Cynthia Prom

• Manage accounts payable processing, ensuring timely payments to vendors, appropriate expense and other account classifications, and management approvals.
• Created and maintain documentation and guidelines for company expense reporting and payment.
• Completed monthly and bi-weekly payroll and prepared related monthly, quarterly, and annual tax filings.
• Maintained compliance with federal, state, and local tax regulations by staying up-to-date on changes and adjusting payroll systems accordingly.
• Collaborated on the annual retirement plan census audit.
• Monitor accounts receivable, accounts payable, prepaid expenses and other account balances to reconcile and resolve coding errors and for financial reporting.
• Prepare and processed journal entries.
• Participate in internal and external audit review, providing supporting documentation for asset purchases and account reconciliations.
• System administrator for Deltek Ajera Accounting/Project Management software.
• Participating in project to migrate financial data to new accounting ERP and Travel and Expense system.

• Maintained general ledger accuracy through regular account reconciliations, journal entry adjustments, and transaction reviews.
• Collaborated with external auditors to provide information for audit process, payroll and income tax returns and workers compensation calculation reviews.
• Prepared timely and accurate sales tax filings, ensuring compliance with federal, state, and local regulations.
• Prepared and sent accounts receivable invoices. Coordinated with sales team on collections.
• Monitored cash flow closely to ensure sufficient funds were available for operational needs.
• Implemented utilization of ACH software tool for vendor payments.

• Senior level position with 3 direct reports
• Maintained compliance with federal and state regulations by regularly reviewing policies and procedures, ensuring continued funding eligibility.
• Prepared FISAP and monthly Federal and State funding reconciliations.
• Established effective communication channels between relevant parties involved in the distribution of funds such as the Registrar's office, Business Office, Admissions, and students.
• Engaged in University committees for enrollment management, strategic goal setting and diversity/ inclusion.
• Invoked professional judgement on a case by case basis within federal guidelines.
• Provided counsel to students and parents on the financial aid process.

• Proofed and processed commercial insurance policies.
• Assisted with data cleanup project. Prepared spreadsheet imports and help documents as needed.

• Senior level position, reported to CFO; 2 direct reports.
• Generated annual college budget of $24+ million for 200+ funds, including state Appropriated, Auxiliary, Grant/Sponsored, and Capital Improvement.
• Analysis and oversight of budget vs actual performance. Identified anomalies or errors in financial transactions and prepared correcting journal entries.
• Prepared comprehensive financial reports, schedules, and recommendations for internal and external administration and external auditors.
• Directed the department of Student Finance; oversight of customer service processes and financial transactions in accordance with governing policy and internal controls.
• Led team discussions and presentations on a variety of efforts such as tuition models, budget evaluation, scholarship process, and process improvements.
• Reconciliation of cash after 5-year lapse and subsequent development of a monthly reconciliation processes; revision of work flow for proper internal controls; and implementation of tracking tools in support of reconciliations.
• Uncovered and resolved ERP set up and processing errors.
• Monitored position fund allocations, prepared corrections, re-allocations, and budget adjustments.
• Utilized Oracle enterprise system reports and queries to extract and manipulate data using Excel.
• Created processes and procedures to reconcile transactions from the Student Finance and Payroll modules to the General Ledger.
• Prepared fiscal year-end adjusting accounting entries in accordance to GASB standards
• Ensured PCI credit card compliance through development of policies and employee training.
• Performed system configuration of tuition calculation, student billing, and 1098T production.
• Prepared required federal funding reports.
• Trained non-financial staff on use and interpretation of financial reports.

Departments: Dining Services, Budget Office, College of Nursing

• Senior level departmental positions with increasing responsibilities, 14+ million budget, 5 direct supports, 200+ employees, and 14 stores/1 warehouse.
• Directed the accounting process for: Budgeting, HR, Payroll, Accounts Receivable, Accounts Payable, and General Ledger.
• Prepared ad-hoc reports in Excel to analyze trends, measure inflation, track variances, prepare reconciliations, calculate cost margins/KPI's, verify accuracy, and identify anomalies.
• Ensured compliance of funding source expenditures, sales tax collections, credit card PCI standards, and internal cash controls.
• Developed budgets in collaboration with other senior management for various fund types.
• Prepared and presented funding and expense forecasts.
• Developed and implemented revenue allocation models.
• Prepared benchmarking data for peer comparison and analysis.
• Prepared audit reports and schedules for warehouse inventory, cash sales, accounts payable and unrelated business income tax.
• Worked with programmers to design custom database applications and interfaces to PeopleSoft.
• Trained financial and non-financial personnel on University policy/procedure, cash handling procedures, use of PeopleSoft software, and use of financial reports.