, flyers, and advertisements.
  • Assisted in developing content for websites, blogs, and social media platforms.
  • Managed relationships with external vendors to ensure successful completion of projects within budget constraints.
  • Wrote, proofed and edited content in accordance with established brand guidelines.
  • Worked with creative teams to deliver productive marketing campaigns.
  • Collaborated with marketing manager to plan out campaign strategies, time tables and guidelines.
  • Planned advertising campaigns for online, print and other mediums.

Retail Sales Lead/Key Holder

SmithGroupMovint NY
Los Angeles, CA
11.2019 - 01.2021
  • Greeted customers, answered questions, and provided assistance with selections.
  • Maintained up-to-date knowledge of store policies regarding payments, returns and exchanges.
  • Organized merchandise displays to attract customers and promote sales.
  • Provided training for new staff members on product features, benefits, advantages, and taught junior employees proactive strategies to meet operational and sales goals.
  • Managed inventory levels by monitoring stock movement and ordering replenishments when necessary.
  • Minimized financial discrepancies by accurately controlling monthly operations budget.
  • Organized and updated schedules to optimize coverage for expected customer demands.
  • Handled high volume sales with cash, credit and gift card transactions, balancing cash draw at end of shift with 100% accuracy rate.
  • Performed cashier duties such as taking payments and processing returns and exchanges.

Executive Administrative Assistant

ASC/MediaStratX
Los Angeles, CA
10.2018 - 10.2019
  • Reviewed and processed expense reports and invoices for accuracy and completeness.
  • Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
  • Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
  • Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
  • Greeted visitors upon their arrival; directed them to the appropriate destination or person; provided general information about the organization when necessary.
  • Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
  • Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
  • Assisted in preparing marketing materials such as brochures and flyers for distribution at trade shows and other events.
  • Established procedures for maintaining files of all office correspondence, memorandums, agreements, contracts., ensuring easy access when needed.
  • Maintained up-to-date contact lists of vendors and suppliers while coordinating orders as required by executives.

Education

Associate in Liberal Arts & Sciences -

Santa Monica College
06.2022

Bachelor of Science - Liberal Arts And Sciences

California State University, Northridge
Northridge, CA

Skills

  • Office Administration
  • Inventory Auditing
  • Technical Support
  • Scheduling
  • Expense Reporting
  • Meeting Organization
  • Travel Coordination
  • Administrative Support
  • Inventory Coordination
  • Microsoft Suite (Word, Excel, Outlook)
  • Adobe Suite (Photoshop, Illustrator, Bridge, Acrobat)
  • Bluebeam

Timeline

Office Coordinator

SmithGroup
04.2022 - Current

Junior Marketing Coordinator

Fourth Period
01.2021 - 12.2021

Retail Sales Lead/Key Holder

SmithGroupMovint NY
11.2019 - 01.2021

Executive Administrative Assistant

ASC/MediaStratX
10.2018 - 10.2019

Associate in Liberal Arts & Sciences -

Santa Monica College

Bachelor of Science - Liberal Arts And Sciences

California State University, Northridge

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Cynthia Olmsted