Dahlia Marei
Portland,OR
Summary
Experienced Administrative Coordinator who specializes in healthcare productivity, schedule management, operations, and project coordination. Committed to providing efficient communication, administrative support, and adaptability to ensure smooth departmental operations and support organizational goals.
Overview
4
4
years of professional experience
Work History
Administrative Coordinator - OP Rehab Services
Oregon Health & Science University
07.2024 - Current
- Coordinate staff schedules using Qgenda and Microsoft Office tools across outpatient, acute, and pediatric settings; ensure alignment with EPIC.
- Process time corrections and optimize payroll accuracy using Kronos; develop and distribute reports to management to enhance payroll effectiveness.
- Monitor supply levels, create Oracle requisitions, reconcile purchasing orders, and P-card expenses; ensure compliance with budgetary constraints.
- Maintain and update internal Division website content to meet OHSU’s communication standards for accuracy, clarity, and accessibility.
- Provides administrative and customer service support, including scheduling meetings, handling calls, and assisting patients and staff with service navigation.
- Gathers, analyzes, and reports operational metrics, such as staff productivity and compliance data, to support continuous improvement initiatives.
- Supports onboarding and ongoing HR/regulatory compliance; facilitates the smooth integration of new hires, and ensures adherence to organizational standards.
- Open and manage provider templates in Epic to align with scheduling needs and clinic availability.
Administrative Coordinator - Cardiac Cath Lab
Oregon Health & Science University (OHSU)
08.2023 - 07.2024
- Processed time corrections, ran Kronos reports for attendance-based audits, premium differentials, and missed breaks/lunches.
- Consistent use and familiarity with Oracle, Kronos, EPIC, OMNICELL, Vocera, and Qgenda Scheduler.
- Strong familiarity with ONA and AFSCME contracts.
- Applied contract language to timekeeping, payroll, and scheduling inquiries as they arise.
- Updated employee files and certifications to maintain compliance requirements.
- Submitted staff reimbursements in Oracle for payment.
- Submitted HR actions, including employee termination, FTE adjustments, FMLA, PLO, LOA, etc.
- Reviewed reports on employee attendance, productivity and effectiveness to evaluate performance.
- Coordinated with other supervisors, combining group efforts to achieve goals.
- Maintained office supplies by checking inventory and ordering items.
- Assisted in the preparation of presentations, reports and other documents as needed.
- Answered phones and routed calls to appropriate personnel.
- Issued work schedules, duty assignments, and deadlines for nurses and technologists.
- Managed confidential employee and company documents, ensuring they are securely stored and handled.
- Facilitated the onboarding process for new hires, including preparing workstations and coordinating orientation schedules.
- Reviewed invoices for accuracy before submitting them for payment approval.
Residency Program Assistant - Family Medicine
Oregon Health & Science University (OHSU)
08.2021 - 07.2023
- Supported OHSU's Family Medicine central faculty with scheduling, event planning, and coordination, and credentialing.
- Verified medical licensure for pre-existing and/or current residents of OHSU's Family Medicine Residency Program.
- Organized and facilitated interview sessions for over 80 applicants during a 3-week recruitment period.
- Analyzed and collaborated on weekly feedback from residents and faculty on clinic rotations and curriculum efficiency.
- Produced and supplied Qualtrics surveys among the department to determine attendance, quality, and suggestions for future departmental and clinical growth.
- Processed procedure certifications for over 40 active residents.
- Managed and organized data spreadsheets for procedure completion, work hour violations, advising, etc.
- Daily usage of Excel, Smartsheet, MedHub, Box, Qualtrics, Amion, Microsoft Office 365, and Oracle.
- Participated in weekly team meetings to provide updates on individual projects and assist colleagues with any issues they may have encountered during their work.
- Maintained detailed records of all program activities, data collection, and evaluation results.
Education
Bachelor of Science - Planning, Public Policy & Management, Nonprofit Administration
University of Oregon
Eugene, OR07-2021
Skills
- Individual and team project management
- Staff scheduling
- Data analysis & literacy
- Report generation
- Payroll Auditing
- Proficient use of Excel
- Epic Scheduling Certification
- Adaptive communication
- Document management
- Contract language
- Data retrieval systems
Timeline
Administrative Coordinator - OP Rehab Services
Oregon Health & Science University
07.2024 - Current
Administrative Coordinator - Cardiac Cath Lab
Oregon Health & Science University (OHSU)
08.2023 - 07.2024
Residency Program Assistant - Family Medicine
Oregon Health & Science University (OHSU)
08.2021 - 07.2023
Bachelor of Science - Planning, Public Policy & Management, Nonprofit Administration
University of Oregon
Similar Profiles
McKain WilliamsMcKain Williams
Sr. Research Assistant at Oregon Health & Science UniversitySr. Research Assistant at Oregon Health & Science University
Mike NurreMike Nurre
Risk Insurance Examiner at Oregon Health Science UniversityRisk Insurance Examiner at Oregon Health Science University
Crystal ProfitCrystal Profit
Travel Endoscopy Technician at Aya Healthcare/Oregon Health & Science UniversityTravel Endoscopy Technician at Aya Healthcare/Oregon Health & Science University