Dalia Aguilar
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
11
11
years of professional experience
Work History
Accounting/Human Resources
Teeccino
10.2021 - Current
- Investigated daily variances and corrected errors to resolve discrepancies.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Oversaw documentation and reporting of expenses, sales and other transactions.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Assist Finance/Human Resource Manager with daily operations of fast pace nonprofit finance department.
- Maintain organizational cost allocation plan and ensure all expenditures are allocated accordingly and in compliance.
- Document, organize and maintain financial records in support of all activities.
- Full cycle Accounts Payable: vendor invoices and disbursement filing, A/P invoice matching & filing
- Full Cycle Accounts Receivable: apply cash receipt, help with collection of past due balance, and process daily invoices/credit
- Overall accounting: help with G/L account reconciliation and month-end closing
- Coding for credit cards
- Demonstrate safe personal behavior and help others be safe by conducting safety observations, participating in safety meetings, and offering safety improvement ideas
- Support all hiring activities for assigned area(s) of responsibility including planning, prospecting/recruiting, and candidate assessment. Participate in posting, selection process, offer letter, onboarding, job fairs, new miner orientation and training
- Provide administrative support to include record keeping, performance management, staffing changes, COVID paper work, and filing as needed. Maintain required documentation
- Assist team leads/supervisors with complaints/issues with employees; help determine corrective actions type and assist with corrective action sessions
- Directed gathering of required documentation and files for account audits and completed reviews.
- Worked with managers to achieve compliance with organizational policies, providing clarifying information and recommending necessary changes.
- Enhanced team workflows and employee job satisfaction by coordinating communication between managers and employees.
- Developed comprehensive process for new hires and reviewed new hire productivity, optimizing onboarding effectiveness.
Quality Assurance
Hygiena
01.2017 - 10.2021
- Approving incoming, in-process and finished materials by confirming specifications; conducting visual and measurement tests; rejecting and returning unacceptable materials
- Assurance Procedures (QAPs)
- Removing all products and materials that fail to meet specification
- Document inspection results by completing reports and logs; summarizing re-work and waste; inputting data into quality database
- Executing change order records for introduction of new items and/or maintaining existing records
- Ensuring that manufacturing processes comply with standards at both national and international level
- Specifying quality requirements of raw materials with supplier
- Reviewing and updating documentation
- Monitoring operations to ensure that production standards are met
- Using micrometers, gauges, calipers, and other measurement instruments to test appropriate measurements
- Performing regular testing schedule to ensure quality specifications are met
- Performing audits for self-assessment evaluation, monitor records, and overall compliance related to company quality system
- Performing several calibration processes to newer equipment
- Maintaining zero percent overdue status on all calibrations
- Managing calibration certification database
- Recorded findings of inspection process, collaborating with quality team to implement corrective actions.
- Collaborated with management to provide training on improved processes and assisted with creation and maintenance of quality training.
Billing Coordinator
KBA Engineering
07.2018 - 01.2019
- Review suppliers to ensure quality
- Maintain and organize customer files
- Keep updated records
- Monitor stock levels
- Review bills, receipts, SAP numbers, PO numbers and items produced
- Order material for all departments
- Entered data in excel for billing information and created billing statements
- Operated multi-line phone system
- Researched, identified and posted payment in an accurate, timely manner
- Collected correct documentation for all orders by telephone or email
- Reviewed and updated utilization reports
- Audit database and updated as need to ensure accurate reports
- Used SAP to ensure prices were correct
- Updated documentation, reports and spreadsheets with financial information.
- Answered telephone and in person inquiries with friendly demeanor and full knowledge of billing department processes.
Lead/Quality Control
Amoretti
02.2014 - 12.2016
- Leading production room of 14-16 people
- Training new hires
- Meeting deadlines
- Utilized Microsoft Excel to keep track of production coming in and out and inventory
- Utilized Microsoft Work to create evaluation forms
- Utilized Outlook for emails and calendar to set up appointments
- Extensive experience monitoring staff performance and providing motivation
- Set goals and Maintained production schedule
- Build and maintain effective procedures
- Identified inefficiencies and made recommendations for process improvements
- Identified quality issues and ensured prompt resolution
- Handled shipping requests
- Ensured compliance with facility safety standards
- Responsible for updating daily inventory
- UPS/FEDEX
- Assisting in other areas as needed and performing other duties as assigned
- Navision software program
- Monitoring Procedures
- Corrective Actions
- Verification Procedures
- Implemented food safety programs (HACCP and SQF level 3)
- Used micrometers and calipers to test appropriate measurements
Sales Administrative Assistant/Shipping
New Leads
01.2013 - 01.2014
- Support sales staff by providing administrative, clerical, and customer support
- Follows up with customers, complete orders, and process sales leads
- Recordkeeping of sales and expense reports, sales proposals for prospective customers
- Plan meetings and ensure that sales representatives in field are in contact with home office staff
- Answer telephone calls and assist customers
- Handle orders, complaints, and other inquiries
- Process sales data and progress reports
- Shipping and Receiving of material needed for trade shows
- EBay selling
- Created and maintained reports, documents and presentations to assist with administrative support
- Managed filing system, entered data and completed other clerical tasks
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes
Shipping and Receiving Clerk
ERG International
06.2012 - 01.2013
- Responsible for reviewing packing lists and ensuring correct items are shipped out to customers
- Support warehouse operations by receiving incoming material, counting and inventorying items, and receiving and checking contents of packages against packing lists and manifests
- Filling customer orders according to standard operating procedures (SOPs)
- Using computer hardware and software to generate labels and recordkeeping
- Maintaining and organizing adequate shipping supplies
- Using manual and electric pallet jacket as needed
- Ensuring that products processed for shipping are delegated to correct courier
- Assisting in other areas as needed and performing other duties as assigned
- Arranging finished products
- Documenting daily inactive inventory
- Performing monthly inventory checks
- Receiving and inspecting returned products
- Receiving and inspecting incoming raw materials
- Used pallet jacks and dollies to load and unloaded goods from trucks and containers
- Received incoming shipments, compared contents against associated records and transmitted to proper department
Education
Associate of Science - Business Administration
Ventura College
Ventura, CAAssociate of Arts - Social and Behavioral Science
Ventura College
Ventura, CAAssociate of Arts - Liberal Studies
Ventura College
Ventura, CASkills
- Bilingual (English and Spanish)
- Quality Assurance
- Billing
- Document control
- HACCP certified
- Critical Control Point Identification
- Calibration
- Documentation and records
- Quickbooks
- Acctivate software
- Dynamics software
- SAP software
- Data Entry
- Policies and Procedures
- Great administrative and customer service skills
- Benefits Programs
- Mentoring
- Microsoft Office
Additional Information
- Personal references upon request
Timeline
Accounting/Human Resources
Teeccino
10.2021 - Current
Billing Coordinator
KBA Engineering
07.2018 - 01.2019
Quality Assurance
Hygiena
01.2017 - 10.2021
Lead/Quality Control
Amoretti
02.2014 - 12.2016
Sales Administrative Assistant/Shipping
New Leads
01.2013 - 01.2014
Shipping and Receiving Clerk
ERG International
06.2012 - 01.2013
Associate of Science - Business Administration
Ventura College
Associate of Arts - Social and Behavioral Science
Ventura College
Associate of Arts - Liberal Studies
Ventura College