CYNTHIA TUPOLO
Hutto,78634
Summary
Dependable Office Manager experienced in enhancing business performance through effective process optimization and records management. Delivered improved productivity and efficiency across multiple offices by prioritizing tasks and meeting deadlines. Focused on driving company objectives and delivering service value in diverse environments.
Overview
14
14
years of professional experience
Work History
Accounting Associate
Cypress Technologies
11.2025 - 08.2026
- Organized filing systems for financial records including invoices, receipts, and vendor contracts to streamline access and retrieval.
- Generated financial reports for management review based on current data from the general ledger system.
- Reviewed vendor invoices before payment processing to confirm accuracy and completeness of documentation.
- Matched order forms with invoices and recorded necessary information.
- Matched order forms with invoices to ensure accuracy in billing processes. with invoices and recorded necessary information.
- Coded documents following company procedures to maintain organization in filing systems. according to company procedures.
Office Manager
Senior Access
04.2025 - 11.2025
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Maintained confidential records relating to personnel matters.
- Tracked invoices and payments, ensuring accuracy of accounts receivable and payable.
- Trained new hires on office policies and procedures, facilitating smoother onboarding.
- Organized company events such as holiday parties and team building activities, fostering employee engagement.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Organized company events including holiday parties, team building activities.
Office Administrator
Facilities Resource Inc.
02.2024 - 06.2024
- Supported accountant by streamlining bookkeeping processes.
- Managed incoming calls and correspondence in a professional manner.
- Processed invoices, payments, and incoming and outgoing mail.
- Handled incoming calls and correspondence professionally, ensuring timely communication.
- Collaborated with coworkers to achieve project goals.
- Used Microsoft Office tools for analysis and communication.
- Processed invoices and payments, managing incoming and outgoing mail efficiently.
- Worked with coworkers to complete tasks.
Office Administrator
Volcon Inc
05.2023 - 02.2024
- Managed accounts payable and receivable processes, including invoicing customers and vendors.
- Utilized Microsoft Office tools to analyze data and facilitate communication.
- Ordered supplies while adhering to budget constraints.
- Managed digital and analog filing systems to organize documents and records.
- Handled sensitive information with confidentiality and discretion.
- Collaborated with coworkers to achieve project goals.
- Provided support to colleagues to facilitate workflow.
- Opened, sorted and distributed incoming correspondence.
- Oversaw accounts payable and receivable processes, ensuring timely invoicing of customers and vendors.
- Assisted colleagues whenever possible.
- Demonstrated ability to manage multiple tasks while remaining adaptable and flexible.
Closing Coordinator
Pulte Homes
05.2020 - 02.2023
- Set key/closing appointments and ensured that projections for required number of key/closings are consistently met according to the project's established goals.
- Maintained accurate filing systems for closing documents, ensuring compliance with state laws.
- Assisted customers with understanding their rights as outlined in purchase agreements.
- Handled multiple distinct documents during closings while maintaining strict organization.
- Collaborated with coworkers on various tasks to ensure project completion.
- Input sales contracts, addenda, and change orders into computer software for tracking.
- Tracked and managed progress of closing transactions from start to finish using project management software.
- Reviewed contracts and other legal documents before submitting them for signatures.
- Handled a high volume of customer inquiries regarding closing documents.
- Demonstrated ability to manage multiple tasks while remaining adaptable and flexible.
Administrative Assistant
Innovative Aftermarket Systems
01.2016 - 01.2020
- Processed dealer agreements and assigned document logins to dealership employees, ensuring timely access and compliance.
- Proofread documents for grammar accuracy prior to submission.
- Answered phone calls, directed inquiries to appropriate personnel, responded to customer requests in a timely manner.
- Maintained accurate filing system, facilitating quick retrieval of documents and information.
- Collaborated with team members on projects to meet deadlines efficiently.
- Created, maintained and entered information into databases.
- Screened incoming telephone calls, routing to appropriate personnel.
- Used Microsoft Office Suite to create and revise documents and presentations.
- Collaborated with coworkers to efficiently complete assigned tasks.
- Monitored daily operations to ensure adherence to workflow processes, enhancing overall team efficiency.
- Maintained database of client contact information with accuracy and attention to detail.
- Maintained files and filing, keeping sensitive information confidential.
- Demonstrated ability to manage multiple tasks while remaining adaptable and flexible.
Assistant Purchasing Agent
SoftTub Inc
01.2013 - 01.2015
- Evaluating suppliers by considering price, quality, availability, and other criteria.
- Communicated with vendors on product availability and payment status to ensure seamless supply chain operations.
- Prepared reports detailing purchase orders, invoices, payments, and inventories.
- Monitored shipments to ensure timely delivery of goods and resolved issues related to undelivered items, enhancing procurement reliability.
- Used purchasing software systems to track orders, monitor inventory levels, and generate reports on purchases.
- Researched potential new vendors for cost savings opportunities.
- Authorized payments to vendors for goods and services received. and maintaining receipts, records, and inventories.
- Created contracts for goods or services that met the needs of the organization.
- Generated purchase orders, contracts, and other documentation to support the procurement process.
- Maintained accurate records of purchased items, including quantity, price, and shipping information to support effective inventory management.
- Reconciled variances between purchase order and invoice.
- Demonstrated ability to manage multiple tasks while remaining adaptable and flexible.
Education
Associates Degree - Business Administration
ABC College
San Diego01-2006
General Education - Office Administration
Crawford High School
San Diego06-1989
Skills
- Financial recordkeeping
- Accounting services
- QuickBooks
- Payment processing
- Invoice processing
- Data entry
- Document management
- File Organization
- Digital documentation
- MS Office (Word, Excel, and Outlook)
- Accounting software
- Organization management
- Time management
- Multitasking abilities
- Office administration
- Financial support
- Proofreading and editing
- Attention to detail
- Effective communication
- Effective communication
- Office management
- Customer service
Personal Information
Title: Accounting Associate
Timeline
Accounting Associate
Cypress Technologies
11.2025 - 08.2026
Office Manager
Senior Access
04.2025 - 11.2025
Office Administrator
Facilities Resource Inc.
02.2024 - 06.2024
Office Administrator
Volcon Inc
05.2023 - 02.2024
Closing Coordinator
Pulte Homes
05.2020 - 02.2023
Administrative Assistant
Innovative Aftermarket Systems
01.2016 - 01.2020
Assistant Purchasing Agent
SoftTub Inc
01.2013 - 01.2015
General Education - Office Administration
Crawford High School
Associates Degree - Business Administration
ABC College