Dalybel Gracia Garay
Bristol
Summary
Bilingual Executive Assistant (English/Spanish) with 21+ years of experience providing high-level administrative support to directors, school administrators, and cross-functional teams. Expert in payroll processing, budget oversight, onboarding, procurement, and recordkeeping. Known for building positive relationships with staff, parents, vendors, and stakeholders while streamlining operations and maintaining strict adherence to policy and procedure. Proven ability to manage competing priorities, implement efficient systems, and support organizational goals.
Overview
23
23
years of professional experience
Work History
Executive Assistant
Hartford Public Schools – Alfred E. Burr Middle School
08.2019 - Current
- Support Principal, Assistant Principal, and 65+ staff with daily operations.
- Manage general and grant budgets, including requisitions, purchase orders, invoices, and audits.
- Oversee Student Activity Funds with monthly reconciliation and accurate recordkeeping.
- Process all payroll categories and manage attendance using Frontline.
- Assist with hiring: coordinate interviews, prepare documents, and onboard new hires.
- Maintain confidential records, vendor contacts, and staff documentation.
- Plan and coordinate schoolwide events and staff appreciation efforts.
- Serve as Spanish-speaking liaison for families in meetings and phone communication.
- Draft professional communications and reports for school leadership.
- Ensure building maintenance and support services run smoothly.
Administrative Assistant II – Operations/Worklife Departments
Envolve PeopleCare (formerly Nurtur Health, Inc.)
01.2003 - 01.2018
- Supported cross-functional operations teams to reduce workload and improve efficiency.
- Processed and revised departmental forms and procedural documents.
- Distributed meeting materials and transcribed detailed minutes.
- Provided Spanish-language telephonic support and voicemail translations.
- Maintained schedules and departmental manuals; supported new hire training.
- Created and distributed a monthly team newsletter using MS Publisher.
- Oversaw office functions including celebrations and staff recognition.
Education
Business Administration & Accounting
Tunxis Community College
Farmington, CT01.2018
Skills
- Bilingual: Proficient in English and Spanish
- Director & Administrative Support
- Staff, Parent, Vendor & Stakeholder Relations
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, Publisher, PowerPoint)
- Proficient in Google Workspace (Docs, Sheets, Drive)
- MUNIS, Frontline Education, HPS Intranet, Internet
- Payroll Management
- Attendance Tracking & Management
- Interviewing & Onboarding Support
- Purchasing & Inventory Management
- Budget Oversight & Grant Spend-Down
- Policy & Procedure Implementation
- Event & Meeting Support and Coordinator
- Department Manuals & Reporting
- Data & Records Management
Accomplishments
- Streamlined staff attendance tracking and reporting.
- Played a key role in organizing impactful staff and community events.
- Initiated and implemented an electronic billing system to eliminate double payments.
Languages
Spanish
Native or Bilingual
English
Native or Bilingual
Timeline
Executive Assistant
Hartford Public Schools – Alfred E. Burr Middle School
08.2019 - Current
Administrative Assistant II – Operations/Worklife Departments
Envolve PeopleCare (formerly Nurtur Health, Inc.)
01.2003 - 01.2018
Business Administration & Accounting
Tunxis Community College
Additional Skills
- Strong interpersonal and communication abilities.
- Discreet and professional handling of confidential information.
- Committed to continuous learning and improvement of technical skills.
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