Cynthia Smithson
Chesterfield,VA
Summary
Committed professional with over 20 years demonstrated experience across industries including distribution, printing, manufacturing, retail and banking; with proven customer service, purchasing, operational and administration knowledge, and the ability to manage and prioritize a multitude of projects in a timely and effective manner.
Overview
29
29
years of professional experience
Work History
Accounts Payable Specialist
JBT Proseal America, Inc.
01.2022 - Current
- Assisted in the efficient management of accounts payable processes, ensuring timely entry and payment of invoices while maintaining strong vendor relationships
- Prepared, posted, verified, and recorded supplier payments and transactions, ensuring accuracy and compliance with company policies
- Entered payable invoices against applicable purchase orders, actively following up on outstanding invoices as needed
- Posted payments and sent remittance advice to suppliers, enhancing communication and transparency
- Maintained and updated supplier payment information, ensuring data integrity and prompt processing
- Collaborated with the Purchasing team to resolve discrepancies between purchase orders and invoices, facilitating smooth transactions
- Generated reports detailing the status of supplier accounts as requested, providing insights for management
- Conducted research on supplier discrepancies and past-due amounts to ensure timely resolution
- Communicated changes in supplier information to relevant employees, ensuring all departments were informed of account status and updates
- Partnered with the Supply Chain team and suppliers to ensure accurate and timely billing, utilizing weekly reviews and GRNI reports
- Managed daily interactions with intercompany suppliers to resolve billing discrepancies and maintain reconciled balances
- Prepared monthly GRNI accrual entries and intercompany accounts payable balance reconciliations
- Conducted monthly accounts payable reconciliations to ensure accuracy of financial records
- Prepared and filed annual 1099-MISC forms with suppliers and state and federal governments, ensuring compliance with tax regulations
Purchasing Assistant
Aldi USA
01.2018 - 01.2022
- Support business operations of multimillion-dollar distribution center while maintaining relationships with suppliers and logistics teams
- Manage purchase orders based on inventory needs of 63 stores on the East Coast to maximize store sales through product availability while resolving supply chain issues
- Coordinate with national suppliers, third-party warehouses, and logistics team to assure timely and cost-effective delivery of product
- Monitor product availability, identify potential inventory issues, and maintain reports to distribute to management
- Efficiently resolve failed deliveries and carrier claims by coordinating with suppliers and corporate logistics team
- Liaise between stores and warehouses on priority shipping requests
- Investigate scanning and price discrepancies
- Created a more efficient cost correction process for purchasing assistants while working cross functionally with accounts payable team
- Prioritize, manage, and communicate product recall information from stores and warehouse with national buying team
Senior Office Supervisor
Innovative Machine & Industrial Services, Inc.
01.2000 - 01.2020
- Helped grow and manage business from company inception to it becoming a major regional fabricator
- Collaborated with CEO on strategic decision making
- Developed and implemented cost effective policies and workflow processes
- Managed both accounting and office staff
- Analyzed and optimized operations including bookkeeping, payroll and policy
Client Services Representative/ Product Administrator
Stern’s Printing & Engraving Co
01.1996 - 01.2018
- Provided high-level support for large commercial printer by expertly managing purchase orders, quotes and customer requests
- Point of contact for all customer and vendor needs
- Managed all print estimates and purchase orders upwards of $50,000 a week
- Developed time saving procedures for processing storefront orders including web-to-print and fulfillment orders
- Took proactive measures to head off potential problems, e.g., anticipated customer needs, cross-check orders, and maintain strong lines of communication
- Expedited vendor, warehouse, and customer issues to ensure resolution to preserve relationships
- Cross-trained in accounts receivable and accounts payable to enhance office efficiency
- Collaborated with accounting department to resolve and eliminate billing issues
- Received accolades from customers and vendors while establishing and maintaining strong relationships
Education
Bachelor of Arts - Psychology, Mathematics
Elon University
Elon, North CarolinaSkills
- Payment processing
- Entry verification
- Data inputting
- Invoice processing
Timeline
Accounts Payable Specialist
JBT Proseal America, Inc.
01.2022 - Current
Purchasing Assistant
Aldi USA
01.2018 - 01.2022
Senior Office Supervisor
Innovative Machine & Industrial Services, Inc.
01.2000 - 01.2020
Client Services Representative/ Product Administrator
Stern’s Printing & Engraving Co
01.1996 - 01.2018
Bachelor of Arts - Psychology, Mathematics
Elon University
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