Dalton Stephens

• Support and manage day-to-day project activities for commercial mechanical construction projects involving HVAC equipment, hydronic piping, ductwork, controls coordination, equipment procurement, and project closeout.
• Function as project manager on assigned jobs while supporting larger and more complex projects as Assistant Project Manager, balancing field needs, vendor lead times, financial tracking, and customer requirements.
• Coordinate directly with general contractors, owners, engineers, vendors, subcontractors, and field supervision to maintain project progress, resolve conflicts, and support schedule requirements.
• Manage RFIs, submittals, construction documents, drawing/specification updates, field coordination items, project correspondence, and closeout documentation through Procore and internal tracking systems.
• Assist with contract review, project setup, operational setup, financial setup, cost tracking, purchase orders, commitments, subcontractor coordination, and procurement planning.
• Price, track, and coordinate change order requests, field directives, added scope, schedule impacts, and owner/GC requested changes.
• Support monthly forecasting, progress billing preparation, AR follow-up, ECAC/EMAC review, cost-to-complete tracking, cash flow review, and project reporting using COINS ERP, Excel, and Power BI.
• Review drawings, specifications, schedules, equipment requirements, and submittals to identify scope gaps, constructability concerns, long-lead procurement risks, and coordination conflicts.
• Coordinate equipment and material releases for AHUs, VAV boxes, fan coil units, pumps, tanks, dampers, valves, piping materials, air distribution devices, and controls-related components.
• Prepare weekly progress updates, lookahead information, outstanding item logs, project status updates, and written communication for internal teams and general contractors.

Selected Project Experience

• Project Manager - UF-689 Hamilton School for Classical and Civic Education HVAC upgrades ($3.83M current contract value); current project involving multi-floor mechanical HVAC, piping, equipment procurement, coordination, submittals, RFIs, forecasting, and change management. The project includes 3 custom indoor AHUs, 46 VAV terminals with hot water reheat, 13 FCUs, 9 exhaust fans, CHW/HHW piping, Sch. 40/80 steam and steam condensate piping, condensate and makeup water piping, VFDs, pumps, heat exchangers, steam condensate receiver, air separators, flash tank, moisture separator, steam PRVs, fire/smoke dampers, TAB, insulation, startup, and field coordination.
• Project Manager - Oelrich / Ascend Phase 2A, Phase 2B, and Phase 3 (approximately $6.59M combined current contract value); managed multiple concurrent mechanical scopes, coordination items, cost tracking, vendor follow-up, and field support. Managed laboratory and process mechanical coordination across multiple phases involving RTUs, electric reheat coils, supply/return/fume exhaust valves, venturi valves, humidification and steam distribution, stainless steam/condensate, stainless fume exhaust ductwork, RO water piping/system coordination, CO2 manifolds and monitoring, clean/capped CO2 piping, liquid nitrogen piping documentation/coordination, waste neutralization, sanitary/vent, domestic water, TAB, negative air, and startup coordination.
• Project Manager - Brentwood / UF Black Hall AHU Replacement ($844K current contract value); supported AHU replacement, steam/condensate tie-ins, hydronic piping coordination, TAB, closeout, RFIs, and change order tracking. Managed AHU replacement and mechanical renovation scope involving indoor custom AHU replacement, steam-to-HHW heat exchangers, condensate receiver package, HHW pumps, air/dirt separator, expansion tank, pump VFDs, duct coils, CHW/HHW piping, steam/condensate piping, condensate and makeup water piping, controls coordination, TAB, startup, and demolition coordination.
• Project Manager - North Florida Technical College Building 12 Renovation ($368K current contract value); coordinated HVAC renovation work, equipment release, controls coordination, procurement, project documentation, and closeout support. Managed HVAC/plumbing renovation with DOAS, split systems, exhaust fans, refrigerant and condensate piping, sheet metal ductwork, fire/smoke dampers, negative air, TAB, thermostats, EF/DOAS interlock, in-house controls installation/coordination, startup, fixtures, water heater, domestic water, sanitary/vent piping, floor drains, excavation, backfill, and
  insulation.
• Assistant Project Manager - UF-687 Broward Steam and CHW Upgrade ($3.59M current contract value). Supported project controls, procurement, forecasting, billing/cost tracking, documentation, and coordination. Supported major dining renovation involving 3 custom Klimak AHUs, FCUs, VFDs, CHW pumps, HHW pumps, heat exchangers, air/dirt separators, condensate return unit, 17 exhaust fans, outside-air fans, air curtains, CHW/HHW piping, steam and steam condensate piping, stainless kitchen and dishwasher exhaust ductwork, controls, TAB, insulation, equipment startup, and demo coordination.
• Gainesville Airport CEP and ATO ($2.20M current contract value); supported project controls, procurement, forecasting, billing/cost tracking, documentation, and coordination. Supported central energy plant and airport HVAC work involving air-cooled 2 chillers, 5 pumps with suction diffusers and inertia bases, condensing boilers, AHU, VTUs, exhaust fan, oscillating fans, CHW/HHW piping, gas piping, sheet metal ductwork, boiler flues, JCI controls, crane/equipment setting, demolition, TAB, startup, and closeout coordination.

• Created and maintained new projects in AppWright, including quotation, tie-down, framing, and pre-construction task documentation.
• Entered sales orders, purchase orders, variance purchase orders, change orders, material orders, and subcontractor labor purchase orders into accounting and project management systems.
• Verified owner purchase orders against pricing, scope, and project requirements before processing internal job documentation.
• Coordinated pre-construction tasks, job setup, material ordering, subcontractor invoice routing, equipment purchases, and back charges for management review and approval.
• Supported communication between field support staff, accounting, subcontractors, suppliers, and internal management while maintaining organized project records and accounting documentation.

• Supported accounting, administrative, and operational functions for multiple medical offices, including charge entry, invoice submission, payment collection, deposits, database entry, and month-end deadline support.
• Led radiology department coordination across multiple offices, including PACS/RIS support, provider communication, workflow training, vendor coordination, and report/result processing.
• Assisted with PACS/RIS implementation and electronic health record interface projects to improve patient data accuracy, workflow efficiency, and system reliability.
• Developed updated medical records request procedures to improve compliance, organization, quality control, and response time.

• Protected confidential medical records and reviewed records for completeness, accuracy, and regulatory compliance.
• Scanned, indexed, and organized paper documentation into electronic medical record systems while helping convert multiple offices from paper charts to EMR systems.
• Provided EMR guidance to office staff, supported project deadlines, and contributed to workflow improvements in a team environment.