Cynthia Ruiz
Office Assistant
Santa Maria,CA
Summary
Well-organized professional equipped with broad background in administrative roles. Commended for increasing overall efficiency by overhauling filing systems and answering and screening numerous telephone calls daily.
Overview
6
6
years of professional experience
1
1
year of post-secondary education
Work History
Server
Raddison Hotel Lounge
Santa Maria, CA
06.2021 - Current
- Cultivated warm relationships with regular customers.
- Worked with POS system to place orders, manage bills and handle complimentary items.
- Kept register accurate through correct billing, payment processing and cash management practices.
- Maintained order efficiency and accuracy through clear communication with kitchen staff, earning numerous recommendations from satisfied customers.
- Displayed enthusiasm and promoted excellent service to customers, successfully increasing referrals and walk-in business.
Inventory Control Specialist
Pictsweet Frozen Foods, Express Temp Service
Santa Maria, CA
02.2021 - 12.2021
- Input data to create updated status reports for quick reference of project progress and deadlines.
- Audited and corrected discrepancies in inventory numbers.
- Verified incoming products and checked delivery totals to keep system records current and accurate.
- Unloaded shipments, reviewed merchandise and tracked paperwork.
- Recorded information, shortages and discrepancies to keep records current and accurate.
- Kept documentation and records accurate and up-to-date with latest data to prevent errors in processing or delivery.
Receptionist
Quin CAT Dealership
Santa Maria, CA
06.2017 - 06.2019
- Managed multiple tasks and met time-sensitive deadlines
- Provided clerical support to company employees by copying, faxing and filing documents.
- Monitored and screened visitors to verify accessibility to inter-office personnel.
- Directed incoming calls to internal personnel and departments, routing to best-qualified department.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Coordinated travel accommodations, agenda, and transportation for staff and out-of-town visitors.
- Liaised with vendors, contractors and professional services personnel to properly process orders.
- Reconciled accounts receivable ledger to verify payments and resolve variances.
- Made outbound calls to vendors and customers to discuss and resolve account needs.
- Submitted cash and check deposits and generated cash receipts to record money received.
- Handled employee billable hours and payroll and other day-to-day financial transactions.
Medical Assistant
Pacific Arthritis Center, Dr Karen Kolba
Santa Maria, CA
09.2014 - 06.2017
- Assisted with routine checks and diagnostic testing by collecting and processing specimens.
- Directed patients to exam rooms, fielded questions and prepared for physician examinations.
- Scheduled appointments, registered patients and distributed sample pharmaceuticals as prescribed.
- Obtained all prescribed laboratory testing.
- Performed clerical duties, such as word processing, data entry, answering phones and filing.
- Prepared initial patient charts for admission.
- Taught patients about medications, procedures and care plan instructions.
Education
Certificate of Completion - Medical Assisting
Center For Employment Training
Santa Maria, Ca. 03.2010 - 01.2011
Skills
Customer/Client relations
Office administration
Correspondence distribution
Travel planning
Documentation and reporting
Professional demeanor
Organization skills
Scheduling
Telephone skills
Administrative support
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Server
Raddison Hotel Lounge
06.2021 - Current
Inventory Control Specialist
Pictsweet Frozen Foods, Express Temp Service
02.2021 - 12.2021
Receptionist
Quin CAT Dealership
06.2017 - 06.2019
Medical Assistant
Pacific Arthritis Center, Dr Karen Kolba
09.2014 - 06.2017
Certificate of Completion - Medical Assisting
Center For Employment Training
03.2010 - 01.2011