Daitza Cohen
Collingswood,NJ
Summary
Results-driven bilingual professional bringing progressive background in various environments. A natural leader with exceptional skills in customer relations and administration. Manages competing priorities with organized and resourceful approaches.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Administrative Assistant, (Contract)
Monarch Staffing
11.2023 - Current
- Schedules meetings on behalf of the Foundation team.
- Assists the Institution Advancement team with special tasks on a daily basis: Donor or Impact Reports, Governance documents, etc.
- Support the Institutional Advancement Office with clerical support for special events.
- Assists in maintaining the supply and merchandise closets up to date and organized.
- Assists in maintaining detailed administrative processes and procedures to drive efficiency and accuracy.
- Prepares the meeting materials and meeting minutes for the College’s Foundation Board and its related committees
- Coordinates requests and information related to departmental activities; tracking mail, handling acknowledgments, and responding to requests.
Event Planner
Self Employed
03.2021 - Current
- Highlights: meticulously coordinated all logistics of various successful event including venue, entertainment, photographer, food and decor for a beautiful wedding of 60 guests, a themed 40th birthday celebration and two separate surprise 70th celebrations.
- In 2022, organized, planned, and executed the first Block Party with 200+ guests. Led overall marketing operations, including initiating a committee for Block Party Events, creating social media pages, fundraising for donations, and hiring entertainment for kids and adults.
- Acquires contracts and agreements to finalize negotiations and obtain approval signatures.
- Utilized internal databases to prepare and distribute guest lists, electronic invitations and registration processes.
- Consults with customers to determine objectives and requirements for events.
- Designs and implements efforts to publicize events and promote sponsorships.
Marketing Coordinator (Contract)
FreeAxez
01.2023 - 04.2023
- Managed and supported Vendors including but not limited to: Managing vendor workflow and priorities, tracking and reviewing contracted deliverables when applicable, and communicating timely with vendors supporting all phases of the marketing function such as graphic designers, web, and video
- Coordinated tradeshow and event logistics and materials such as literature/sales materials, tradeshow booth graphics, coordination with locations (convention centers/hotels/ etc.), lead retrieval, floor plans/product installation plans—partner with Marketing Director and executive management support team to coordinate travel needs
- Scheduled appointments and maintained Salesforce database and office calendar for Marketing team and vendors
- Handled routine processes and self-directed administrative work in support of a wide variety of functions related to marketing and office support for NYC/NJ office
- Supported execution of email marketing campaigns and related reporting using Account Engagement and Salesforce
- Explored opportunities for process and strategy improvement that will assist with expanded efforts
- Responsible for social media editing done by E-Marketing team on schedule and as directed by Marketing Director including blog post aggregation, image cataloging and others.
Community Development Specialist
Girl Scouts of Central & Southern NJ
08.2012 - 09.2013
- Developed short- and long term community development strategies to draw businesses and consumers to targeted areas.
- Championed and managed key programs to provide optimal membership services across Camden City, Woodlynne, and Pennsauken
- Served as administrative support for senior leadership, board, and volunteers, from developing correspondence to acquiring grants for various programs
- Led the successful enrollment of ~100 girls for various summer camps aimed at elementary and middle school-age girls from underrepresented areas
- Applied, submitted and identified new grant opportunities for further funding
- Implemented and created curriculums to support and further the initiatives and values of The Girls Scouts
- Hired, trained, and led interns to help support the various troops in the community as well as summer camps.
Program Assistant
Rutgers University – TRIO SSS
02.2012 - 09.2013
- Headed overall administrative operations to support the Director and cross-functional departments in smooth project execution
- Organized, planned, and led mentorship programs, community events, and academic workshops to increase student retention
- Produced highly engaging student events including managing the promotion and marketing, coordinating with vendors and maintaining up to date with all event logistics
- Compiled and maintained student and school data following U.S Department of Education reporting requirements
Project Coordinator | Research Administrator
LogixHealth
08.2010 - 10.2011
- Spearheaded end-to-end facets of various projects, including detailed reporting, project tracking, monitoring, and vendor coordination
- Acted as a primary point of contact between executive leadership and department heads such as the VP of Revenue Cycle Management and Corporate Development Team
- Facilitated the corporate intranet and internal training program deployment as a critical team member, improving team efficiency
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Sourced, vetted and managed vendors needed to accomplish project goals.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
- Received a fast-tracked promotion from the position of Research Administrator to Project Coordinator based on excellent contribution to the areas of new business development, market research, and corporate programs
Program Coordinator
NSF Rutgers University FAIR Program
09.2009 - 07.2010
- Planned, coordinated, and executed various events and projects focused on increasing female faculty participation and representation in Science, Technology, Engineering, and Mathematics (STEM) for the SciWomen Program
- Provided administrative support to the Program Director such as assisting with data entry, academic research, organization and calendar management.
- Provided ongoing direction and leadership for program operations.
- Scheduled and supervised staff meetings to discuss new ideas and update faculty on program details and milestones.
- Tracked and reported expenses accurately to manage program budgets.
- Improved program offerings based on changing trends, faculty feedback and directives from the grant.
- Successfully hosted a 3-day Work-Life Balance workshop for female faculty in STEM held by the CEO, Founder & Executive Coach at Work, Life, Leader, Julie Cohen
Student Mentor
Rowan University Upward Bound ELL Program
09.2008 - 08.2009
- Diligently counseled program participants in various academic subjects and study habits
- Led and advanced career and academic initiatives for first-generation Spanish-speaking immigrant students.
- Counseled students individually and in group sessions to help promote personal and educational motivation.
- Monitored student academic progress, communicating with each student frequently and intervening to assist students experiencing difficulties.
- Offered stability and positive reinforcement in student lives to build strong rapport and trust with students and parents.
- Empowered students through counseling and skill-building exercises.
Administrative Assistant
Rutgers University TRIO SSS Program
09.2006 - 07.2008
- Provided academic support to the program’s members in Spanish, Sociology and Anthropology
- Helped promote the program within the school by providing brief presentations.
- Managed filing system, entered data and completed other clerical tasks.
- Volunteered to help with special projects of varying degrees of complexity.
- Assisted with organization and maintenance of office filing system for easy retrieval of information.
- Suggested process improvements to make administrative processes and procedures more streamlined.
Education
Bachelor of Arts - Sociology
Rutgers University
01.2010
Skills
- Event Planning
- Program Coordination
- Operational & Strategic Support
- Public Relations
- Marketing Foundation
- Internal/External Communication
- Community Outreach
- Mentorship & Team Leadership
- Vendor & Stakeholder Relationships
- Database Administration
- Problem-Solving
- Microsoft Office Suite
- Salesforce Knowledgeable
- Back Office Operations
Certification
Microsoft SharePoint 2010 End User Certificate of Completion, 2010
Raiser's Edge Fundamentals Certification, Blackbaud University, 2023
Timeline
Administrative Assistant, (Contract)
Monarch Staffing
11.2023 - Current
Marketing Coordinator (Contract)
FreeAxez
01.2023 - 04.2023
Event Planner
Self Employed
03.2021 - Current
Community Development Specialist
Girl Scouts of Central & Southern NJ
08.2012 - 09.2013
Program Assistant
Rutgers University – TRIO SSS
02.2012 - 09.2013
Project Coordinator | Research Administrator
LogixHealth
08.2010 - 10.2011
Program Coordinator
NSF Rutgers University FAIR Program
09.2009 - 07.2010
Student Mentor
Rowan University Upward Bound ELL Program
09.2008 - 08.2009
Administrative Assistant
Rutgers University TRIO SSS Program
09.2006 - 07.2008
Bachelor of Arts - Sociology
Rutgers University