Dahlia Marei
Honolulu
Summary
Resourceful and growing administrative management professional with a strong record of enhancing operational efficiency, streamlining workflows, and supporting complex functions among institutions.
Overview
4
4
years of professional experience
1
1
Certification
Work History
Administrative Coordinator - OP Rehab Services
Oregon Health & Science University
Portland
07.2024 - Current
- Coordinates staff schedules using Qgenda and Microsoft Office tools across outpatient, acute, and pediatric settings.
- Processes time corrections and optimizes payroll accuracy through Kronos, enhancing reporting to management.
- Monitors supply levels, creates Oracle requisitions, and reconciles purchasing orders to ensure budget compliance.
- Maintains the internal Division website content, ensuring alignment with OHSU's communication standards.
- Provides administrative support by scheduling meetings, handling calls, and assisting patients with service navigation.
- Gathers and analyzes operational metrics to report on staff productivity and compliance data.
- Supports onboarding and ensures HR/regulatory compliance for new hires within organizational standards.
- Manages provider templates in Epic to align scheduling needs with clinic availability.
- Maintains leave management for the entire OHSU Rehabilitation Division.
Administrative Coordinator - Cardiac Cath Lab
Oregon Health & Science University
Portland
08.2023 - 07.2024
- Processed time corrections and generated Kronos reports for attendance audits and missed breaks.
- Utilized Oracle, Kronos, EPIC, OMNICELL, Vocera, and Qgenda Scheduler effectively.
- Applied ONA and AFSCME contract language to payroll, scheduling, and timekeeping inquiries.
- Updated employee files to ensure compliance with certification and documentation requirements.
- Submitted HR actions, including terminations, FTE adjustments, and leave requests in Oracle.
- Reviewed reports on employee attendance and productivity to assess performance outcomes.
- Coordinated efforts with supervisors to achieve departmental goals efficiently.
- Managed confidential employee documents, ensuring secure storage and handling.
Residency Executive Assistant - Family Medicine
Oregon Health & Science University
Portland
08.2021 - 07.2023
- Managed and organized OHSU's Family Medicine executive calendars, scheduling appointments and meetings while prioritizing conflicts and maintaining flexibility.
- Verified medical licensure for pre-existing and/or current residents.
- Facilitated interview sessions for over 80 applicants during a three-week recruitment window.
- Analyzed and collaborated on weekly feedback from residents and faculty on clinic rotations and curriculum efficiency.
- Processed ongoing procedure certifications for over 40 active residents.
- Managed and organized data spreadsheets for procedure completion, work hour violations, advising, etc.
- Daily usage of Excel, Smartsheet, MedHub, Qualtrics, Amion, Microsoft Office 365, and Oracle.
- Facilitated communication between departments and the executive team, ensuring timely dissemination of information and updates.
- Handled confidential information with discretion, ensuring compliance with privacy regulations and institutional policies.
- Prepared and maintained detailed documentation for ongoing projects, tracking progress and ensuring alignment with strategic goals.
Education
Bachelor of Science - Planning, Public Policy & Management, Nonprofit Administration
University of Oregon
Eugene, OR07.2021
Skills
- Project management and coordination
- Data analysis and reporting
- Contract administration
- Payroll processing
- Staff training
- Microsoft Excel
Certification
Medical Terminology Certification
Timeline
Administrative Coordinator - OP Rehab Services
Oregon Health & Science University
07.2024 - Current
Administrative Coordinator - Cardiac Cath Lab
Oregon Health & Science University
08.2023 - 07.2024
Residency Executive Assistant - Family Medicine
Oregon Health & Science University
08.2021 - 07.2023
Bachelor of Science - Planning, Public Policy & Management, Nonprofit Administration
University of Oregon